Policies & Procedures
- ABSENCE/TARDY REPORTING
- ATTENDANCE POLICY
- BEFORE & AFTER SCHOOL
- CODE OF CONDUCT
- DELIVERY OF ITEMS
- DISMISSAL PROCEDURES
- EMERGENCY PREPAREDNESS
- HEALTH INFORMATION
- LOST & FOUND
- SCHOOL HOURS
- SUPPORT PROGRAMS
- TRAVEL/VACATION GUIDELINES
- VISITORS & VOLUNTEERS
- WITHDRAWAL/TRANSFER OF STUDENT
The office staff is charged with accounting for each student first thing every morning. If the reporting policy below is not followed and parents can not be reached, emergency contacts will be called, the assigned bus must be double checked, and a school administrator or School Resource Officer may be called upon to visit the home - all in efforts to ensure the safety of the student.
Late arrivals and single day absences should be reported to the office by 8:30 am via email to the school secretaries or voicemail message on the attendance phone line (317-733-6430, option 6). You may choose to copy the teacher on the email, as well, as a courtesy.
Regular school attendance is basic to the successful education of your child and absence for any reason detracts from their learning experience. We ask that all parents support the importance of school attendance by scheduling family vacations/trips to coincide with scheduled school closings. The school board requests that students not leave for vacation before school is dismissed and that they return on the date school resumes.
Students who are absent for 10 or more consecutive school days will be un-enrolled for the duration of the absence, and will be re-enrolled upon their return to school. Teachers plan their lessons in accordance with the school calendar and are not obligated to provide schoolwork in advance of an absence. Any work or tests that occur during a period of un-enrollment will not be made up and grades will not be recorded.
ALL planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Notification form.
Early dismissals need NOT be reported to the office staff or in School Dismissal Manager.
If you are picking your student up before the end of the school day simply park in the lot, report to the office with your identification and your student will be called out of class to be dismissed. Early dismissals between 2:20 pm and 2:30 pm are highly discouraged as they interfere with end-of-day processes in the classrooms.
Students may not be dismissed from class before a parent or other authorized adult has arrived in the office.
ILEARN measures student achievement and growth according to Indiana Academic Standards. ILEARN is the summative accountability assessment for Indiana students and assesses:
- English/Language Arts (Grades 3-5)
- Mathematics (Grades 3-5)
- Science (Grades 4)
- Social Studies (Grade 5)
ILEARN Testing Window: April 22 – May 17, 2019
The purpose of the Indiana Reading Evaluation And Determination (IREAD-3) assessment is to measure foundational reading standards through grade three. Based on the Indiana Academic Standards, IREAD-3 is a summative assessment that was developed in accordance with Public Law 109 which “requires the evaluation reading skills for students who are in grade three beginning in the Spring of 2012 to ensure that all students can read proficiently before moving on to grade four”.
IREAD-3 Testing Window: March 18 - 29, 2019
The purpose of the LAS Links assessment is to determine a student's level of English proficiency. The placement test, administered upon the student's arrival in the United States, is used to determine the ELL services appropriate for the student. The annual assessment, administered in January and February, is used to determine the student's current level of English proficiency and is used for accountability purposes.
Assessment is a word you will hear College Wood teachers using frequently as they discuss their instructional practices. But what does it mean? According to Jan Chappius & Stephen Chappius, in their book entitled Understanding School Assessment A Parent and Community Guide to Helping Students Learn, (Chappius, 2002) assessment is the process of collecting information or evidence of student learning. Tests are the best-known tools for collecting that information, but are only one tool. Student oral presentations, projects, student interviews, writing samples, performance assessments, teacher observation, portfolios, and student self-assessment can all serve to collect accurate information about student learning. Assessment has been divided into two major categories: Assessment FOR Learning and Assessment OF Learning. Assessment FOR Learning consists of assessments taken by students but also used by them to become informed about their own learning and their learning progress toward goals or targets that they or their teachers have set. Assessment OF Learning consists of assessments given at a certain point in time to determine grades or placements in programs. This type of assessment “sums up” the learning or mastery of content in order that progress can be reported to all stakeholders.
Who needs assessment information? We all do.
- Students need this information in order to know where they are in their learning progress. It helps students answer questions such as, “Am I succeeding? Am I improving over time? What should I do next to succeed? What help do I need? Am I in control of my success?”
- Teachers need this information in order to inform their instructional practices to meet the needs of their students, as well as to report student progress. Assessments help teachers answer the questions such as, “Are my students learning and improving? What does this student need? What student strengths can I build on? How should I group my students? Am I going too fast, too slowly, too far, not far enough? Did that teaching strategy work? What report card grade do I assign?”
- Parents need this information so that they can decide what to do to support their child’s learning. Questions such as, “Is my child learning new things? Is my child succeeding? Is my child keeping up? Is my child doing enough at home to succeed in school? Is there a change I need to recommend for my child? Does the teacher know what my child needs? Is this teacher doing a good job?” can be answered via assessment information.
As the staff at College Wood continue to use Assessments FOR and OF Learning, we hope the information gathered will guide students, staff, and parents in ensuring that all students meet or exceed academic targets that have been set.
NWEA is a research-based, not-for-profit organization that supports students and educators worldwide by creating assessment solutions that precisely measure growth and proficiency—and provide insights to help tailor instruction. For 40 years, NWEA has developed Pre-K–12 assessments and professional learning offerings to help advance all students along their optimal learning paths. Our tools are trusted by educators in more than 9,500 schools, districts, and education agencies in 145 countries.
More information about the NWEA assessment is available at https://www.nwea.org/parent-toolkit/.
FALL Testing Window August 20 – September 12, 2018
WINTER TESTING WINDOW January 14 – February 6, 2019
PROCEDURE FOR REPORTING ABSENCES/LATE ARRIVALS
Late arrivals and single day absences should be reported to the office by 8:30 am via email (firstname.lastname@example.org) or voicemail message on the attendance phone line (317-733-6430, option 6). You may choose to email the teacher, as well, as a courtesy. Planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Form.
In the event we are not notified of a child’s absence, we will attempt to contact parents and emergency contacts to verify whereabouts and ensure the safety of the student. Administration or a School Resource Officer will make a home visit if we are unable to reach parents or emergency contacts.
Students who have not reported to their classroom by 8:10 a.m. are considered tardy. Parents must accompany tardy students to the office to check in to school before . Habitual tardiness has a negative impact on the beginning of the day for your child as well as their classmates. Every effort should be made to assist children in learning the responsibility of reporting to the classroom on time each day.
Attendance and Extracurricular Activities
Students must be in attendance at school by 11:30 a.m. to be eligible to participate in extracurricular activities that day, or by 11:30 a.m. on Friday to be eligible for Saturday participation. Exceptions to this policy include any absence that is pre-arranged or an absence due to a school-related function.
Vacation and Homework Regulations
We ask that all parents support the importance of school attendance by scheduling family vacations to coincide with school vacations. In the event that this cannot be done and students must miss days of school, the following rules are in effect:
- Students absent because of illness may desire to request that schoolwork assignments be sent home.
- Homework will not be guaranteed in advance of vacations that occur on regular school days. This will be left up to the discretion of each individual teacher.
- Students will be given the same number of days absent to complete and turn in all outstanding work – after their return to school.
Parents Out of Town
Parents who are going to be out of town should email the College Wood secretaries and the teacher with the name(s) and contact number(s) of adults who will be caring for the student during the specified period of time. Caregivers should be made aware of the Attendance Reporting Policy in the event the child is absent from school for any reason during the parents' time away.
Project ACES - Attending Class Equals Success The goal of Project ACES is to ensure that every child attends school as required by Indiana Law so that each child will receive the necessary guidance and knowledge to become a productive member of the community.
Three Target Groups:
- Students with Excessive Excused Absences:
- Students with Unexcused Absences
- Students with Excessive Tardiness
Students with Excessive Excused Absences
- Excused absences not included in the ACES Program are:
- Religious Holidays
- Death in the immediate family
- Court Appearances, Jury Duty
- Immigration, passports
When a student misses 7 excused days of school, (vacation or illness, no doctor's notes provided), the parent, student, school administration, counselor/social worker and nurse will meet to discuss the student’s attendance at school. In some cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be handed to the parents, as well as a LEAPP Packet. The meeting will attempt to discern what the issues are for the student missing school and devise a plan to assist the student in improving their attendance. Documentation of the meeting must be kept in the student file.
When a student misses 10 excused days of school, (vacation or illness, no doctor's notes provided), a Letter of Incapacity and a physician's certificate, which requires a doctor’s note for any further absences, will be mailed to parent by certified mail.
When a student misses 12 excused days of school, (vacation or illness, no doctor's notes provided), the student and parent are referred to the ACES program. The school administration will fill out and submit an ACES referral form to the Director of Student Services who will submit the form to the Carmel Community Prosecutor. The Prosecutor’s Office will then contact the parents by mail and phone to inform the parent and child of the required meeting.
At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.
Any further absences will result in a meeting between the deputy prosecutor, school administration, LEAPP, Carmel school probation officer, parent and child.
If students are still missing school, educational neglect charges will be filed.
Students with Unexcused Absences
“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule.
When a student misses 1 unexcused day of school, the parent, student, school administration and counselor will meet. In some cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be 12 handed to the parents, as well as a LEAPP Packet. The child will be assigned an In School Suspension.
When a student misses 2 unexcused days of school, student and parent are referred to the ACES Program. The school administration will fill out and submit an ACES referral form to the Director of Student Services who will submit the form to the Carmel Community Prosecutor. The Prosecutor’s Office will then contact parents by mail and phone to inform the parent and child of the required meeting.
At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.
When a student misses 4 unexcused days, a truancy petition will be filed.
Student birthdays are recognized daily on CWE-TV News morning announcements.
Snacks or treats may not be shared with classmates in accordance with the district's wellness initiative and to protect students with food allergies. This applies not only to birthday celebrations, but to other types of celebrations throughout the school year, as well.
Flowers, balloons, candy or gifts of any other kind may not be delivered to students at school.
To prevent distraction in the classroom, hurt feelings and feelings of exclusion, students may not distribute party invitations at school. Teachers and staff members are not permitted to provide email addresses for distribution of electronic invitations. The PTO offers student directories at the start of each school year which families may opt to provide email addresses within.
Any diet based on religious or lifestyle preferences is not considered a “special diet” since they are not based on medical condition. Carmel Clay Schools recognizes there are students in attendance with various lifestyles and religious beliefs. However, Carmel Clay Schools does not provide menu items or monitor students based solely on the lifestyle or religious belief. In order to help students and families make choices that are appropriate for them, each school menu identifies which food items contain pork and offer at least one daily vegetarian option.
Parents of our students are welcome to visit for lunch after Labor Day when students and staff have had ample time to adjust to lunch procedures and younger students experience less anxiety when separating from a parent.
Eating with your child at lunch should be a special privilege or saved for special occasions. When you choose to accompany your child to lunch regularly, you are taking away valuable social interaction time with peers. Appropriate peer interaction is a necessary growing and developing skill for young children.
Parents wishing to order a meal for themselves may call the school prior to 9:00 a.m. on the day of the visit to place the order with our cafeteria manager. The price for a guest’s lunch is $3.40.
We strongly discourage outside “fast food” being brought into the cafeteria as we strive to support Carmel Clay Schools Food Services Department's commitment to provide and promote healthy, well-balanced food choices. Soft drinks, gum and toys are not permitted in lunches brought into the cafeteria.
Any food or treats brought in may be given to your child ONLY. No food items are to be shared with any other student.
ONLINE ACCOUNT MANAGEMENT
EZSCHOOLPAY.COM is a third party vendor site is where you’ll set up your child’s meal account. Create your account, add your child(ren) and select from a variety of payment, purchase history and reminder options.
CCS Food & Nutrition Services encourages parents to prepay cafeteria accounts in order to make the lunch lines move faster, allowing students more time to enjoy their meals. It also gives parents the peace of mind of not having to worry about looking for lunch money every day or worry that it might get lost or used for things other than lunch.
INSUFFICIENT FUNDS IN ACCOUNT
A student without available funds in his/her meal account may charge up to three full days of meals (breakfast & lunch). Charges are not permitted beyond a negative balance of $12.00 ($1.20 for reduced-price eligible students).
Breakfast is served every morning beginning at 7:55 a.m. Parents may drop students off in the carpool area, or students will be dismissed off the buses as they arrive. Breakfast is $1.35. If you qualify for food assistance, the cost is $0.40 for reduced, and free if you receive free lunch. The cost of breakfast will be automatically dedicated from a student's meal account.
1. When in line, students may talk quietly and are to keep hands to themselves.
2. Students are not allowed to save places at the tables or in line.
3. Students will sit with their class and will sit at the next table to be filled.
4. There is to be no throwing or playing with food or silverware.
5. Students are not to leave their table until excused.
6. When students need assistance, they are to raise their hand.
7. Students may talk in a quiet voice, but keep it to those at their table.
8. Students are not allowed to share/trade food.
Failure to comply with the above guidelines will result in notification to teacher and/or parents and disciplinary action taken.
- Administrator Discretion
- Bullying Policy
- Classroom Rules
- Destruction of Property
- Devices & Phones
- Student Appearance
In instances where the teacher or other school personnel have used the general discipline guidelines to promote discipline in the school setting without success, the problem will be referred to the assistant principal. The principals have the authority and responsibility to maintain an atmosphere conducive to learning through a fair and consistent application of district policies and procedures. When a problem occurs, the principal will: Identify the problem (student view and teacher view). Consider disciplinary action When disciplinary action is necessary, the principal may: – Conference with the student – Refer the problem back to the teacher – Conference with the parent (and/or student) – Take other appropriate disciplinary action
Carmel Clay Schools Policy - 5516 Student Anti-Hazing
The School Board believes that hazing activities of any type are inconsistent with the educational process and prohibits all such activities at any time in school facilities, on school property, and at any Corporation-sponsored event.
Hazing shall be defined for purposes of this policy as performing any act or coercing another, including the victim, to perform any act of initiation into any class, group, or organization that causes or creates a risk of causing mental, emotional, or physical harm. Permission, consent, or assumption of risk by an individual subjected to hazing shall not lessen the prohibitions contained in this policy. I.C. 35-42-2-2
Carmel Clay Schools Bullying Policy
1. Bullying committed by students toward other students is strictly prohibited. Engaging in bullying conduct described in this rule by use of data or computer software that is accessed through any computer, any computer system, or any computer network is also prohibited.
2. For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner including electronically or digitally, physical acts committed, aggression, or any other similar behaviors that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an objectively hostile school environment that: – places the targeted student in reasonable fear of harm to the targeted student’s person or property; – has a substantially detrimental effect on the targeted student’s physical or mental health; – has the effect of substantially interfering with the targeted student’s academic performance; or – has the effect of substantially interfering with the targeted student’s ability to participate in or benefit from the services, activities, and privileges provided by the school
3. This rule may be applied regardless of the physical location of the bullying behavior when a student committing bullying behavior and the targeted student attend a school within the school corporation and disciplinary action is reasonably necessary to avoid substantial interference with school discipline or prevent an unreasonable threat to the rights of other students to a safe and peaceful learning environment.
4. Any student or parent who has knowledge of conduct in violation of this rule or any student who feels he/she has been bullied in violation of this rule should immediately report the conduct to the Principal/Assistant Principal who has responsibility for all investigations of student misconduct including bullying. A student or parent may also report the conduct to a teacher or counselor who will be responsible for notifying the Principal/Assistant Principal. This report may be made anonymously.
5. The Principal/Assistant Principal shall investigate immediately all reports of bullying made pursuant to the provisions of this rule. Such investigation must include any action or appropriate responses that may be taken immediately to address the bullying conduct wherever it takes place. The parents of the bully and the targeted student(s) shall be notified on a regular, periodic basis of the progress and the findings of the investigation and of any remedial action that has been taken.
6. The Principal/Assistant Principal will be responsible for working with the school counselor and other community resources to provide information and/or follow-up services to support the targeted student and to educate the student engaging in bullying behavior on the effects of bullying ad the prevention of bullying. In addition, the school administrator and school counselor will be responsible for determining if the bullying behavior is a violation of law required to be reported to law enforcement under Indiana law based upon their reasonable belief. Such determination should be made as soon as possible and once this determination is made, the report should be made immediately to law enforcement.
7. False reporting of bullying conduct as defined in this rule by a student shall be considered a violation of this rule and will result in any appropriate disciplinary action or sanctions if the investigation of the report finds it to be false.
8. A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or sanction, including suspension and/or expulsion.
9. Failure by a school employee who has a responsibility to report bullying or investigate bullying or any other duty under this rule to carry out such responsibility or duty will be subject to appropriate disciplinary action, up to and including dismissal from employment with the school corporation.
10. Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the bullying.
11. Educational outreach and training will be provided to school personnel, parents, and students concerning the identification, prevention, and intervention in bullying.
12. All schools in the corporation are encouraged to engage students, staff and parents in meaningful discussions about the negative aspects of bullying. The parent involvement may be through parent organizations already in place in each school.
13. The superintendent or designee will be responsible for developing detailed administrative procedures consistent with the Indiana Department of Education guidelines for the implementation of the provisions of this rule. LEGAL REFERENCE: I.C. 20-33-8-0.2 I.C. 20-33-8-13.5
Students are under the supervision of many teachers during the day. Each will have his/her own requirements and students should learn these and abide by them. The teacher has the authority and responsibility to maintain discipline in the classroom consistent with school policy. Fair policies will be established, announced and consistently enforced. When a problem occurs, a teacher may:
Conference with the student
Conference with the parent (and/or student)
Use classroom disciplinary action
Cases or problems, which go beyond control of the teacher, are to be referred directly to the building principal
At all times, the student's behavior should be refined and courteous. An indication of the cultural level of a school is the conduct of the student body at a convocation. Whether guests are present or not, each student is personally responsible for the impression made by the school as a whole. Unacceptable conduct includes: boisterousness, booing, and talking out of turn during a program.
Destruction of School or Personal Property
Destruction of school or personal property will result in the student and/or his/her parents being responsible for the replacement of destroyed property either by their own labor or by payment in full for all articles, parts, and labor incurred in the replacement of property.
Personal Electronic Devices and Cell Phones
Personal electronic devices, including but not limited to cell phones, IPODS, IPADS, radios, MP-3 players, headphones, CD players, DVD players, electronic books and laptop computers may be used with staff approval during class, lunch, recess and on the bus. Students in violation may be subject to disciplinary action.
Carmel Clay Elementary School Student Discipline Policy
(a) Discipline Procedures
“The School Board recognizes the importance of safeguarding a student’s constitutional rights, particularly when subject to the Corporation's disciplinary procedures." (Policy 5611) A student who has committed a disciplinary infraction will be afforded due process in proportion to the disciplinary action taken by school officials.
(b) Student Discipline Policy
Recognizing that the behavior of some students may be so disruptive that it interferes with school purposes or educational functions of the school corporation, school officials may find it necessary to remove a student from the school. In this event and in accordance with the provisions of IC 20-33-8 the following actions can be taken:
1. SUSPENSION FROM SCHOOL: A school principal (or designee) may suspend a student from school for a period of up to 10 school days.
2. EXPULSION: In accordance with the due process procedures defined in this policy a student may be expelled from school for a period no longer than the remainder of the current semester plus the following semester, with the exception of a violation of rule 12 listed under the grounds for Suspension and Expulsion in this policy.
(c) Grounds for Suspension or Expulsion
Grounds for suspension or expulsion are student misconduct or substantial disobedience. Examples of student misconduct or substantial disobedience include, but are not limited to:
1. Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, harassment or other comparable conduct constituting an interference with school purposes or urging other students to engage in such conduct. The following enumeration is only illustrative and not limited to the type of conduct prohibited by this subdivision:
a. Continuously and intentionally making noise or acting in any manner so as to interfere seriously with the ability of any teacher or any of the other school personnel to conduct the education function under his supervision
b. Setting fire to or damaging any school building or property.
c. Preventing or attempting to prevent by physical act or intimidation the convening or continued functioning of any school education function, or of any meeting or assembly on school property.
2. Causing or attempting to cause damage to property, stealing or attempting to steal property.
3. Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way as could reasonably cause physical injury to any person.
4. Threatening or intimidating any student for the purpose of, or with the intent of, obtaining money or anything of value from the student or for the purpose of, or with the intent of, preventing the student from participating in school or school activities.
5. Using any verbal, nonverbal, and/or physical contact which includes but is not limited to disability, ethnic, gender, racial, religious, and/or sexual harassment.
6. Knowingly possessing, handling, or transmitting a knife or any object that can reasonably be considered a weapon.
7. Knowingly possessing, using, transmitting, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, intoxicant of any kind or any substance represented to be the above. Use of a drug authorized by a medical prescription from a physician is not a violation of this subdivision.
8. Engaging in the unlawful selling of a controlled substance, a substance represented to be a controlled substance, or engaging in a criminal law violation that constitutes a danger to other students or constitutes an interference with school purposes or an educational function.
9. Failing in a substantial number of instances to comply with directions of teachers or other school personnel during any period of time when the student is properly under their supervision, where the failure constitutes an interference with school purposes or an educational function.
10. Engaging in any activity forbidden by the laws of Indiana that constitutes an interference with school purposes or an educational function.
11. Violating or repeatedly violating any rules that are reasonably necessary in carrying out school purposes or an educational function and are validly adopted in accordance with Indiana law, including, but not limited to:
a. disobedience of administrative authority;
b. falsely reporting a "911" emergency will also be reported to the authorities for appropriate action;
c. using abusive and profane language, verbal or written;
d. using distracting or hazardous items such as: beepers, pagers, cellular phones, headphones, electronic games, radios, stereos, CD players, tape players, skateboards, toys, etc. during the school day or at school functions.
e. Knowingly using on school grounds during school hours an electronic recording device in a manner that is inappropriate or a situation not related to a school purpose or educational function.
f. Knowingly providing false information to school personnel.
12. Possession of a firearm
a. No student shall possess, handle or transmit any firearm on school property.
b. The following devices are considered to be a firearm as defined in Section 921 of Title 18 of the United States Code:
The frame or receiver of any weapon described above
Any firearm muffler or firearm silencer
Any destructive device which is an explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or any similar device
Any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore or more than one-half inch in diameter
Any combination of parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled
c. The penalty for possession of a firearm: 10 day suspension and expulsion from school for one calendar year. The length of the expulsion may be reduced by the superintendent if the circumstances warrant such reduction.
d. The superintendent shall notify the county prosecuting attorney’s office when a student is expelled under this rule.
The grounds for suspension or expulsion listed above apply when a student is:
a. On school grounds before, during, and after school hours and at any other time when the school is being used by a school group;
b. Off school grounds at a school activity, function, or event, or
c. Traveling to or from school or a school activity, function, or event.
Playground and Recess Rules
Hard Surface (Blacktop) Area and Grass Area Rules
- Respectful, cooperative behavior is expected at all times. No pushing is allowed.
- No “contact” sports allowed. All organized games should follow usual rules and may not become physical. If games become a problem, teachers have the right to revoke a student’s right to participate.
- No one group of students has priority over another group of students in the use of an area or equipment. Sharing is absolutely required. Playground Equipment Rules
- Swing only on your “pockets” No standing or lying on the swing seats o Swing forward/backward only No sideways swinging
- No jumping off moving swings or pushing others too high
- To avoid injury, stay clear of the swing equipment if you are not swinging
- Slides are to be used sitting down, feet first, one person at a time o Never climb up a slide or piece of equipment that is meant for downward movement
- High extension bars are not meant for climbing or sitting on top of the equipment
a. Students may NOT re-enter the building without a teacher’s permission. Restrooms are to be visited as a group before or after recess (not during recess) unless there is an individual, urgent need.
b. Rough playing, chasing, kicking, fighting, and/or rude language are not appropriate for the playground and will result in loss of privileges and possibly further disciplinary action.
c. Students are to remain within their playground area. If equipment leaves the playground boundaries, students must ask the teacher to retrieve the equipment.
d. Respect and care of school property is expected at all times. We will not tolerate anyone defacing, misusing or destroying playground equipment.
e. Students are required to dress appropriately for outdoor recess. Students should have jackets, gloves, and a hat when weather requires them.
f. All students will go outside for recess when the wind chill or actual temperature outside is twenty degrees or above.
g. All school equipment taken outside for play must be taken back into the building after use.
h. Students are expected to line up immediately when signaled by the teacher on recess duty.
We will not interfere with the right of students and their parents to make decisions regarding their appearance, except when their choices:
- Present a hazard to the health or safety of the student himself/herself or to others in the school
- Interfere with school work, create disorder or disrupt the educational program
- Cause excessive wear or damage to school property
- Prevent the student from achieving his/her own educational objectives because of blocked vision or restricted movement
Students will be expected to keep themselves well-groomed and neatly dressed at all times. Any form of dress or hairstyle which detracts from the learning environment will not be permitted. This includes apparel advertising alcoholic beverages or with other obscene or questionable printing on them. Short shorts, low rise pants or shorts, halter tops, spaghetti strap tank tops for girls, very large arm hole tank tops for boys and tops revealing midriffs, etc. are not appropriate. Shorts in general should be worn when the weather is warm. Parental discretion will determine when this occurs.
Ball caps, hoods or hats may not be worn in the school building except on spirit days. Safe, appropriate footwear must be worn on the playground. Flip-flop sandals or high-heel shoes are not appropriate for the playground. Students not dressed appropriately may be asked to change.
Communication between school and family is an essential key to ensuring student success. There are a variety of platforms parents may access to stay informed of school related dates and events.
Cardinal Weekly News
Found on the College Wood homepage, the Cardinal Weekly News is updated each Friday and is your primary source for school-wide news, events, reminders, etc. It also includes information from the PTO, as well as occasional district and community notices.
College Wood PTO
The PTO creates a monthly newsletter - a link to which is emailed to parents when it is posted to the PTO website. Questions pertaining to PTO sponsored events should be directed to the PTO.
Teachers communicate with parents through Canvas and via email. Parents are encouraged to contact teachers first (via email or voicemail message) with questions or concerns pertaining to the classroom.
School Messenger is the platform used by Carmel Clay Schools to deliver mass emails and phone messages to families. Communications through School Messenger include anything from announcing school delays/cancelations to distribution of quarterly grade reports. Should your email address or phone number change, update that information in your PowerSchool Parent Portal so as not to miss out on these important communications.
ITEMS FROM HOME
Parents are asked to encourage their child to take responsibility for bringing all necessary items to school each day. In the event a parent must deliver an item to school, the following process has been put in place to avoid classroom interruptions:
- parent will leave the item on a designated table outside the office
- office staff will send an email notification to the student's teacher
- student will be sent to retrieve the item when there is a break in instruction after the email is read
- if a teacher does not see the email before the end of the school day, the item will remain on the table for pickup the following day
We are not to call into a class for any delivery other than essential items such as eyeglasses or medication.
DELIVERIES FROM THIRD PARTIES
Flowers, balloons, candy or gifts of any other kind may not be delivered to students at school.
- The first dismissal bell rings at 2:30 pm; lower grade levels depart rooms
- The second dismissal bell rings at 2:35 pm; upper grades depart rooms
Students walk through dismissal with their teachers, first through the bus line, then wrapping around the building where carpool riders wait on the front sidewalk for their rides. In the event of inclement weather, carpool riders are dismissed to a central location within the building where they wait for their rides to arrive. Both the bus and carpool areas are supervised by multiple College Wood staff members.
There is no supervision for students after 2:45 pm. Any student remaining at school after 2:45 pm will be checked in to the Carmel Clay Parks & Recreation ESE program. Associated fees will be payable to Carmel Clay Parks & Recreation.
Pod doors are locked at 3:10 pm. Access to classrooms is prohibited after this time.
EARLY DISMISSAL OF STUDENT DURING THE SCHOOL DAY
Occasionally the need arises for a student to leave school prior to dismissal. Please keep the following in mind when preparing for such an event:
- A parent, guardian or designated emergency contact will be permitted to pick a student up from school. Anyone else will need express consent from a parent. A driver’s license or other photo identification may be required to confirm identity and authorization to claim the student.
- Consider emailing the teacher with the anticipated pick up time. This allows the teacher to prepare for the early dismissal, expedites the release of your student and minimizes classroom disruption.
- It is not necessary to call the office or complete a School Dismissal Manager request regarding an early dismissal.
- Please do not request your student be sent to the office at a predetermined time, or call ahead asking for the student to be waiting for you. Students will remain in the classroom until an authorized individual is present in the College Wood office to claim them.
- Early dismissals between 2:20 pm and 2:35 pm are strongly discouraged so as not to disrupt the end of day classroom and school wide dismissal procedures.
CHANGES IN DISMISSAL ROUTINE
In order to ensure the most efficient and accurate dismissal process possible, College Wood teachers and staff work exclusively from School Dismissal Manager reports to release students at the end of the day. All daily changes to a student’s default end of day transportation must be submitted through School Dismissal Manager prior to 1:30 pm on the affected day. Notes, phone calls and emails will not be accepted as notice of a transportation change. Please contact the school front office if you need assistance with School Dismissal Manager login information. Remember, all changes to dismissal must be submitted BEFORE 1:30 pm on the day of the change.
Any permanent changes to your student’s DEFAULT transportation must be made by contacting the front office staff at email@example.com.
EMERGENCY SITUATION COMMUNICATION
- Phone Call
- Social Media (Facebook, Twitter & Instagram)
Local News Media
Emergency Cancellation of School
It may be necessary for the school to close or be delayed due to extreme weather conditions. Notification regarding weather-related closings, delays or early dismissals will be posted on the district and school websites, district social media pages and on local news stations. Please be certain your family has established a plan for weather related closings, delays or early dismissals. School Messenger emails, calls and text alerts will also be delivered.
Lockdown/Severe Weather Situations
Students will NOT be released to parents during an emergency school lockdown or severe weather situation. All students will be required to report to and remain in their assigned until conditions are safe. These procedures have been established for the protection and safety of our students and staff, and have been rehearsed repeatedly by students in regularly scheduled drills.
It is the responsibility of the building assistant principal to determine the need for and organize emergency drills in accordance with state guidelines. The assistant principal will see that all personnel and students are informed of procedures and routes to be followed in such drills.
- Frequency of drills
- fire drills - one each month that school is in session
- tornado drills - one per semester
- disaster drills - one per semester
- lock down/intruder drills - four times per school year
Emergency Information and Medical Update
If a child becomes sick or injured during the school day, parents will be notified if the school nurse determines contact is necessary. Please be sure to maintain current parent phone numbers and designated emergency contacts via your PowerSchool Parent Portal account so that any necessary contact during the school day can be made.
College Wood has a growing population of students who maintain life-threatening allergies. It is our policy to protect the safety of all children; therefor it is important to note that no outside food (bought or made) is allowed in individual classrooms except for school approved coordinated snacks.
Students with food allergies will have those items omitted from their lunch tray only when the Food Service Department has a physician statement on file indicating the items to be omitted. This statement must be signed by a recognized medical authority. These statements must be updated each school year. We will try to substitute another food item only if the medical statement indicates what foods are appropriate substitutions.
Parents have prime responsibility of assisting in the prevention and management of head lice cases through regular checks of their child’s hair and starting immediate treatment when head lice are detected. While head lice are a nuisance, they do not spread disease and are not a health issue. Should a case of head lice be brought to the school’s attention, the school nurse will maintain confidentiality at school, verify presence of an active infestation, and bring it to the child’s parents’ attention. Parents, students and school staff will be educated about head lice identification, treatment and prevention. If at all possible, students should not be excluded from school for having head lice, as the management of head lice should not disrupt the educational process of the child. The need to exclude students from school will be determined on a case by case basis. This policy is supported by the American Academy of Pediatrics, the National Association of School Nurses, and the Hamilton County Health Department.
Injuries should be taken care of before the child is allowed to return to school. If a child becomes sick or injured during the school day, parents will be notified by the school nurse. It then becomes the parent’s responsibility to pick up the child as soon as possible.
A child with a contagious illness or fever should not be sent to school. Any student whose temperature is above 100°F degrees will be sent home from school. Any student with a fever should be kept home until the student has been fever free for 24 hours without the use of fever-reducing medication (temperature below 100°F).
Students may return to school:
- Strep infections – after antibiotics and temperature below 100 degrees for 24 hours
- Pink eye – after prescribed medication for 24 hours and improved condition
- Skin lesions – any student with an open wound must keep it covered during the school day and during athletic events
- Scabies – the next day after treatment
- Vomiting and/or diarrhea – handled on a case by case basis after consultation with the school nurse
Indiana law requires students in all grades are required to meet the minimum immunization requirements. The immunization record must include the student’s name and date of birth, the vaccine given and date (month/day/year) of each immunization. For specific guidelines, please refer to the Immunization Requirements section found on the Nurse's page. All updates to a student’s medical history and permission for Tylenol/Advil needs to be completed through your PowerSchool Parent Portal account.
When it is necessary for your child to take medication at school, the following guidelines are in effect for your child’s protection:
1. Transportation and Storage of Medication: ALL medication, both prescription and non-prescription, must be transported to and from the school nurse’s office by a parent or guardian. Students are not permitted to have any medication or drug in their possession.
2. Original Container: ALL medication, prescription or non-prescription, must be in its original container. A prescription medication will already have the pharmacy label with the name of the student, name of medication, and the time when medication is to be administered. Please write your child’s name on a non-prescription container.
3. School Permission to give Medication: Medication must have a written doctor’s statement or current prescription (label on container) indicating that the medication is to be taken during school hours. Physician orders may be faxed to the school. The school will also need a signature from parent or guardian giving their permission for the school to give the medication. It shall be the student’s responsibility to come to the nurse’s office to receive the medication at the designated time. If it becomes necessary to give a student medication that is not kept at school, a parent or legal guardian may come to the school and administer the medication.
4. Benadryl and Analgesics: In case of a bee or wasp sting, Benadryl will be given according to weight guidelines if parent consent is on file. Also, the school nurse will administer analgesics (generic Tylenol or Advil) if a parent consent is on file. At the elementary level (K thru 5), parents will be notified when analgesics are given.
5. If the medication is to be terminated, the parent should notify the school by phone or provide a written and dated withdrawal of consent.
6. Student possession and self-administration of emergency medication is permitted for students with acute or chronic medication conditions. An annual written authorization must be received from both the parent and physician stating the nature of the disease and that the student has been instructed in how to self-administer the medication.
All updates to a student’s medical history and permission for Tylenol/Advil need to be completed through the PowerSchool Parent Portal.
Please label all belongings clearly with your child's first and last name. Items left throughout the building are placed in the Lost & Found bin or on the adjacent hanging rack located in the lobby. Students and parents may look for lost items there. Unclaimed, unlabeled items are periodically donated to a charitable organization.
SCHOOL HOURS ARE 8:05 am - 2:35 pm. Students arriving after 8:10 am are considered tardy.
Students are highly encouraged to ride the bus to school as this is the most assured method of timely arrival. Those who are driven to school may be dropped off no earlier than 8:00 am when administrators are outside to greet them. Students dropped off prior to 8:00 am will be checked in to Carmel Clay Parks & Recreation’s Extended School Enrichment program and parents will be responsible for all associated registration and drop-in fees.
In addition to the diversified programs of the regular classroom, our schools offer a variety of support programs. Among these are programs that address:
- Learning disabilities
- Speech and hearing difficulties
- Emotional disabilities
- Occupational and physical therapy needs
- A High Ability program for academically gifted children
- A MSW for individual, group, and parent support
- Staffing and referral procedures for specialized testing
- ENL (English as a New Language) services
If you or your child has a need for a support program, please call the principal, assistant principal, MSW, or classroom teacher for more information.
General Education Intervention (GEI) / Building Based Team (BBT)
When a student is exhibiting academic or behavioral difficulties and current interventions are not successful, the classroom teacher may elect to initiate a referral to the General Education Intervention (GEI) Team. The GEI Team is a building based team consisting of a facilitator and certified staff trained in the “Creative Problem Solving” method. This process assists the classroom teacher and parents with ideas on how to help the student be more successful in school. At the initial meeting, an action plan is developed and the GEI Team then agrees to reconvene after enough time has passed for the action plan to be evaluated. The GEI Team then meets a second time to determine if the action plan is successful. If it is not successful, the team may either recommend another action plan or recommend an evaluation by the school psychologist for possible eligibility to receive special education services. The primary purpose of the GEI Team is to provide a group problem solving process that supports students, teachers, and parents.
RTI: Response to Intervention/Response to Instruction
- RTI is the practice of (1) providing high-quality instruction/intervention matched to student needs and (2) using learning rate over time and level of performance to (3) make important educational decisions. (Batsche, et al., 2005)
- Problem-solving is the process that is used to develop effective instruction/interventions.
In other words, RTI is the system we use to support educational decisions when students have not made the progress needed in core academic areas.
Network and Internet Responsible Use Guidelines
Due to Recent E-Rate regulations (Children’s Internet Protection Act), CCS updated their Responsible Use Policy. Legal guardians must now electronically sign the Responsible Use form before a student can access the internet and district network resources from school.
The Carmel Clay Schools provide network and Internet (hereafter referred to as Network) access to:
- Support the achievement of the Indiana Common Core State Standards and Indiana content standards.
- Enhance the development of 21st Century skills.
- Provide access to information.
- Encourage innovation and creativity.
Network access is a privilege, not a right, and as such, users take seriously the responsibilities associated with signing this user agreement.
Users should NOT use the Network to:
- Access, create, send or receive, store, or display obscene materials. Create or send threatening or libelous communications or communications which include vulgar, abusive, or otherwise inappropriate language.
- Access or use other individuals’ accounts, information, or files without permission.
- Access websites, file, or other information or resources using passwords not specifically assigned to themselves.
- Pursue commercial or for-profit endeavors.
- Wantonly waste district resources.
- Damage, disable, or otherwise disrupt the operation of the Network.
- Violate any local, state, or federal statues, including but not limited to copyright law.
In order to ensure the most efficient and accurate dismissal process possible, College Wood teachers and staff work exclusively from School Dismissal Manager (SDM) reports to release students at the end of the day.
All daily changes to a student’s end of day transportation must be submitted through SDM prior to 1:30 pm on the affected day. Notes, phone calls and emails will not be accepted as notice of a transportation change. Please contact the school front office if you need assistance with SDM login information. Remember, all changes to dismissal must be submitted BEFORE 1:30 pm on the day of the change.
SDM should NOT be used to report late arrivals or early departures from school. See "Attendance Reporting" for information pertaining to these situations.
A change to your student’s DEFAULT transportation must be made by contacting the front office staff.
BIKING TO SCHOOL
Students are permitted to bike to school, but should be escorted by adult. There are no bike racks on campus; bikes may be chained along the outside of the west playground fence. College Wood does not accept responsibility for lost, damaged or stolen bicycles.
WALKING TO SCHOOL
Students are permitted to walk to school, but should be accompanied by an adult. PLEASE discuss very carefully with your child the matters of safety and respect for other people's property. Walkers should remain on sidewalks at all times, cross only at designated crossings, and avoid crossing lawns. Bus transportation is offered to all College Wood students, therefore no crossing guards are present to assist students walking to and from school.
The control and supervision of our pupils remains the responsibility of the parent until such time as the child actually boards the school bus or arrives at school.
At the Bus Stop
1. Be on time. Board and leave the bus only at your regularly assigned stop, unless you have received special permission in advance.
2. Stay out of the street and away from the road.
3. Respect surrounding property while waiting for the bus.
4. Wait to enter until the bus comes to a full stop, and the door has been opened by the driver. Take your turn and do not push when entering or leaving the bus.
On the Bus
1. Always obey the driver promptly and respectfully.
2. Be seated promptly and stay in assigned seat.
3. Keep all books and materials on your lap or contained in a back pack or book bag.
4. Be courteous and do not use profane language.
5. Speak in low tones.
6. Never push, shove, scuffle or horseplay; that is always unacceptable and a serious safety hazard.
7. Keep your head, hair, hands, feet, and all belongings inside the bus and to yourself.
8. Never fight, it is unacceptable and a serious hazard.
9. Never throw objects inside or outside the bus.
10.Do not eat or drink on the bus.
11.Treat bus seats and equipment with care and respect.
12. Keep the bus clean and orderly. Deposit trash in the containers at the front of the bus upon leaving.
Exiting the Bus
1. Take your turn and do not push when leaving the bus.
2. Once off, clear the area immediately. If crossing the street, wait for a signal from the bus driver before crossing in front of the bus. Walk quickly across.
The bus conduct and safety rules are designed to promote safety on the bus at all times. The safety of all students is our top priority. Therefore, each student is expected to cooperate fully by always obeying the rules. Students must remain in assigned seats.
The authority of the bus driver will be recognized and supported by all for everyone’s safety. The noise level on the bus must be low so the driver can communicate with students, and be able to hear traffic sounds such as sirens. Students must quickly respond to the directions of the bus driver.
Riding the school bus is a privilege. Therefore, it is very important for parents to review the bus rules with their children. Respectful, quiet, appropriate behavior is expected at all times. Rude, disrespectful, and/or dangerous behavior by any child may result in a suspension of transportation privileges. It then becomes the responsibility of the parent to provide transportation to and from school.
Buses are not to be used to transport additional students for after school social activities. Students are not permitted to ride any bus other than the one assigned unless it is for daycare purposes and prior approval has been given.
All changes in bus arrangements and all problems and concerns about routes/bus stops/drivers should be brought to the attention of the Carmel Clay Transportation through the “Transportation Concern” form located in the PowerSchool Parent Portal. Individual schools do not have the authority to make changes or to address transportation route difficulties.
IT IS RECOMMENDED ALL STUDENTS RIDE THE BUS AS THIS IS THE MOST ASSURED METHOD OF TIMELY ARRIVAL. Remember, the tardy bell rings at 8:10 a.m. each morning.
MORNING - Those who are driven to school may be dropped off no earlier than 8:00 am when administrators are outside to greet them. Students dropped off prior to 8:00 am will be checked in to Carmel Clay Parks & Recreation’s Extended School Enrichment program and parents will be responsible for all associated registration and drop-in fees. Students brought to school by car are to be dropped off at the front sidewalk in a single file car line. Students should be prepared to exit the vehicle quickly, and only from the passenger side of the vehicle. Please pull all the way up toward the end of the sidewalk, near the flag pole, before letting students out. Do not attempt to pass other cars that may be unloading students ahead of you. Remain in the single file line as you exit the parking lot.
Note: If the student is arriving after 8:10 am, the parent must accompany him/her into the school to check the student in. Please do not leave your car in the fire lane when escorting your student in to the building. Cars not parked properly are subject to fines.
AFTERNOON– Afternoon carpool drivers should arrive at school no later than 2:35 pm. Enter the front parking lot and pull to the sidewalk in a single file line as traffic allows. Please pull all the way to the end of the sidewalk where indicated by our carpool personnel and wait for your student to be released to you. Do not attempt to pull out of the single file line when your child gets in the car; wait for the line of traffic ahead of you to proceed forward and out of the parking lot. Parents should remain in their cars throughout the carpool line. At no point should a parent park in the lot and walk to the sidewalk to claim their student, as this is a safety hazard.
Students are NOT to be dropped off or picked up at any door other than the front door.
- Planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Form.
- Homework will not be guaranteed in advance of absences of less than 10 days due to vacation. This will be left up to the discretion of each individual teacher. See special circumstances below for absences of 10 or more days.
- Students will be given the same number of days absent to complete and turn in all outstanding work after their return to school.
Special circumstances surrounding extended absences due to travel/vacation
Parents out of town
Parents who are going to be out of town should email the College Wood secretaries and the teacher with the name(s) and contact number(s) of adults who will be caring for the student during the specified period of time. Caregivers should be made aware of school policies surrounding illness and absence/tardy reporting.
Community and family members are welcome to visit us provided the visit does not impede the educational process. We ask that you schedule your visits through either the main office or a staff member. In addition, we ask that you adhere to our policy of identifying yourself as a visitor in the building by checking in and wearing an identification badge. We request that parents contact the office to arrange for any non-family visitor to the school or classroom at least 24 hours prior to the visit. Observations by outside agencies are limited and must be approved by the building administration. There are times when visits are not encouraged (during testing, special programs, etc.). Furthermore, uninterrupted instructional time in the classrooms is always a priority. Visits by relatives, particularly young children, are discouraged except on special occasions and must be cleared through the office. Prior to your visit, please make the appropriate arrangements with your child’s teacher. Please understand that visiting with your child while at recess is not allowed. Lunch visitors are required to say goodbye in the lunchroom and may not accompany the student to the classroom.
SCHOOL GATE GUARDIAN
All Carmel Clay Schools utilize a visitor check in system to provide the best possible security for our students and staff. All visitors are required to scan their driver’s license or state identification card to enter the school. This increased level of security will allow the school to better track visitors and help increase the safety and security of our students and staff. As you enter the school, you will be required to scan your identification card and be issued a badge to wear. Any visitor in the building without a visitor badge could result in an intruder lockdown situation. When you leave the school, you will return that badge and be scanned out. As always, safety is a top priority at Carmel Clay Schools. Thank you for your continued support as we continuously work to improve our education institutions.
College Wood Elementary is fortunate to have parents and family members volunteer their time and talents to enrich our students' learning experiences. We welcome all adult volunteers who have an approved criminal history background check on file.
Volunteers for Carmel Clay Schools are required to have a criminal history background check done through the district's approved vendor. Please click on the link below and fill out the information requested to begin the background check process. (**NOTE - This site runs best in Internet Explorer). Once you are approved to volunteer, you will receive an approval notification via email and your child's school will be notified. Background checks cost $17.95 to process and are valid for five years.
During the 2013 legislative session, in regard to Bullying Prevention and Intervention in Indiana, the General Assembly passed HEA 1423., and the Governor signed P.L. 285-2013. into law. This law requires all staff and volunteers to be educated about bullying and its prevention. In order to meet the training requirements of this legislation, Carmel Clay Schools has created a training presentation based on information provided by the Department of Education.
Prior to volunteering, please access the link for your child's school to view the presentation:
After viewing the presentation, type your full name in the box that says “Electronic Signature” to indicate that you have viewed the video and understand its contents. The record will be logged in our School Office Pro database where school secretaries can verify participation.
If you have questions about this process, please contact David Woodward
Thank you in advance for helping keep our schools safe!
When volunteering, please find alternative care for younger children.
WITHDRAWAL FROM CARMEL CLAY SCHOOLS
Complete the form below and submit it to firstname.lastname@example.org as soon as possible if you intend to withdraw your child(ren) from Carmel Clay Schools. The information requested allows for transfer of records to the new school, as well as forwarding of any materials left behind or items ordered but not yet received at the time of withdrawal (school pictures, yearbook, etc.).
TRANSFER TO ANOTHER CARMEL CLAY ELEMENTARY SCHOOL
Notify the College Wood office staff if you intend to move to a home located within the boundaries of a different Carmel Clay elementary school at any time during the school year or over the summer break. We will collect the necessary proof of residency documents from you and notify the new school of the impending transfer.