Policies & Procedures

ABSENCE/TARDY REPORTING

LATE ARRIVAL/SINGLE DAY ABSENCE

The office staff is charged with accounting for each student first thing every morning.  If the reporting policy below is not followed and parents can not be reached, emergency contacts will be called, the assigned bus must be double checked, and a school administrator or School Resource Officer may be called upon to visit the home - all in efforts to ensure the safety of the student. 

Late arrivals and single day absences should be reported to the office by 8:30 am via email to the school secretaries or voicemail message on the attendance phone line (317-733-6430, option 6).  You may choose to copy the teacher on the email, as well, as a courtesy. 

Email College Wood Secretaries

PLANNED ABSENCE - 2 OR MORE DAYS

Regular school attendance is basic to the successful education of your child and absence for any reason detracts from their learning experience.  We ask that all parents support the importance of school attendance by scheduling family vacations/trips to coincide with scheduled school closings. The school board requests that students not leave for vacation before school is dismissed and that they return on the date school resumes. 

Students who are absent for 10 or more consecutive school days will be un-enrolled for the duration of the absence, and will be re-enrolled upon their return to school.  Teachers plan their lessons in accordance with the school calendar and are not obligated to provide schoolwork in advance of an absence.  Any work or tests that occur during a period of un-enrollment will not be made up and grades will not be recorded. 

ALL planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Notification form.  Submissions may be made online or by paper form.  

ONLINE PRE-ARRANGED ABSENCE SUBMISSION

PRINTABLE PRE-ARRANGED ABSENCE FORM

EARLY DISMISSAL

Early dismissals need NOT be reported to the office staff or in School Dismissal Manager. 

If you are picking your student up before the end of the school day simply park in the lot, report to the office with your identification and your student will be called out of class to be dismissed.  Early dismissals between 2:20 pm and 2:30 pm are highly discouraged as they interfere with end-of-day processes in the classrooms. 

Students may not be dismissed from class before a parent or other authorized adult has arrived in the office.

ATTENDANCE POLICY

General Policies

PROCEDURE FOR REPORTING ABSENCES/LATE ARRIVALS

Late arrivals and single day absences should be reported to the office by 8:30 am via email (CWE_Admin_Assistants@ccs.k12.in.us) or voicemail message on the attendance phone line (317-733-6430, option 6).  You may choose to email the teacher, as well, as a courtesy.  Planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Form.  

ONLINE PRE-ARRANGED SUBMISSION

PRINTABLE PRE-ARRANGED ABSENCE FORM 

In the event we are not notified of a child’s absence, we will attempt to contact parents and emergency contacts to verify whereabouts and ensure the safety of the student. Administration or a School Resource Officer will make a home visit if we are unable to reach parents or emergency contacts.

Student Tardiness

Students who have not reported to their classroom by 8:10 a.m. are considered tardy. Parents must accompany tardy students to the office to check in to school before . Habitual tardiness has a negative impact on the beginning of the day for your child as well as their classmates. Every effort should be made to assist children in learning the responsibility of reporting to the classroom on time each day.

Attendance and Extracurricular Activities

Students must be in attendance at school by 11:30 a.m. to be eligible to participate in extracurricular activities that day, or by 11:30 a.m. on Friday to be eligible for Saturday participation. Exceptions to this policy include any absence that is pre-arranged or an absence due to a school-related function.

Vacation and Homework Regulations

We ask that all parents support the importance of school attendance by scheduling family vacations to coincide with school vacations. In the event that this cannot be done and students must miss days of school, the following rules are in effect:

  1. Students absent because of illness may desire to request that schoolwork assignments be sent home.
  2. Homework will not be guaranteed in advance of vacations that occur on regular school days. This will be left up to the discretion of each individual teacher.
  3. Students will be given the same number of days absent to complete and turn in all outstanding work – after their return to school.

Parents Out of Town

Parents who are going to be out of town should email the College Wood secretaries and the teacher with the name(s) and contact number(s) of adults who will be caring for the student during the specified period of time. Caregivers should be made aware of the Attendance Reporting Policy in the event the child is absent from school for any reason during the parents' time away.  

 

Project ACES

Project ACES

Students with Excessive Excused Absences:

Excused absences not included in the ACES Program are:

Religious Holidays
Death in the immediate family
Court Appearances, Jury Duty
Serving as a page for the State Legislature
College Visitation - High School
Driver License Examination - High School
Immigration, passports
 

* The following guidelines will be followed at the administrator's professional discretion.

  1. When a student misses 7 excused/unexcused days of school, the parent, student, school administration, counselor/social worker and nurse will meet to discuss the students attendance at school.  In some cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter  will be handed to the parents. The meeting will attempt to discern what the issues are for the student missing school and devise a plan to assist the student in improving their attendance. Documentation of the meeting must be kept in the student file.
  2. When student misses 10 excused/unexcused days of school, a Letter of Incapacity and a physician's certificate Opens a New Window. , which requires a doctor’s note for any further absences, will be mailed to parent by certified mail.
  3. When student misses 12 excused/unexcused days of school, the student and parent are referred to the ACES program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact the parents by mail and phone to inform the parent and child of the required meeting.
  4. At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.
  5. Any further absences will result in a meeting between the deputy prosecutor, school administration, Carmel school probation officer, parent and child.
  6. If students in grades 1-6 are still missing school, educational neglect charges may be filed.  If students in grades 7-12 are still missing school, truancy charges will be filed and a pick up order will be issued.

 

Students with Unexcused Absences:

“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule.

1. When a student misses 1 day of school due to refusal to attend, the parent, student, school administration and counselor will meet.  In some cases the School Resource Officer will attend the meeting.  At the meeting, an attendance letter will be handed to the parents.  The child will be assigned an In School Suspension.

2. Upon the 2nd day where a student refuses to attend, student and parent are referred to the ACES Program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact parents by mail and phone to inform the parent and child of the required meeting.

3. At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.

4. Upon the 3rd day of a student refusing to attend, they will be assigned to Out of School Suspension which will be served at Saturday School.

5. When a student refuses to attend for 4 days, a truancy petition will be filed. In addition a pick up order will be issued for students in grades 7-12.

New Panel

BEFORE & AFTER SCHOOL

Carmel Clay Parks and Recreation offers a before and after school care program that is housed in our building.  This is not a school-sponsored program; rather it is run through a governing board and funded through the Carmel Clay Parks Department.  

ESE PROGRAM INFORMATION 

ENROLL IN ESE

BIRTHDAYS/CELEBRATIONS

Student birthdays are recognized daily on CWE-TV News morning announcements.

Snacks or treats may not be shared with classmates in accordance with the district's wellness initiative and to protect students with food allergies. This applies not only to birthday celebrations, but to other types of celebrations throughout the school year, as well. 

Flowers, balloons, candy or gifts of any other kind may not be delivered to students at school.  

To prevent distraction in the classroom, hurt feelings and feelings of exclusion, students may not distribute party invitations at school.  Teachers and staff members are not permitted to provide email addresses for distribution of electronic invitations.  The PTO offers student directories at the start of each school year which families may opt to provide email addresses within. 

CAFETERIA

FOOD ALERGIES

The Carmel Clay Food Service Department works closely with our Registered School Nurses to provide excellent care for all students with allergies, special diets, and intolerances.  Students with food allergies will have those items omitted from their lunch tray only when the Food Service Department has a physician statement on file indicating the items to be omitted. This statement must be signed by a recognized medical authority. These statements must be updated each school year. We will try to substitute another food item only if the medical statement indicates what foods are appropriate substitutions.

 

Any diet based on religious or lifestyle preferences is not considered a “special diet” since they are not based on medical condition. Carmel Clay Schools recognizes there are students in attendance with various lifestyles and religious beliefs. However, Carmel Clay Schools does not provide menu items or monitor students based solely on the lifestyle or religious belief.  In order to help students and families make choices that are appropriate for them, each school menu identifies which food items contain pork and offer at least one daily vegetarian option. 

MEAL PAYMENT

Carmel Clay Schools use a computerized method of collecting funds, tracking meals, and ala carte items in the school cafeteria. Student meal transactions are recorded using their student identification number or school photo.

The USDA school lunch and breakfast program is offered to all students. School lunches consist of an entrée, 1-2 servings of vegetables, 1 serving of fruit, and an 8oz milk. Limited ala carte items are also available for an additional cost. Parents are highly encouraged to create an EZSchoolPay account to deposit funds into their child’s meal account  (www.EZSchoolPay.com), however checks made payable to Carmel Clay Food Services and cash are also permitted. If paying by check, please include your child’s name on the memo line of the check. The cost of lunch is $2.45, breakfast is $1.35, milk sold individually is $0.60, and a visitor lunch is $3.40. If they do not have money in their meal account, students are permitted to charge a minimum of three days (breakfast and lunch courtesy meals). After three meals are charged, Carmel Clay Schools will reach out to the household regarding the negative balance. It is a parent’s responsibility to see that their child has a lunch brought from home or money in their account.

If you have any questions concerning your child’s meal account (setting limits, restrictions, allergies), please contact the school’s cafeteria manager.  You can also review transaction history in your child’s EZSchoolPay account.

Please refer to the district food service website for prepayment information, menus, allergy information, and to obtain the link to the online free and reduced-price meal application. http://www1.ccs.k12.in.us/district/food-services

MENUS

EXPECTED BEHAVIOR

1. When in line, students may talk quietly and are to keep hands to themselves.

2. Students are not allowed to save places at the tables or in line.

3. Students will sit with their class and will sit at the next table to be filled.

4. There is to be no throwing or playing with food or silverware.

5. Students are not to leave their table until excused.

6. When students need assistance, they are to raise their hand.

7. Students may talk in a quiet voice, but keep it to those at their table.

8. Students are not allowed to share/trade food.

Students may also bring a packed meal from home to be eaten in the cafeteria. In an effort to help protect students with food allergies, restaurant carry-in meals are not allowed in the cafeteria during lunch. The cafeteria is supervised by school staff and rules are expected to be followed.  When finished eating, students are asked to carry their trays to the dishroom, discarding all food, paper and milk cartons and placing the recyclable plastic items and beverage cans in the proper containers for recycling.

LUNCH VISITORS

Parents of our students are welcome to visit for lunch after Labor Day when students and staff have had ample time to adjust to lunch procedures and younger students experience less anxiety when separating from a parent. 

Eating with your child at lunch should be a special privilege or saved for special occasions. When you choose to accompany your child to lunch regularly, you are taking away valuable social interaction time with peers. Appropriate peer interaction is a necessary growing and developing skill for young children.

Parents wishing to order a meal for themselves may call the school prior to 9:00 a.m. on the day of the visit to place the order with our cafeteria manager. The price for a guest’s lunch is $3.40.

Any food or treats brought in may be given to your child ONLY.  No food items are to be shared with any other student.  

BREAKFAST

Breakfast is served every morning beginning at 7:55 a.m. Parents may drop students off in the carpool area, or students will be dismissed off the buses as they arrive. Breakfast is $1.35. If you qualify for food assistance, the cost is $0.40 for reduced, and free if you receive free lunch. The cost of breakfast will be automatically dedicated from a student's meal account.

CODE OF CONDUCT

Administrator Discretion

Administrator Discretion

In instances where the teacher or other school personnel have used the general discipline guidelines to promote discipline in the school setting without success, the problem will be referred to the assistant principal. The principals have the authority and responsibility to maintain an atmosphere conducive to learning through a fair and consistent application of district policies and procedures. When a problem occurs, the principal will:

  • Identify the problem (student view and teacher view).
  • Consider disciplinary action
  • When disciplinary action is necessary, the principal may:
– Conference with the student
– Refer the problem back to the teacher
– Conference with the parent (and/or student)
– Take other appropriate disciplinary action
 
 
Search and Seizure Policy

The school recognizes that students maintain their rights of privacy while attending school and that those rights include the right to be free from unreasonable searches by school personnel. These rights will not be disturbed unless it is necessary to do so to enforce the law or school rules. In all circumstances, students shall be treated with dignity and respect. In order to clarify the rights of the students and responsibilities of the school, CCS adopts the following policy:

1. Search of Student’s Person: A search of a student’s person may occur only if reasonable grounds exist for the search. Generally, searches of a student’s person shall be limited to (1) searching the pockets of the student; (2) searching any object in the student’s possession such as a purse or backpack; or (3) a “pat down” of the student’s clothing.

2. Search of Student Lockers: All lockers and other storage areas provided for students use on school premises remain the property of the school corporation and are provided for the use and convenience of the students. Under state law, students do not have any expectation of privacy in their locker or its contents. All locks used on lockers or storage areas are to be provided or approved by the school and unapproved locks may be removed and destroyed. The principal, or designee, may search a particular student’s locker and its contents if there are reasonable grounds for that search. If possible, the student whose locker is to be searched shall be present at the time of the search.

Anti-Gang Policy

Gang Policy

Prohibited Conduct

Carmel Clay Schools prohibits criminal gang or criminal organization activity and similar destructive or illegal group behavior on school property, or school buses, or at school-sponsored functions.

Carmel Clay Schools prohibits reprisal or retaliation against individuals who report criminal gang or criminal organization activity and similar destructive or illegal group behavior or who are victims, witnesses, bystanders, or others with reliable information about criminal gang or criminal organization activity and similar destructive or illegal group behavior.

Anti-Hazing

Carmel Clay Schools Policy - 5516 Student Anti-Hazing

 

The School Board believes that hazing activities of any type are inconsistent with the educational process and prohibits all such activities at any time in school facilities, on school property, and at any Corporation-sponsored event.

Hazing shall be defined for purposes of this policy as performing any act or coercing another, including the victim, to perform any act of initiation into any class, group, or organization that causes or creates a risk of causing mental, emotional, or physical harm. Permission, consent, or assumption of risk by an individual subjected to hazing shall not lessen the prohibitions contained in this policy. I.C. 35-42-2-2

Bullying Policy

 

 

Carmel Clay Schools Bullying Policy

 

1. Bullying committed by students toward other students is strictly prohibited. Engaging in bullying conduct described in this rule by use of data or computer software that is accessed through any computer, any computer system, or any computer network is also prohibited.

2. For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner including electronically or digitally, physical acts committed, aggression, or any other similar behaviors that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an objectively hostile school environment that: – places the targeted student in reasonable fear of harm to the targeted student’s person or property; – has a substantially detrimental effect on the targeted student’s physical or mental health; – has the effect of substantially interfering with the targeted student’s academic performance; or – has the effect of substantially interfering with the targeted student’s ability to participate in or benefit from the services, activities, and privileges provided by the school

3. This rule may be applied regardless of the physical location of the bullying behavior when a student committing bullying behavior and the targeted student attend a school within the school corporation and disciplinary action is reasonably necessary to avoid substantial interference with school discipline or prevent an unreasonable threat to the rights of other students to a safe and peaceful learning environment.

4. Any student or parent who has knowledge of conduct in violation of this rule or any student who feels he/she has been bullied in violation of this rule should immediately report the conduct to the Principal/Assistant Principal who has responsibility for all investigations of student misconduct including bullying. A student or parent may also report the conduct to a teacher or counselor who will be responsible for notifying the Principal/Assistant Principal. This report may be made anonymously.

5. The Principal/Assistant Principal shall investigate immediately all reports of bullying made pursuant to the provisions of this rule. Such investigation must include any action or appropriate responses that may be taken immediately to address the bullying conduct wherever it takes place. The parents of the bully and the targeted student(s) shall be notified on a regular, periodic basis of the progress and the findings of the investigation and of any remedial action that has been taken.

6. The Principal/Assistant Principal will be responsible for working with the school counselor and other community resources to provide information and/or follow-up services to support the targeted student and to educate the student engaging in bullying behavior on the effects of bullying ad the prevention of bullying. In addition, the school administrator and school counselor will be responsible for determining if the bullying behavior is a violation of law required to be reported to law enforcement under Indiana law based upon their reasonable belief. Such determination should be made as soon as possible and once this determination is made, the report should be made immediately to law enforcement.

7. False reporting of bullying conduct as defined in this rule by a student shall be considered a violation of this rule and will result in any appropriate disciplinary action or sanctions if the investigation of the report finds it to be false.

8. A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or sanction, including suspension and/or expulsion.

9. Failure by a school employee who has a responsibility to report bullying or investigate bullying or any other duty under this rule to carry out such responsibility or duty will be subject to appropriate disciplinary action, up to and including dismissal from employment with the school corporation.

10. Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the bullying.

11. Educational outreach and training will be provided to school personnel, parents, and students concerning the identification, prevention, and intervention in bullying.

12. All schools in the corporation are encouraged to engage students, staff and parents in meaningful discussions about the negative aspects of bullying. The parent involvement may be through parent organizations already in place in each school.

13. The superintendent or designee will be responsible for developing detailed administrative procedures consistent with the Indiana Department of Education guidelines for the implementation of the provisions of this rule. LEGAL REFERENCE: I.C. 20-33-8-0.2 I.C. 20-33-8-13.5

Classroom Rules

Classroom Rules

 

Students are under the supervision of many teachers during the day. Each will have his/her own requirements and students should learn these and abide by them. The teacher has the authority and responsibility to maintain discipline in the classroom consistent with school policy. Fair policies will be established, announced and consistently enforced. When a problem occurs, a teacher may:

 Conference with the student

 Conference with the parent (and/or student)

 Use classroom disciplinary action

 Cases or problems, which go beyond control of the teacher, are to be referred directly to the building principal

Convocations

Convocations

 

At all times, the student's behavior should be refined and courteous. An indication of the cultural level of a school is the conduct of the student body at a convocation. Whether guests are present or not, each student is personally responsible for the impression made by the school as a whole. Unacceptable conduct includes: boisterousness, booing, and talking out of turn during a program.

Destruction of Property

Destruction of School or Personal Property

 

Destruction of school or personal property will result in the student and/or his/her parents being responsible for the replacement of destroyed property either by their own labor or by payment in full for all articles, parts, and labor incurred in the replacement of property.

Devices & Phones

Personal Electronic Devices and Cell Phones

 

Personal electronic devices, including but not limited to cell phones, IPODS, IPADS, radios, MP-3 players, headphones, CD players, DVD players, electronic books and laptop computers may be used with staff approval during class, lunch, recess and on the bus. Students in violation may be subject to disciplinary action.

Discipline

Carmel Clay Elementary School Student Discipline Policy

 

(a) Discipline Procedures

“The School Board recognizes the importance of safeguarding a student’s constitutional rights, particularly when subject to the Corporation's disciplinary procedures." (Policy 5611) A student who has committed a disciplinary infraction will be afforded due process in proportion to the disciplinary action taken by school officials.

(b) Student Discipline Policy

Recognizing that the behavior of some students may be so disruptive that it interferes with school purposes or educational functions of the school corporation, school officials may find it necessary to remove a student from the school. In this event and in accordance with the provisions of IC 20-33-8 the following actions can be taken:

1. SUSPENSION FROM SCHOOL: A school principal (or designee) may suspend a student from school for a period of up to 10 school days.

2. EXPULSION: In accordance with the due process procedures defined in this policy a student may be expelled from school for a period no longer than the remainder of the current semester plus the following semester, with the exception of a violation of rule 12 listed under the grounds for Suspension and Expulsion in this policy.

(c) Grounds for Suspension or Expulsion

Grounds for suspension or expulsion are student misconduct or substantial disobedience. Examples of student misconduct or substantial disobedience include, but are not limited to:

1. Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, harassment or other comparable conduct constituting an interference with school purposes or urging other students to engage in such conduct. The following enumeration is only illustrative and not limited to the type of conduct prohibited by this subdivision:

a. Continuously and intentionally making noise or acting in any manner so as to interfere seriously with the ability of any teacher or any of the other school personnel to conduct the education function under his supervision

b. Setting fire to or damaging any school building or property.

c. Preventing or attempting to prevent by physical act or intimidation the convening or continued functioning of any school education function, or of any meeting or assembly on school property.

2. Causing or attempting to cause damage to property, stealing or attempting to steal property.

3. Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way as could reasonably cause physical injury to any person.

4. Threatening or intimidating any student for the purpose of, or with the intent of, obtaining money or anything of value from the student or for the purpose of, or with the intent of, preventing the student from participating in school or school activities.

5. Using any verbal, nonverbal, and/or physical contact which includes but is not limited to disability, ethnic, gender, racial, religious, and/or sexual harassment.

6. Knowingly possessing, handling, or transmitting a knife or any object that can reasonably be considered a weapon.

7. Knowingly possessing, using, transmitting, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, intoxicant of any kind or any substance represented to be the above. Use of a drug authorized by a medical prescription from a physician is not a violation of this subdivision.

8. Engaging in the unlawful selling of a controlled substance, a substance represented to be a controlled substance, or engaging in a criminal law violation that constitutes a danger to other students or constitutes an interference with school purposes or an educational function.

9. Failing in a substantial number of instances to comply with directions of teachers or other school personnel during any period of time when the student is properly under their supervision, where the failure constitutes an interference with school purposes or an educational function.

10. Engaging in any activity forbidden by the laws of Indiana that constitutes an interference with school purposes or an educational function.

11. Violating or repeatedly violating any rules that are reasonably necessary in carrying out school purposes or an educational function and are validly adopted in accordance with Indiana law, including, but not limited to:

a. disobedience of administrative authority;

b. falsely reporting a "911" emergency will also be reported to the authorities for appropriate action;

c. using abusive and profane language, verbal or written;

d. using distracting or hazardous items such as: beepers, pagers, cellular phones, headphones, electronic games, radios, stereos, CD players, tape players, skateboards, toys, etc. during the school day or at school functions. 

e. Knowingly using on school grounds during school hours an electronic recording device in a manner that is inappropriate or a situation not related to a school purpose or educational function.

f. Knowingly providing false information to school personnel.

12. Possession of a firearm

a. No student shall possess, handle or transmit any firearm on school property.

b. The following devices are considered to be a firearm as defined in Section 921 of Title 18 of the United States Code:

  • The frame or receiver of any weapon described above

  • Any firearm muffler or firearm silencer

  • Any destructive device which is an explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or any similar device

  • Any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore or more than one-half inch in diameter

  • Any combination of parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled

c. The penalty for possession of a firearm: 10 day suspension and expulsion from school for one calendar year. The length of the expulsion may be reduced by the superintendent if the circumstances warrant such reduction.

d. The superintendent shall notify the county prosecuting attorney’s office when a student is expelled under this rule.

The grounds for suspension or expulsion listed above apply when a student is:

a. On school grounds before, during, and after school hours and at any other time when the school is being used by a school group;

b. Off school grounds at a school activity, function, or event, or

c. Traveling to or from school or a school activity, function, or event.

 

Recess

Playground and Recess Rules

 

Hard Surface (Blacktop) Area and Grass Area Rules 
  • Respectful, cooperative behavior is expected at all times. No pushing is allowed.
  • No “contact” sports allowed. All organized games should follow usual rules and may not become physical. If games become a problem, teachers have the right to revoke a student’s right to participate.
  • No one group of students has priority over another group of students in the use of an area or equipment. Sharing is absolutely required. Playground Equipment Rules
  • Swing only on your “pockets” No standing or lying on the swing seats o Swing forward/backward only No sideways swinging
  • No jumping off moving swings or pushing others too high
  • To avoid injury, stay clear of the swing equipment if you are not swinging
  • Slides are to be used sitting down, feet first, one person at a time o Never climb up a slide or piece of equipment that is meant for downward movement
  • High extension bars are not meant for climbing or sitting on top of the equipment
Recess Rules

a. Students may NOT re-enter the building without a teacher’s permission. Restrooms are to be visited as a group before or after recess (not during recess) unless there is an individual, urgent need.

b. Rough playing, chasing, kicking, fighting, and/or rude language are not appropriate for the playground and will result in loss of privileges and possibly further disciplinary action.

c. Students are to remain within their playground area. If equipment leaves the playground boundaries, students must ask the teacher to retrieve the equipment.

d. Respect and care of school property is expected at all times. We will not tolerate anyone defacing, misusing or destroying playground equipment.

e. Students are required to dress appropriately for outdoor recess. Students should have jackets, gloves, and a hat when weather requires them.

f. All students will go outside for recess when the wind chill or actual temperature outside is twenty degrees or above.

g. All school equipment taken outside for play must be taken back into the building after use.

h. Students are expected to line up immediately when signaled by the teacher on recess duty.

Student Appearance

Student Appearance

 

We will not interfere with the right of students and their parents to make decisions regarding their appearance, except when their choices:

  • Present a hazard to the health or safety of the student himself/herself or to others in the school
  • Interfere with school work, create disorder or disrupt the educational program
  • Cause excessive wear or damage to school property
  • Prevent the student from achieving his/her own educational objectives because of blocked vision or restricted movement

Students will be expected to keep themselves well-groomed and neatly dressed at all times. Any form of dress or hairstyle which detracts from the learning environment will not be permitted. This includes apparel advertising alcoholic beverages or with other obscene or questionable printing on them. Short shorts, low rise pants or shorts, halter tops, spaghetti strap tank tops for girls, very large arm hole tank tops for boys and tops revealing midriffs, etc. are not appropriate. Shorts in general should be worn when the weather is warm. Parental discretion will determine when this occurs.

Ball caps, hoods or hats may not be worn in the school building except on spirit days. Safe, appropriate footwear must be worn on the playground. Flip-flop sandals or high-heel shoes are not appropriate for the playground. Students not dressed appropriately may be asked to change.

COMMUNICATION

Cardinal Weekly News

Found on the College Wood homepage, the Cardinal Weekly News is updated each Friday and is your primary source for school-wide news, events, reminders, etc.  It also includes information from the PTO, as well as occasional district and community notices.

Communication between school and family is an essential key to ensuring student success.  There are a variety of platforms parents may access to stay informed of school related dates and events.  

 

College Wood PTO 

The PTO creates a monthly newsletter - a link to which is emailed to parents when it is posted to the PTO website.  Questions pertaining to PTO sponsored events should be directed to the PTO.  

COLLEGE WOOD PTO WEBSITE

 

Directory Information

Carmel Clay Schools designates the following items as Directory Information: a student's name; address; telephone number; date and place of birth; photograph; major field of study; participation in officially recognized activities and sports; height and weight, if a member of an athletic team; dates of attendance; date of graduation; awards received; or any other information which would not generally be considered harmful or an invasion of privacy, if disclosed. The corporation may disclose directory information to any individual, other than a for profit organization, even without a parent’s prior written consent.

Parents and eligible students may refuse to allow the Corporation to disclose any or all of such "directory information" upon written notification to the Corporation within twenty (20) business days after receipt of this Student Handbook.

District Calendar

District Calendar 

Carmel Clay Schools Calendars

Emergency Contact Information

In order to facilitate reaching the parents of sick children, please remember to update emergency information on the CCS Powerschool Parent Portal with any change in home, work and cell phone numbers. Please also supply names and phone numbers of friends and/or relatives who can be called if parents are not available.

Methods of Communication

TEACHER COMMUNICATIONS

Teachers communicate with parents through Canvas and via email.  Parents are encouraged to contact teachers first (via email or voicemail message) with questions or concerns pertaining to the classroom.  

SCHOOL MESSENGER

School Messenger is the platform used by Carmel Clay Schools to deliver mass emails and phone messages to families.  Communications through School Messenger include anything from announcing school delays/cancelations to  distribution of quarterly grade reports.  Should your email address or phone number change, update that information in your PowerSchool Parent Portal so as not to miss out on these important communications.  

TEXT ALERTS

CCS families wanting to receive text alerts can text YES to 68453 from mobile devices.  

 

 

 

Parent Teacher Organization (PTO)

The PTO creates a monthly newsletter - a link to which is emailed to parents when it is posted to the PTO website.  Questions pertaining to PTO sponsored events should be directed to the PTO.  

COLLEGE WOOD PTO WEBSITE

FERPA

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. There rights are:

1.       The right to inspect and review the student's education records within forty-five (45) days after Carmel Clay Schools receives a written request;

2.      The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student will be so notified and provided the opportunity for a hearing. Additional information concerning the hearing will be provided when notified of the opportunity for a hearing;

3.      The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent; and

4.      The right to file a complaint with the United States Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.

FERPA permits the disclosure of education records, without consent of the parent or eligible student under certain circumstances. One of those circumstances is to other school officials, including teachers, within Carmel Clay Schools whom the school has determined to have legitimate educational interests. For purposes of FERPA, “school official” includes: teachers, professors, instructors, administrators, health staff, counselors, attorneys, clerical staff, trustees, school board members, members of committees and disciplinary boards, contractors, including online service providers, volunteers, or another party to whom the school has outsourced institutional services or functions. 

Additionally for purposes of FERPA, “legitimate educational interest” means direct or delegated responsibility for helping the student achieve one (1) or more of the educational goals of the Corporation or if the record is necessary in order for the school official to perform an administrative, supervisory or instructional task or to perform a service or benefit for the student or the student’s family.

DELIVERY OF ITEMS

ITEMS FROM HOME

Parents are asked to encourage their child to take responsibility for bringing all necessary items to school each day. In the event a parent must deliver an item to school, the following process has been put in place to avoid classroom interruptions:

  • parent will leave the item on a designated table inside the office
  • office staff will send an email notification to the student's teacher
  • student will be sent to retrieve the item when there is a break in instruction after the email is read
    • if a teacher does not see the email before the end of the school day, the item will remain on the table for pickup the following day 

We are not to call into a class for any delivery other than essential items such as eyeglasses or medication. 

 

DELIVERIES FROM THIRD PARTIES

Flowers, balloons, candy or gifts of any other kind may not be delivered to students at school.  

 

 

DISMISSAL PROCEDURES

End of Day Dismissal Procedures

DISMISSAL PROCEDURES
  • The first dismissal bell rings at 2:30 pm; lower grade levels depart rooms
  • The second dismissal bell rings at 2:35 pm; upper grades depart rooms

Teachers and staff work exclusively with the daily School Dismissal Manager report when dismissing students.

Students walk through dismissal with their teachers, first through the bus line, then wrapping around the building where carpool riders wait on the front sidewalk for their rides. In the event of inclement weather, carpool riders are dismissed to a central location within the building where they wait for their rides to arrive. Both the bus and carpool areas are supervised by multiple College Wood staff members.

There is no supervision for students after 2:45 pm. Any student remaining at school after 2:45 pm will be checked in to the Carmel Clay Parks & Recreation ESE program. Associated fees will be payable to Carmel Clay Parks & Recreation.

Pod doors are locked at 3:10 pm. Access to classrooms is prohibited after this time. 

Early Dismissal Procedures

EARLY DISMISSAL OF STUDENT DURING THE SCHOOL DAY

Occasionally the need arises for a student to leave school prior to dismissal. Please keep the following in mind when preparing for such an event:

  • A parent, guardian or designated emergency contact will be permitted to pick a student up from school. Anyone else will need express consent from a parent. A driver’s license or other photo identification may be required to confirm identity and authorization to claim the student.
  • Consider emailing the teacher with the anticipated pick up time. This allows the teacher to prepare for the early dismissal, expedites the release of your student and minimizes classroom disruption.
  • It is not necessary to call the office or complete a School Dismissal Manager request regarding an early dismissal.
  • Please do not request your student be sent to the office at a predetermined time, or call ahead asking for the student to be waiting for you. Students will remain in the classroom until an authorized individual is present in the College Wood office to claim them.
  • Early dismissals between 2:20 pm and 2:35 pm are strongly discouraged so as not to disrupt the end of day classroom and school wide dismissal procedures.

School Dismissal Manager

In order to ensure the most efficient and accurate dismissal process possible, College Wood teachers and staff work exclusively from School Dismissal Manager reports to release students at the end of the day.

All daily changes to a student’s default end of day transportation must be submitted through School Dismissal Manager prior to 1:30 pm on the affected day. Notes, phone calls and emails will not be accepted as notice of a transportation change. Please contact the school front office if you need assistance with School Dismissal Manager login information. Remember, all changes to dismissal must be submitted BEFORE 1:30 pm on the day of the change.

Any permanent change to your student’s DEFAULT transportation must be made by contacting the front office staff at cwesecretaries@ccs.k12.in.us.

EMERGENCY PREPAREDNESS

EMERGENCY SITUATION COMMUNICATION

During an emergency situation, Carmel Clay Schools will use the following channels to communicate with stakeholders in a timely and accurate manner:
  • Phone Call
  • Text
  • Email
  • Social Media (Facebook, Twitter & Instagram)
  • Local News Media 
Please keep phone numbers and email addresses current in your PowerSchool Parent Portal to ensure you receive emergency communications. 
 
Text alerts may be set up by texting YES to 68453 from a mobile device. 
 

Emergency Cancellation of School

It may be necessary for the school to close or be delayed due to extreme weather conditions. Notification regarding weather-related closings, delays or early dismissals will be posted on the district and school websites, district social media pages and on local news stations. Please be certain your family has established a plan for weather related closings, delays or early dismissals. School Messenger emails, calls and text alerts will also be delivered.

Lockdown/Severe Weather Situations

Students will NOT be released to parents during an emergency school lockdown or severe weather situation.  All students will be required to report to and remain in their assigned until conditions are safe. These procedures have been established for the protection and safety of our students and staff, and have been rehearsed repeatedly by students in regularly scheduled drills.

Emergency Drills

It is the responsibility of the building assistant principal to determine the need for and organize emergency drills in accordance with state guidelines. The assistant principal will see that all personnel and students are informed of procedures and routes to be followed in such drills.

  • Frequency of drills
    • fire drills - one each month that school is in session
    • tornado drills - one per semester
    • disaster drills - one per semester
    • lock down/intruder drills - four times per school year

Emergency Information and Medical Update

If a child becomes sick or injured during the school day, parents will be notified if the school nurse determines contact is necessary. Please be sure to maintain current parent phone numbers and designated emergency contacts via your PowerSchool Parent Portal account so that any necessary contact during the school day can be made.

FACILITIES

Indoor Air Quality

Indoor Air Quality

Carmel Clay Schools recognizes its responsibility relative to student, employee, and visitor health and safety, and the need for development of a comprehensive program

designed to provide a healthy, safe, and secure environment on Corporation property and at Corporation-sponsored activities. Carmel Clay Schools’ administrator designated to monitor, facilitate, and answer questions pertaining to these indoor environmental quality procedures is the Director of Facilities and Transportation;  317-815-3962.

Pesticides

Pesticides

Carmel Clay Schools is committed to providing a safe environment. While pesticides protect children from pests that may be found in the school and its surrounding grounds, under some circumstances they may pose a hazard to children.  Therefore, pest control practices may involve a variety of chemical and non-chemical methods that are designed to control pests effectively while minimizing potential pesticide exposure.  For information regarding pest control, please contact the main office, and the name and phone number of a specific contact person will be provided.  Carmel Clay Schools will provide notice of planned pesticide applications to parents who have requested advanced notice during the student registration process. Unless an emergency is declared, Carmel Clay Schools will give notice at least forty eight (48) hours prior to the date and time the pesticide application is to occur. The notice will include the date and time of the pesticide application, the general area where the pesticide is to be applied and the telephone number to contact for more information.  In case of emergency pesticide applications, because of immediate threat to the public health, the school shall give written notice as soon as possible.

Facility Rental

Who is eligible?
Facilities are available only to local groups or organizations who can provide the district with liability insurance.

What is the process?

  • Complete the Facility Use Agreement
  • No later than 2 weeks in advance of the requested date, send the completed agreement and a Certificate of Liability directly to the school you wish to reserve
    • The Certificate of Liability must include Carmel Clay Schools “certificate holder” as follows:
      Carmel Clay Schools
      5201 E. Main Street
      Carmel, IN 46033
  • Provide liability coverage in an amount not less than $1,000,000 per occurrence
  • Name Carmel Clay Schools as the “additional insured”   

Will there be a charge?
Fees are assessed by the Business Office in accordance with the district’s Administrative Guidelines. The renting organization may also be charged fees for air-conditioning or heat if either of these utilities is requested. Questions may be directed to the office of the Associate Superintendent for Business Affairs at 317-844-9961.

Please visit the following policies and administrative guidelines as it regards to school facilities: 

HEALTH INFORMATION

Allergies

College Wood has a growing population of students who maintain life-threatening allergies. It is our policy to protect the safety of all children; therefor it is important to note that no outside food (bought or made) is allowed in individual classrooms except for school approved coordinated snacks.

Students with food allergies will have those items omitted from their lunch tray only when the Food Service Department has a physician statement on file indicating the items to be omitted. This statement must be signed by a recognized medical authority. These statements must be updated each school year. We will try to substitute another food item only if the medical statement indicates what foods are appropriate substitutions.

Head Lice

Parents have prime responsibility of assisting in the prevention and management of head lice cases through regular checks of their child’s hair and starting immediate treatment when head lice are detected. While head lice are a nuisance, they do not spread disease and are not a health issue. Should a case of head lice be brought to the school’s attention, the school nurse will maintain confidentiality at school, verify presence of an active infestation, and bring it to the child’s parents’ attention. Parents, students and school staff will be educated about head lice identification, treatment and prevention. If at all possible, students should not be excluded from school for having head lice, as the management of head lice should not disrupt the educational process of the child. The need to exclude students from school will be determined on a case by case basis. This policy is supported by the American Academy of Pediatrics, the National Association of School Nurses, and the Hamilton County Health Department.

HEAD LICE BROCHURE

Injury & Illness

Injuries should be taken care of before the child is allowed to return to school. If a child becomes sick or injured during the school day, parents will be notified by the school nurse. It then becomes the parent’s responsibility to pick up the child as soon as possible.

A child with a contagious illness or fever should not be sent to school. Any student whose temperature is above 100°F degrees will be sent home from school. Any student with a fever should be kept home until the student has been fever free for 24 hours without the use of fever-reducing medication (temperature below 100°F).

Students may return to school:

  • Strep infections – after antibiotics and temperature below 100 degrees for 24 hours
  • Pink eye – after prescribed medication for 24 hours and improved condition
  • Skin lesions – any student with an open wound must keep it covered during the school day and during athletic events
  • Scabies – the next day after treatment
  • Vomiting and/or diarrhea – handled on a case by case basis after consultation with the school nurse

 

Meningococcal Disease

Indiana law requires each year that parents/guardians be informed “about meningococcal disease and its vaccine” (IC 20-30-5-18). Meningococcal disease is a dangerous disease that can strike children and youth. The disease can progress rapidly and within hours of the first symptoms, may result in death or permanent disability including loss of hearing, brain damage, and limb amputations. Symptoms of meningococcal disease often resemble the flu and can include a fever, headache, nausea, and stiff neck, making the disease difficult to diagnose. The bacteria that causes meningococcal diseases are transmitted through air droplets and by direct contact with an infected person. Fortunately, there is an immunization available and the U.S. Centers for Disease Control and Prevention recommends routine meningococcal immunizations at 11 to 12 years old. For teenagers, immunization is recommended at high school entry and incoming college

freshman. Please talk with your child’s health care provider about meningococcal disease and vaccination.

Immunizations

Indiana law requires students in all grades are required to meet the minimum immunization requirements. The immunization record must include the student’s name and date of birth, the vaccine given and date (month/day/year) of each immunization. For specific guidelines, please refer to the Immunization Requirements section found on the Nurse's page. All updates to a student’s medical history and permission for Tylenol/Advil needs to be completed through your PowerSchool Parent Portal account.

Medication Policy

USE OF MEDICATIONS

In consideration of student health and welfare, all medication required during school hours, except those subject to IC 20-33-8-13 (student possession and self-administration), will be administered by the nurse or designated, trained staff under the following conditions:

1. Transportation of Medication: ALL medication, both prescription and non-prescription, must be transported to and from the school nurse’s office by a parent or guardian. Students are not permitted to have any medication or drug in their possession.

2. Storage of Medications: ALL medication, prescription or non-prescription, must be stored in their original containers labeled with the student’s name and expiration date. All medications, with the exception of emergency medications, must be stored in a locked cabinet or drawer. Emergency medications should be stored in a secure area inaccessible to children. The emergency medication must be unlocked and immediately available to school personnel at all time when students are present.

3. Prescription Medication: Prescription medication must have a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, OR prescription (label affixed on container) including name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication.

4. Non-Prescription Medication: Non-prescription medication must be accompanied by a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, including directions for administration. Directions should include name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication. Please write your student’s name on non- prescription containers.

5. Parent Consent to give Medication: Carmel Clay Schools requires a parent/guardian signature giving consent for the school to administer any medication. The consent of the parent/guardian shall be valid only for the period specified on the consent form and in no case longer than the current school year or program year. For daily medication, it is the student’s responsibility to come to the health center to receive the medication at the designated time. If it becomes necessary to give a student medication that is not kept at school, a parent or legal guardian may come to the school and administer the medication.

6. Student possession and self-administration: In accordance with Indiana statute, students are not permitted to self-carry or administer any medication, with the exception of students with acute or chronic medical conditions that require emergency medications (i.e. Epi-pen, inhaler, insulin, Glucagon). An annual health plan with both parent and physician signatures must be received stating the nature of the medical condition and that the student has been instructed how to self-administer the medication.

7. Analgesics: The school nurse will administer analgesics (generic Tylenol or Advil) as needed, if parent consent is on file. At the elementary level (K thru 5), a parent/guardian will be notified when analgesics are given.

8. Benadryl:  The school nurse will administer Benadryl, as needed, for life-threatening allergies.   A parent/guardian will be notified when Benadryl is given.

9. Products unapproved by the FDA: Carmel Clay Schools does not honor any requests to administer any products not approved by the FDA, including but not limited to herbs, homeopathic medicines, vitamins, cultural treatments, salves, and nutritional supplements.

10. Administration of Low Hemp THC Extract, including CBD oil, by School Personnel: Carmel Clay School Personnel will administer a low THC hemp extract substance, including CBD oil, if at a minimum, all of the following criteria are met:

  • The parent has provided the school with written permission to administer this product to his/her child and has verified that the product was acquired from a retailer that meets the requirements listed in SEA 52;
  • Product has come in original packaging and is unopened;
  • Student’s healthcare provider has provided the school with a prescription to administer the substance which includes the dose, route and time of administration; and
  • Product has been approved by: (1) the federal Food and Drug Administration or the federal Drug Enforcement Agency as a prescription or over the counter drug: or (2) meets the packaging requirements of SEA 52.

11. Emergency Stock Medication: Carmel Clay Schools may store emergency stock medication, as permitted by Indiana statute, to be administered in emergency situations.

12. Medication Documentation: All medication administration will be documented and kept on file in the health center.

13. Medication Termination: If medication needs to be terminated, the parent/guardian will provide written notification to the school indicating the date medication consent is withdrawn.

14. Medication Disposal: At the close of the school year, ALL medications must be picked up by the student’s parent or designated adult. Medications left in the health center will be destroyed.

LOST & FOUND

Please label all belongings clearly with your child's first and last name.  Items left throughout the building are placed in the Lost & Found bin or on the adjacent hanging rack located in the lobby.  Students and parents may look for lost items there.  Unclaimed, unlabeled items are periodically donated to a charitable organization.  

SCHOOL HOURS

SCHOOL HOURS ARE 8:05 am - 2:35 pm. Students arriving after 8:10 am are considered tardy.

Students are highly encouraged to ride the bus to school as this is the most assured method of timely arrival.  Those who are driven to school may be dropped off no earlier than 8:00 am when administrators are outside to greet them.  Students dropped off prior to 8:00 am will be checked in to Carmel Clay Parks & Recreation’s Extended School Enrichment program and parents will be responsible for all associated registration and drop-in fees. 

SUPPORT PROGRAMS

In addition to the diversified programs of the regular classroom, our schools offer a variety of support programs. Among these are programs that address:

  • Learning disabilities
  • Speech and hearing difficulties
  • Emotional disabilities
  • Occupational and physical therapy needs
  • A High Ability program for academically gifted children
  • A MSW for individual, group, and parent support
  • Staffing and referral procedures for specialized testing
  • ENL (English as a New Language) services

If you or your child has a need for a support program, please call the principal, assistant principal, MSW, or classroom teacher for more information.

General Education Intervention (GEI) / Building Based Team (BBT)

When a student is exhibiting academic or behavioral difficulties and current interventions are not successful, the classroom teacher may elect to initiate a referral to the General Education Intervention (GEI) Team. The GEI Team is a building based team consisting of a facilitator and certified staff trained in the “Creative Problem Solving” method. This process assists the classroom teacher and parents with ideas on how to help the student be more successful in school. At the initial meeting, an action plan is developed and the GEI Team then agrees to reconvene after enough time has passed for the action plan to be evaluated. The GEI Team then meets a second time to determine if the action plan is successful. If it is not successful, the team may either recommend another action plan or recommend an evaluation by the school psychologist for possible eligibility to receive special education services. The primary purpose of the GEI Team is to provide a group problem solving process that supports students, teachers, and parents.

RTI: Response to Intervention/Response to Instruction

  • RTI is the practice of (1) providing high-quality instruction/intervention matched to student needs and (2) using learning rate over time and level of performance to (3) make important educational decisions. (Batsche, et al., 2005)
  • Problem-solving is the process that is used to develop effective instruction/interventions.

In other words, RTI is the system we use to support educational decisions when students have not made the progress needed in core academic areas.

TECHNOLOGY

Network and Internet Responsible Use Guidelines

Due to Recent E-Rate regulations (Children’s Internet Protection Act), CCS updated their Responsible Use Policy. Legal guardians must now electronically sign the Responsible Use form before a student can access the internet and district network resources from school.

The Carmel Clay Schools provide network and Internet (hereafter referred to as Network) access to:

  • Support the achievement of the Indiana Common Core State Standards and Indiana content standards.
  • Enhance the development of 21st Century skills.
  • Provide access to information.
  • Encourage innovation and creativity.

Network access is a privilege, not a right, and as such, users take seriously the responsibilities associated with signing this user agreement.

Users should NOT use the Network to:

  • Access, create, send or receive, store, or display obscene materials. Create or send threatening or libelous communications or communications which include vulgar, abusive, or otherwise inappropriate language.
  • Access or use other individuals’ accounts, information, or files without permission.
  • Access websites, file, or other information or resources using passwords not specifically assigned to themselves.
  • Pursue commercial or for-profit endeavors.
  • Wantonly waste district resources.
  • Damage, disable, or otherwise disrupt the operation of the Network.
  • Violate any local, state, or federal statues, including but not limited to copyright law.

TRANSPORTATION

School Dismissal Manager

SDM

In order to ensure the most efficient and accurate dismissal process possible, College Wood teachers and staff work exclusively from School Dismissal Manager (SDM) reports to release students at the end of the day.

All daily changes to a student’s end of day transportation must be submitted through SDM prior to 1:30 pm on the affected day. Notes, phone calls and emails will not be accepted as notice of a transportation change. Please contact the school front office if you need assistance with SDM login information. Remember, all changes to dismissal must be submitted BEFORE 1:30 pm on the day of the change.

SDM should NOT be used to report late arrivals or early departures from school.  See "Attendance Reporting" for information pertaining to these situations. 

A change to your student’s DEFAULT transportation must be made by contacting the front office staff.

BIKE/WALK

BIKING TO SCHOOL

Students are permitted to bike to school, but should be escorted by adult. There are no bike racks on campus; bikes may be chained along the outside of the west playground fence.  College Wood does not accept responsibility for lost, damaged or stolen bicycles.

WALKING TO SCHOOL 

Students are permitted to walk to school, but should be accompanied by an adult.  PLEASE discuss very carefully with your child the matters of safety and respect for other people's property. Walkers should remain on sidewalks at all times, cross only at designated crossings, and avoid crossing lawns. Bus transportation is offered to all College Wood students, therefore no crossing guards are present to assist students walking to and from school. 

BUS

The control and supervision of our pupils remains the responsibility of the parent until such time as the child actually boards the school bus or arrives at school.

At the Bus Stop

1. Be on time. Board and leave the bus only at your regularly assigned stop, unless you have received special permission in advance.

2. Stay out of the street and away from the road.

3. Respect surrounding property while waiting for the bus.

4. Wait to enter until the bus comes to a full stop, and the door has been opened by the driver. Take your turn and do not push when entering or leaving the bus.

On the Bus

1. Always obey the driver promptly and respectfully.

2. Be seated promptly and stay in assigned seat.

3. Keep all books and materials on your lap or contained in a back pack or book bag.

4. Be courteous and do not use profane language.

5. Speak in low tones.

6. Never push, shove, scuffle or horseplay; that is always unacceptable and a serious safety hazard.

7. Keep your head, hair, hands, feet, and all belongings inside the bus and to yourself.

8. Never fight, it is unacceptable and a serious hazard.

9. Never throw objects inside or outside the bus.

10.Do not eat or drink on the bus.

11.Treat bus seats and equipment with care and respect.

12. Keep the bus clean and orderly. Deposit trash in the containers at the front of the bus upon leaving.

Exiting the Bus

1. Take your turn and do not push when leaving the bus.

2. Once off, clear the area immediately. If crossing the street, wait for a signal from the bus driver before crossing in front of the bus. Walk quickly across.

Bus Conduct

The bus conduct and safety rules are designed to promote safety on the bus at all times. The safety of all students is our top priority. Therefore, each student is expected to cooperate fully by always obeying the rules. Students must remain in assigned seats.

The authority of the bus driver will be recognized and supported by all for everyone’s safety. The noise level on the bus must be low so the driver can communicate with students, and be able to hear traffic sounds such as sirens. Students must quickly respond to the directions of the bus driver.

Riding the school bus is a privilege. Therefore, it is very important for parents to review the bus rules with their children. Respectful, quiet, appropriate behavior is expected at all times. Rude, disrespectful, and/or dangerous behavior by any child may result in a suspension of transportation privileges. It then becomes the responsibility of the parent to provide transportation to and from school.

Buses are not to be used to transport additional students for after school social activities. Students are not permitted to ride any bus other than the one assigned unless it is for daycare purposes and prior approval has been given.

All changes in bus arrangements and all problems and concerns about routes/bus stops/drivers should be brought to the attention of the Carmel Clay Transportation through the “Transportation Concern” form located in the PowerSchool Parent Portal. Individual schools do not have the authority to make changes or to address transportation route difficulties.

CARPOOL

Flow of Traffic

traffic flow

IT IS RECOMMENDED ALL STUDENTS RIDE THE BUS AS THIS IS THE MOST ASSURED METHOD OF TIMELY ARRIVAL. Remember, the tardy bell rings at 8:10 a.m. each morning.

MORNING - Those who are driven to school may be dropped off no earlier than 8:00 am when administrators are outside to greet them.  Students dropped off prior to 8:00 am will be checked in to Carmel Clay Parks & Recreation’s Extended School Enrichment program and parents will be responsible for all associated registration and drop-in fees. Students brought to school by car are to be dropped off at the front sidewalk in a single file car line. Students should be prepared to exit the vehicle quickly, and only from the passenger side of the vehicle. Please pull all the way up toward the end of the sidewalk, near the flag pole, before letting students out. Do not attempt to pass other cars that may be unloading students ahead of you. Remain in the single file line as you exit the parking lot. 

Note: If the student is arriving after 8:10 am, the parent must accompany him/her into the school to check the student in. Please do not leave your car in the fire lane when escorting your student in to the building. Cars not parked properly are subject to fines.

AFTERNOON– Afternoon carpool drivers should arrive at school no later than 2:35 pm. Enter the front parking lot and pull to the sidewalk in a single file line as traffic allows. Please pull all the way to the end of the sidewalk where indicated by our carpool personnel and wait for your student to be released to you. Do not attempt to pull out of the single file line when your child gets in the car; wait for the line of traffic ahead of you to proceed forward and out of the parking lot. Parents should remain in their cars throughout the carpool line. At no point should a parent park in the lot and walk to the sidewalk to claim their student, as this is a safety hazard. 

Students are NOT to be dropped off or picked up at any door other than the front door.

 

TRAVEL/VACATION GUIDELINES

We ask that all parents support the importance of school attendance by scheduling family vacations to coincide with school vacations. In the event that this cannot be done and students must miss days of school, the following policies are in effect:
 
  • Planned absences of two or more consecutive days should be reported at least two weeks in advance by submitting a Pre-Arranged Absence Form
  • Homework will not be guaranteed in advance of absences  of less than 10 days due to vacation. This will be left up to the discretion of each individual teacher. See special circumstances below for absences of 10 or more days.
  • Students will be given the same number of days absent to complete and turn in all outstanding work after their return to school.

 

 
Special circumstances surrounding extended absences due to travel/vacation
When a student is absent for 10 or more consecutive school days due to travel or vacation the student will be un-enrolled from school for the duration of the absence.  Accounts such as Canvas and PowerSchool are inactive while a student is un-enrolled and will need to be re-established upon the student's return to school.  It is important to note that teachers plan lessons in accordance with the published district calendar. Schoolwork will not be prepared in advance of an extended absence, nor will schoolwork missed during the absence be made up.   
 
 
Parents out of town

Parents who are going to be out of town should email the College Wood secretaries and the teacher with the name(s) and contact number(s) of adults who will be caring for the student during the specified period of time. Caregivers should be made aware of school policies surrounding illness and absence/tardy reporting.  

VISITORS & VOLUNTEERS

VISITORS

Community and family members are welcome to visit us provided the visit does not impede the educational process. We ask that you schedule your visits through either the main office or a staff member. In addition, we ask that you adhere to our policy of identifying yourself as a visitor in the building by checking in and wearing an identification badge. We request that parents contact the office to arrange for any non-family visitor to the school or classroom at least 24 hours prior to the visit. Observations by outside agencies are limited and must be approved by the building administration. There are times when visits are not encouraged (during testing, special programs, etc.). Furthermore, uninterrupted instructional time in the classrooms is always a priority. Visits by relatives, particularly young children, are discouraged except on special occasions and must be cleared through the office. Prior to your visit, please make the appropriate arrangements with your child’s teacher. Please understand that visiting with your child while at recess is not allowed. Lunch visitors are required to say goodbye in the lunchroom and may not accompany the student to the classroom.

SCHOOL GATE GUARDIAN

All Carmel Clay Schools utilize a visitor check in system to provide the best possible security for our students and staff. All visitors are required to scan their driver’s license or state identification card to enter the school. This increased level of security will allow the school to better track visitors and help increase the safety and security of our students and staff. As you enter the school, you will be required to scan your identification card and be issued a badge to wear. Any visitor in the building without a visitor badge could result in an intruder lockdown situation. When you leave the school, you will return that badge and be scanned out. As always, safety is a top priority at Carmel Clay Schools. Thank you for your continued support as we continuously work to improve our education institutions.

VOLUNTEERS

College Wood Elementary is fortunate to have parents and family members volunteer their time and talents to enrich our students' learning experiences. We welcome all adult volunteers who have an approved criminal history background check on file. 

Volunteers for Carmel Clay Schools are required to have a criminal history background check done through the district's approved vendor. Please click on the link below and fill out the information requested to begin the background check process. (**NOTE - This site runs best in Internet Explorer).  Once you are approved to volunteer, you will receive an approval notification via email and your child's school will be notified. Background checks cost $12.95 to process and are valid for five years. 

Criminal History Background Check Request

 

Thank you in advance for helping keep our schools safe!

CCS Board Volunteer Policy

When volunteering, please find alternative care for younger children. 

WITHDRAWAL/TRANSFER OF STUDENT

WITHDRAWAL FROM CARMEL CLAY SCHOOLS

Complete the form below and submit it to CWE_Admin_Assistants@ccs.k12.in.us as soon as possible if you intend to withdraw your child(ren) from Carmel Clay Schools.  The information requested allows for transfer of records to the new school, as well as forwarding of any materials left behind or items ordered but not yet received at the time of withdrawal (school pictures, yearbook, etc.). 

STUDENT WITHDRAWAL FORM 

 

TRANSFER TO ANOTHER CARMEL CLAY ELEMENTARY SCHOOL 

Notify the College Wood office staff if you intend to move to a home located within the boundaries of a different Carmel Clay elementary school at any time during the school year or over the summer break.  We will collect the necessary proof of residency documents from you and notify the new school of the impending transfer.  

EMAIL COLLEGE WOOD ELEMENTARY

SCHOOL BOUNDARIES MAP

students reading together