Student Handbook

Mohawk Trails Elementary

Mohawk Trails Elementary School
4242 E. 126th Street
Carmel, IN 46033
Phone (317) 844-1158
Voice Mail/Absence Line (317) 571-4073
FAX (317) 571-4034

Mrs. Jennifer Greene, Principal

School Hours

Regular school hours are 8:05 a.m. — 2:35 p.m. daily with a tardy bell at 8:10 a.m.  Students should not arrive prior to 8:05, as there is no staff available for supervising students. If this poses a problem, keep in mind that the Carmel Parks and Recreation department offers before school care in addition to their after school program.  If your child needs to arrive prior to this time, he/she must be enrolled in the Carmel Parks & Recreation Program. We do not have the personnel for student supervision prior to the established time. For student safety, all exterior doors other than the main entrance will be locked at all times.  

Guiding Principles & Diversity Statement

Guiding Principles

We believe:

  • Students are at the center of every decision.
  • A safe, non-threatening learning environment is essential.
  • Students’ academic, social, emotional and physical needs must be addressed.
  • Students and employees excel when held to high personal standards and expectations.
  • High quality employees are vital to the success of our organization.
  • Effective teaching and learning requires continuous improvement.
  • Diverse opportunities benefit all students.
  • Open and transparent communication maintains stakeholder trust.
  • Parent and community involvement enhances student learning.
  • Fiscal responsibility is fundamental to achieving our vision.



The Carmel Clay school community is dedicated to fostering an environment which promotes education and well-being regardless of ability, age, appearance, gender, nationality, race, religion, sexual orientation, and socio-economic status. All educational programs, activities, and interactions are enriched by celebrating uniqueness as well as commonalities. Respect for human diversity will be encouraged, followed, and enforced by the Carmel Clay Schools.

Mission Statement & School Improvement Plan

Mohawk Trails Mission Statement

It is the mission of the Mohawk Trails Community to teach all students to be:

  • lifelong learners
  • collaborative problem-solvers
  • independent thinkers
  • logical as well as innovative users of information
  • effective communicators through writing, reading and speaking

At Mohawk Trails Elementary, we ask everyone to follow Turtle Power Expectations:

These expectations guide daily safe and positive interactions. 

School Improvement Plan

  • Students will improve in literacy and math as evidenced by winter NWEA scores.
  • Staff will increase their knowledge in one of the four competencies within Multi-Tiered Systems of Support based upon the Collaborative for Academic and Social Emotional Learning.

Admissions & Registration

Pupils entering school for the first time must present an official birth certificate, complete list of immunizations signed by an appropriate medical provider, and two proofs of residency. Please refer to our website:

Register Now

In accordance with school laws of Indiana, children must be five years of age on or before September 1 to be admitted to kindergarten and six years of age for the first grade.


  • Each child enrolled at our school must have enrollment forms on file at the school. We ask that a parent or legal guardian complete the forms.
  • All enrollment forms must bear the signature of the parent or legal guardian.
  • Please see an office staff member if any changes are necessary.

Arrival & Dismissal Procedures



  • School buses arrive at school at 8:05 am
  • Buses will arrive in the east parking lot. Students will be dismissed by grade level to enter the building at 8:05 a.m.

·         Classes start at 8:10 am and students are tardy after that time.

  • Since all students are provided bus service, there will be no crossing guards. All students are strongly encouraged to ride the bus.
  • When children arrive late, a parent or guardian must accompany the child to the office to check them in.


  • Classes dismiss at 2:35 p.m.
  • School buses leave at 2:40pm.
  • All other students will be released immediately after the buses.
  • Any extra-curricular activities should be scheduled after the regular dismissal time.
  • There is no supervision for students after 2:45 p.m. Doors are locked at 3:30.
  • Custodians/ESE Staff are not allowed to unlock a classroom door.

Release of children during the school day

For your protection and for the safety of our students we require that parents check their children out in the office if they pick them up during the school day. Children will not be released to anyone other than a custodial parent, guardian, or person listed as an emergency contact without a note from the parent. Anyone picking up a student may be required to present a driver’s license or other picture identification. Students will not be called to the office for early dismissal until a parent or guardian is present.  Early dismissal between 2:00pm and 2:35pm is strongly discouraged. In the case of an emergency, please call the office.

School Dismissal Manager

In order to increase the efficiency and accuracy of communicating transportation changes, NOTES, PHONE CALL, or EMAILS will no longer be accepted. If it is necessary to change your child’s transportation home, please use the School Dismissal Manager website.   School Dismissal Manager collects parent changes in daily dismissal plans for every student.  Please contact the office to receive login and password information.  All changes to dismissal must be submitted BEFORE 1:30 pm on the day of the change.

Carpool Procedures:


  • Cars should pull in at the main entrance
  • Students can only be received by a staff member between the placed cones
  • Staff members will open car doors or give a specific signal to indicate that a student can be released from the vehicle.
  • ·Students should only exit on the right side of the vehicle.

·            Thank you for helping us ensure the safety of our students.


  • ·Cars should pull in at the main entrance in two lanes.  The right side lane will exit to the west on 126th Street and the left side to turn east on 126th Street.
  • Staff members will release students to vehicles with proper identification
  • Cars are released by a staff member.

Carpool Tags

All cars coming through the car pool line need to have a tag (provided by MTE) displayed in their car.  In the event that a car comes through the line without a tag, the driver will be asked to present identification to the car pool supervisors.  All drivers in car pool must be listed on the Student Information sheet as someone whom we can release the child.  This is for the safety of your child.

Attendance-CCS Project ACES Program


Daily attendance at school is absolutely vital in ensuring your child’s academic success. Should your child have an illness that prevents them from coming to school, we ask that you notify the school each day prior to 8:30a.m. Please leave a message on our Voicemail line at 571-4073.

In the event that we are not notified of a child’s absence, we will attempt to contact parents or emergency contacts to verify absence and ensure the safety of the students. If we are unable to verify an SRO may be contacted to help ensure the whereabouts of our students.  Students must be in attendance at school by 11:30 am to be eligible for extracurricular activities that day or by 11:30 am on Friday to be eligible for Saturday participation. Exceptions to this would be pre-arranged absences or school-related functions.

Student Tardiness

Students who have not reported to their classroom by 8:10 am are considered tardy and must report to the office along with their parent. DO NOT drop your child off at the door. Your child must be escorted by a parent or guardian and signed in so that he /she is not reported as absent. A student who enters the classroom after the bell must submit a tardy slip to the teacher. The office personnel will help you in this regard. Habitual tardiness has a negative impact on the beginning of the day for your child as well as his/her classmates. Every effort should be made to assist children in reporting to the classroom in a timely manner.

Pre-Arranged Absences

We encourage parents to support the importance of school attendance by scheduling family vacations to coincide with school vacations. In the event that this cannot be done and students must miss days of school for family vacations, parents are asked to notify the office in writing one week prior to the vacation. This absence will NOT be classified as excused​. Homework will not be given prior to the absence, but will be kept for the child upon their return. The same number of days missed will be given to complete the activities that were missed due to the vacation.  Please contact the front office for a Pre-Arranged Absence form at least 2 weeks prior to absence. 

Project ACES

Students with Excessive Excused Absences:

Excused absences not included in the ACES Program are:

  • ·         Religious Holidays
  • ·         Death in the immediate family
  • ·         Court Appearances, Jury Duty
  • ·         Serving as a page for the State Legislature
  • ·         College Visitation - High School
  • ·         Driver License Examination - High School
  • ·         Immigration, passports

*The following guidelines will be followed at the administrator's professional discretion.

1.       When a student misses 7 excused/unexcused days of school, the parent, student, school administration, counselor/social worker and nurse will meet to discuss the student’s attendance at school.  In some cases, the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be handed to the parents. The meeting will attempt to discern what the issues are for the student missing school and devise a plan to assist the student in improving their attendance. Documentation of the meeting must be kept in the student file.

2.       When student misses 10 excused/unexcused days of school, a Letter of Incapacity and a physician's certificate Opens a New Window, which requires a doctor’s note for any further absences, will be mailed to parent by certified mail.

3.       When student misses 12 excused/unexcused days of school, the student and parent are referred to the ACES program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact the parents by mail and phone to inform the parent and child of the required meeting.

4.       At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.

5.       Any further absences will result in a meeting between the deputy prosecutor, school administration, Carmel school probation officer, parent and child.

6.       If students in grades 1-6 are still missing school, educational neglect charges may be filed.  If students in grades 7-12 are still missing school, truancy charges will be filed and a pick-up order will be issued.

Students with Unexcused Absences:

“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule.

1.       When a student misses 1 day of school due to refusal to attend, the parent, student, school administration and counselor will meet.  In some cases the School Resource Officer will attend the meeting.  At the meeting, an attendance letter will be handed to the parents.  The child will be assigned an In-School Suspension.

2.       Upon the 2nd day where a student refuses to attend, student and parent are referred to the ACES Program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact parents by mail and phone to inform the parent and child of the required meeting.

3.       At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.

4.       Upon the 3rd day of a student refusing to attend, they will be assigned to Out of School Suspension which will be served at Saturday School.

5.       When a student refuses to attend for 4 days, a truancy petition will be filed. In addition a pick up order will be issued for students in grades 7-12.

Discipline Policy

Discipline Procedures

“The School Board recognized the importance of safe guarding a student’s constitutional rights, particularly when subject to the Corporation’s disciplinary procedures.” (Policy 5611) A student who has committed a disciplinary infraction will be afforded due process in proportion to the disciplinary action taken by school officials.

Student Discipline Policy

Recognizing that the behavior of some students may be so disruptive that it interferes with school purposes or educational functions of the school corporation, school officials may find it necessary to remove a student from the school. In this event and in accordance with the provisions of IC 20-33-8 the following actions can be taken:

  • SUSPENSION FROM SCHOOL: A school principal (or designee) may suspend a student from school for a period of up to 10 school days.
  • EXPULSION: In accordance with the due process procedures defined in this policy a student may be expelled from school for a period of no longer than the remainder of the current semester plus the following semester, with the exception of a violation of rule 12 listed under the grounds for Suspension and Expulsion in this policy.

Grounds for Suspension or Expulsion

Grounds for suspension or expulsion are student misconduct or substantial disobedience. Examples of student misconduct or substantial disobedience include, but are not limited to:

  1. Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, harassment or other comparable conduct constituting an interference with school purposes or urging other students to engage in such contact. The following enumeration is only illustrative and limited to the type of conduct prohibited by this subdivision.
  • Continuously and intentionally making noise or acting in any manner so as to interfere seriously with the ability of any teacher or any of the other school personnel to conduct the education function under his supervision.
  • Setting fire to or damaging any school building or property.
  • Preventing or attempting to prevent by physical act or intimidation the convening or continued functioning of any school education function, or of any meeting or assembly on school property.

2. Causing or attempting to cause damage to property, stealing or attempting to steal property.

3. Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way as could reasonably cause physical injury to any person.

4. Threatening or intimidating any student for the purpose of, or with the intent of, obtaining money or anything of value from the student or for the purpose of, or with the intent of, preventing the student from participating in school or school activities.

5. Using any verbal, nonverbal, and/or physical contact which includes but is not limited to disability, ethnic, gender, racial, religious, and/or sexual harassment.

6. Knowingly possessing, handling, or transmitting a knife or any object that can reasonably be considered a weapon.

7. Knowingly possessing, using, transmitting, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, intoxicant of any kind or any substance represented to be the above. Use of a drug authorized by a medical prescription from a physician is not a violation of this subdivision.

8. Engaging in the unlawful selling of a controlled substance, a substance represented to be a controlled substance, or engaging in a criminal law violation that constitutes a danger to the other students or constitutes an interference with school purposes or an educational function.

9. Failing in a substantial number of instances to comply with directions of teachers or other school personnel during any period of time with the student is properly under their supervision, where the failure constitutes an interference with school purposes or an educational function.

10. Engaging in any activity forbidden by the laws of Indiana that constitutes an interference with school purposes or an educational function.

11. Violating or repeatedly violating any rules that are reasonably necessary in carrying our school purposes or an education function and are validly adopted in accordance with Indiana law, including, but not limited to:

  • Disobedience of administrative authority;
  • Falsely reporting a ‘911’ emergency will also be reported to the authorities for appropriate action;
  • Using abusive or profane language, verbal or written;
  • Personal electronic devices, including but not limited to cell phones, IPODS, IPADS, radios, MP-3 players, headphones, CD players, and laptop computers are not to be used during the school day and are to be kept in the student’s backpack (8:05-2:35) unless staff approval has been given. This includes lunch and recess. Students in violation may be subject to disciplinary action.
  • Knowingly using on school grounds during school hours an electronic recording device in a manner that is inappropriate or a situation not related to a school purpose or educational function.
  • Knowingly providing false information to school personnel.

12. Possession of a firearm

  • No student shall possess, handle or transmit any firearm on school property.
  • The following devices are considered to be a firearm as defined in Section 921 of Title 18 of the United States Code:
  1. The frame or receiver of any weapon described above
  2. Any firearm muffler or firearm silencer
  3. Any destructive device which is an explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant      charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or any similar device.
  4. Any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter.
  5.  Any combination of parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled.
  • The penalty for procession of a firearm: 10 days suspension and expulsion from school for one calendar year.  The length of the expulsion may be reduced by the superintendent if the circumstances warrant such reduction.
  • The superintendent shall notify the county prosecuting attorney’s office when a student is expelled under this rule.

The grounds for suspension or expulsion listed above apply when a student is:

  • On school grounds before, during and after school hours and at any other time with the school is being used by a school group.
  • Off school grounds at a school activity, function or event, or
  • Traveling to or from school or a school activity, function or event.

Mohawk Trails Turtle Power Expectations

Mohawk Trails students and staff participate in a school-wide positive behavior program that reinforces actions which show good character. Students are taught the expected behaviors through direct instruction and modeling.  Staff members give turtle tickets to students who are caught displaying proper behavior and these tickets are used in classroom and school wide incentive programs.   

Student Anti Hazing, Bullying, & Criminal Gang Policy


Anti-Hazing Policy

The School Board believes that hazing activities of any type are inconsistent with the educational process and prohibits all such activities at any time in school facilities, on school property, and at any Corporation-sponsored event,

Hazing shall be defined for purposes of this policy as performing any act or coercing another, including the victim, to perform any act of initiation into any class, group, or organization that causes or creates a risk of causing mental, emotional, or physical harm. Permission, consent, or assumption of risk by an individual subjected to hazing shall not lessen the prohibitions contained in this policy. I.C.35-42-2-2

Bullying Policy

Bullying is prohibited by Carmel Clay Schools.  Students who commit any acts of bullying are subject to discipline including but not limited to suspension, expulsion, arrest, and/or prosecution.

1.         Bullying committed by students toward other students is strictly prohibited. Engaging in bullying conduct described in this rule by use of data or computer software that is accessed through any computer, any computer system, or any computer network is also prohibited.

2.         For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner including electronically or digitally, physical acts committed, aggression, or any other similar behaviors that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an objectively hostile school environment that:

-    places the targeted student in reasonable fear of harm to the targeted student’s person or property;

-    has a substantially detrimental effect on the targeted student’s physical or mental health;

-    has the effect of substantially interfering with the targeted student’s academic performance; or

-    has the effect of substantially interfering with the targeted student’s ability to participate in or benefit from the services, activities, and privileges provided by the school.

3.         This rule may be applied regardless of the physical location of the bullying behavior when a student committing bullying behavior and the targeted student attend a school within the school corporation and disciplinary action is reasonably necessary to avoid substantial interference with school discipline or prevent an unreasonable threat to the rights of other students to a safe and peaceful learning environment.

4.         Any student or parent who has knowledge of conduct in violation of this rule or any student who feels he/she has been bullied in violation of this rule should immediately report the conduct to the principal who has responsibility for all investigations of student misconduct including bullying. A student or parent may also report the conduct to a teacher or counselor who will be responsible for notifying the principal.  This report may be made anonymously.

5.         The principal and/or assistant principal shall investigate immediately all reports of bullying made pursuant to the provisions of this rule. Such investigation must include any action or appropriate responses that may be taken immediately to address the bullying conduct wherever it takes place. The parents of the bully and the targeted student(s) shall be notified on a regular, periodic basis of the progress and the findings of the investigation and of any remedial action that has been taken.

6.         The principal and/or assistant principal will be responsible for working with the school counselors and other community resources to provide information and/or follow-up services to support the targeted student and to educate the student engaging in bullying behavior on the effects of bullying and the prevention of bullying. In addition, the school administrator and school counselors will be responsible for determining if the bullying behavior is a violation of law required to be reported to law enforcement under Indiana law based upon their reasonable belief. Such determination should be made as soon as possible and once this determination is made, the report should be made immediately to law enforcement.

7.         False reporting of bullying conduct as defined in this rule by a student shall be considered a violation of this rule and will result in any appropriate disciplinary action or sanctions if the investigation of the report finds it to be false.

8.         A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or sanction, including suspension and/or expulsion.

9.         Failure by a school employee who has a responsibility to report bullying or investigate bullying or any other duty under this rule to carry out such responsibility or duty will be subject to appropriate disciplinary action, up to and including dismissal from employment with the school corporation.

10.   Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the bullying.

11.   Educational outreach and training will be provided to school personnel, parents, and students concerning the identification, prevention, and intervention in bullying.

12.   All schools in the corporation are encouraged to engage students, staff and parents in meaningful discussions about the negative aspects of bullying. The parent involvement may be through parent organizations already in place in each school.

13.    The superintendent or designee will be responsible for developing detailed administrative procedures consistent with the Indiana Department of Education guidelines for the implementation of the provisions of this rule.

LEGAL REFERENCE:  I.C. 20-33-8-0.2

                                        I.C. 20-33-8-13.5


·         We will not bully others.

·         If we know that somebody is being bullied, we will immediately tell an adult.

·         We will include students who are being left out.

·         We will help students who are bullied.

Criminal Gang Policy

Prohibited Conduct

Carmel Clay Schools prohibits criminal gang or criminal organization activity and similar destructive or illegal group behavior on school property, or school buses, or at school-sponsored functions.

Carmel Clay Schools prohibits reprisal or retaliation against individuals who report criminal gang or criminal organization activity and similar destructive or illegal group behavior or who are victims, witnesses, bystanders, or others with reliable information about criminal gang or criminal organization activity and similar destructive or illegal group behavior.


Per IC 35-45-9-1,"Criminal gang/organization" means a formal or informal group with at least three (3) members that specifically either:

1.       Promotes, sponsors, or assists in; or participates in; or

2.       requires as a condition of membership or continued membership; the commission of a felony or an act that would be a felony if committed by an adult or the offense of battery (IC 35-42-2-1).

Organization or “Gang Activity” means a student who knowingly or intentionally actively participates in a criminal gang or organization, or knowingly or intentionally solicits, recruits, entices, or intimidates another individual to join a criminal gang or organization.

A school employee shall report any incidence of suspected criminal organization activity, criminal organization intimidation, or criminal organization recruitment to the principal and the school safety specialist. The principal and the school safety specialist may take appropriate action to maintain a safe and secure school environment, including providing appropriate intervention services.

Building Use Guidelines


  • Anyone requesting use of building must fill out an Application for Use of School Property. (forms may be obtained in the office.)
  • Custodians are responsible for security of the building after school hours, evenings, and weekends.
  • Parents are responsible for supervision of children and adherence to school rules.
  • Parents are to report to custodians any observations regarding the safety of others or the need for supervision of children.
  • Please use the west entrance for activities that begin after 3:30pm. All other doors will be locked.
  • No outside door is to be propped open due to safety and climate control reasons. All doors will provide an exit in case of an emergency.
  • Restrooms and drinking fountains are located inside the gymnasium off the east wall.
  • All participants should remain in their designated area. Children in the hallways must have adult supervision.
  • No ball playing/bouncing in the hallways.
  • Any damage to the building should be reported to the principal the next day.
  • Tables in the auditorium are not to be moved or disturbed.
  • Children must be supervised and are not allowed on the stage steps or stage area for safety reason.
  • Be particularly careful around the projector mounted from the ceiling, and the sound system.
  • The furniture in the adult dining room is for staff only and not to be used by students.
  • Only water-soluble paint can be used for craft projects and rinsed in sink areas. If you are unsure if the paint is soluble, please check with building custodian before using.
  • Latex balloons and craft foam containing latex are not permitted in the building for any before, during, or after school activity. This is to ensure the health of individuals with a latex allergy.  
  • If your group must cancel and will not be using our facility, please notify the custodians so they will not set up for your group on that date.

Bus Conduct

The bus conduct and safety rules are designed to promote safety on the bus at all times.  The safety of all students is our top priority. Therefore, each student is expected to cooperate fully by always obeying the rules.

The authority of the bus driver will be recognized and supported by all for everyone’s safety.  The noise level on the bus must be low so the driver can communicate with students, and be able to hear traffic sounds such as sirens.  Students must quickly respond to the directions of the bus driver.

Riding the school bus is a privilege.  Therefore, it is very important for parents to review the bus rules with their children.  Respectful, quiet, appropriate behavior is expected at all times. Rude, disrespectful, and/or dangerous behavior by any child may result in a suspension of transportation privileges.  It then becomes the responsibility of the parent to provide transportation to and from school.

Buses are not to be used to transport additional students for after– school social activities.  Students are not permitted to ride any bus other than the one assigned unless prior approval is arranged through the classroom teacher or administration.   Permission from the parent needs to be sent to school in writing. 

All changes in bus arrangements and all problems and concerns about routes/bus stops/drivers should be brought to the attention of the Carmel Clay Transportation through the “Transportation Concern” form located in your Powerschool Parent Portal.  Individual schools do not have the authority to make changes or to deal with transportation route difficulties.

Cafeteria Behavior Rules & Food Service


Carmel Clay Schools use a computerized method of collecting funds, tracking meals, and ala carte items in the school cafeteria. Student meal transactions are recorded using their student identification number or school photo.

The USDA school lunch and breakfast program is offered to all students. School lunches consist of an entrée, 1-2 servings of vegetables, 1 serving of fruit, and an 8oz milk. Limited ala carte items are also available for an additional cost. Parents are highly encouraged to create an EZSchoolPay account to deposit funds into their child’s meal account (, however checks made payable to Carmel Clay Food Services and cash are also permitted. If paying by check, please include your child’s name on the memo line of the check. The cost of lunch is $2.45, breakfast is $1.35, milk sold individually is $0.60, and a visitor lunch is $3.40.

Students may also bring a packed meal from home to be eaten in the cafeteria. In an effort to help protect students with food allergies, restaurant carry-in meals are not allowed in the cafeteria during lunch. The cafeteria is supervised by school staff and rules are expected to be followed.  When finished eating, students are asked to carry their trays to the dishroom, discarding all food, paper and milk cartons and placing the recyclable plastic items and beverage cans in the proper containers for recycling.

If you have any questions concerning your child’s meal account (setting limits, restrictions, allergies), please contact the school’s cafeteria manager.  You can also review transaction history in your child’s EZSchoolPay account.

Unpaid Meal Charges Policy

If a student does not have money in their meal account, they are permitted to charge a minimum of three days (breakfast and lunch courtesy meals). After three meals are charged, Carmel Clay Schools will reach out to the household regarding the negative balance. It is a parent’s responsibility to see that their child has a lunch brought from home or money in their account.

Cafeteria Behavior Expectations

To ensure a pleasant dining experience for all students, appropriate behavior is expected at all times. Students are reminded to:

  • Speak in a quiet, conversational tone to those seated at your table.
  • Remain seated at all times unless given permission to get up by an adult
  •  Leave the dining area as clean as possible by disposing of all trash in the appropriate container (remember to pick up all of your trash.)
  • Eat only his/her meal. No sharing or trading of food allowed.
  • Follow the directions of the lunch attendants at all times.

 Free & Reduced Lunch Eligibility Criteria

An Account balance cannot be shared by different children in the same household. Money in student’s meal account may be used for complete meals and ala carte sales. Money left in an account at the end of the school year will be available for the student’s use in the next school year. Students who qualify for free or reduced price meals may pay using the same options. Applications are available at your school office or online at

Carmel Clay Parks & Recreation Program (ESE)

CARMEL PARKS AND RECREATION (Extended School Enrichment/ESE)

A before and after school care program is available for students in our building. This is not a school-sponsored program; rather it is run through a governing board and funded through the Carmel Parks Department. There are fees required, but reduced fees are available for those students on free or reduced lunch/textbook programs. The morning program runs from 7:00-8:05a.m. Afternoon is from 2:35-6:00 p.m. For more information, please contact the Carmel Parks at: or telephone (317) 571-2467.

Emergency Cancellation of School


In case of severe weather, schools in the Carmel Clay School District may only be cancelled by order of the superintendent or designee. Students and families will be notified of a school delay or closing through the school messenger phone system. All contact information in the student data base should be up to date at all times. Please be certain your family has a plan for such early dismissal. This situation should be discussed with your child at the beginning of the school year and repeated periodically.  


Students will report at 10:05 am rather than 8:05 am. It is the responsibility of the parent to ensure their child arrives at the appropriate time.  Phone calls will be made via School Messenger to alert families of any changes.  This information will also be found on the district website, social media and local news stations.

Field Trips

Parents will be notified in writing and asked to give their written permission for their child to attend a field trip prior to each field trip. It is critical that this permission be received for each field trip the child attends. Please note that without the appropriate parent permission, students will not be permitted to participate on the field trip.  A full criminal history check must be obtained prior to chaperoning a field trip. You can obtain volunteer information in your Power School Parent Portal under Resources.

FERPA/Records/Directory Information


Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. There rights are:

1.       The right to inspect and review the student's education records within forty-five (45) days after Carmel Clay Schools receives a written request;

2.       The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student will be so notified and provided the opportunity for a hearing. Additional information concerning the hearing will be provided when notified of the opportunity for a hearing;

3.       The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent; and

4.       The right to file a complaint with the United States Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.

FERPA permits the disclosure of education records, without consent of the parent or eligible student under certain circumstances. One of those circumstances is to other school officials, including teachers, within Carmel Clay Schools whom the school has determined to have legitimate educational interests. For purposes of FERPA, “school official” includes: teachers, professors, instructors, administrators, health staff, counselors, attorneys, clerical staff, trustees, school board members, members of committees and disciplinary boards, contractors, including online service providers, volunteers, or another party to whom the school has outsourced institutional services or functions. 

Additionally, for purposes of FERPA, “legitimate educational interest” means direct or delegated responsibility for helping the student achieve one (1) or more of the educational goals of the Corporation or if the record is necessary in order for the school official to perform an administrative, supervisory or instructional task or to perform a service or benefit for the student or the student’s family.

Directory Information

Carmel Clay Schools designates the following items as Directory Information: a student's name; address; telephone number; date and place of birth; photograph; dates of attendance; or any other information which would not generally be considered harmful or an invasion of privacy, if disclosed. The corporation may disclose directory information to any individual, other than a for profit organization, even without a parent’s prior written consent.  Parents and eligible students may refuse to allow the Corporation to disclose any or all of such "directory information" upon written notification to the Corporation within twenty (20) business days after receipt of this Student Handbook.

Lost and Found

All items (except for small or personal items of value) found but not claimed by students, will be placed in the lost and found. If your child is missing an item, please refer them to the lost and found area. Items that are not claimed will be donated to a charity in December and May.

Health Information



Injuries should be taken care of before the child is allowed to return to school. Any medication information that should be forwarded to the school nurse should be done as soon as possible. If a child becomes sick or injured during the school day, parents will be notified immediately. It then becomes the parent’s responsibility to pick up the child as soon as possible. A child with a contagious illness or fever should not be sent to school. According to the health policies of Carmel Clay schools, any student whose temperature is above 100 degrees F will be sent home from school.  Student may be also be sent home when his/her temperature is below 100 F should other symptoms warrant it.

Any student with a fever should be kept home until the student has been fever free for 24 hours without medication (temperature below 100F). Students should not return to school after being treated for pink eye or strep infections until they have been on medications and fever free for a full 24 hours


Indiana law requires that students in all grades are required to meet the minimum immunization requirements. The immunization record must include the student’s name and date of birth, the vaccine given and date (month/day/year) of each immunization. Below lists the Indiana school requirements of vaccines with number of doses students must have before attending class. The required and recommended school immunizations are as follows:

Immunization Requirements

*Number next to vaccine denotes the number of cumulative doses needed.

Varicella: Physician documentation of disease history, including month and year, is proof of immunity for children entering preschool through 11th grade. Parent report of disease history is acceptable for grade 12.


Injuries should be taken care of before the child is allowed to return to school. If a child becomes sick or injured during the school day, parents will be notified immediately. It then becomes the parent’s responsibility to pick up the child as soon as possible.

A child with a contagious illness or fever should not be sent to school.  Any student with a fever should be kept home until the student has been fever free for 24 hours without medication (temperature below 1000 F). Any student whose temperature is above 1000 F will be sent home from school. All other student illness, including vomiting and diarrhea, will be evaluated on a case by case basis. Health- related school dismissals will be done at the discretion of the school nurse. Students cannot be pre- arranged to go home for illness; they must come to the health center to contact a parent. Students will not be allowed to leave school property unless a parent or authorized designee is notified and gives consent.  Students may return to school:

·         strep infections – after antibiotics and temperature below 100 degrees for 24 hours

·         pink eye – after prescribed medication for 24 hours and improved condition

·         skin lesions – it is mandatory that any student that has an open wound keep it covered during the school day and during athletic events

·         ringworm – only if the lesion is covered and verification of anti-fungal treatment is given

·         scabies – the next day after treatment

·         vomiting and/or diarrhea – will be handled on a case by case basis after consultation with the school nurse

Head Lice

Parents have prime responsibility of assisting in the prevention and management of head lice cases through regular checks of their children’s hair and starting immediate treatment when head lice are detected.

While head lice are a nuisance, they do not spread disease and are not a health issue. Should a case of head lice be brought to the school’s attention, the school nurse will maintain confidentiality at school, verify presence of an active infestation, and bring it to attention of the student’s parent. Parents, students and school staff will be educated about head lice identification, treatment and prevention.

If at all possible, students should not be excluded from school for having head lice as the management of head lice should not disrupt the educational process of the child. The need to exclude students from school will be determined on a case by case basis.

This policy is supported by the American Academy of Pediatrics, the National Association of School Nurses, and the Hamilton County Health Department.

Emergency Information

In order to facilitate reaching the parents of sick children, please remember to update emergency information on the CCS Powerschool Parent Portal with any change in home, work and cell phone numbers. Please also supply names and phone numbers of friends and/or relatives who can be called if parents are not available.

Parents who are going to be out of town should send a note to the school with information regarding who will be responsible for their children in the parents’ absence.

Use of Medications

In consideration of student health and welfare, all medication required during school hours, except those subject to IC 20-33-8-13 (student possession and self-administration), will be administered by the nurse or designated, trained staff under the following conditions:

1.       Transportation of Medication: ALL medication, both prescription and non-prescription, must be transported to and from the school nurse’s office by a parent or guardian. Students are not permitted to have any medication or drug in their possession.

2.       Storage of Medications: ALL medication, prescription or non-prescription, must be stored in their original containers labeled with the student’s name and expiration date. All medications, with the exception of emergency medications, must be stored in a locked cabinet or drawer. Emergency medications should be stored in a secure area inaccessible to children. The emergency medication must be unlocked and immediately available to school personnel at all time when students are present.

3.       Prescription Medication: Prescription medication must have a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, OR prescription (label affixed on container) including name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication.

4.       Non-Prescription Medication: Non-prescription medication must be accompanied by a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, including directions for administration. Directions should include name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication. Please write your student’s name on non- prescription containers.

5.       Parent Consent to give Medication: Carmel Clay Schools requires a parent/guardian signature giving consent for the school to administer any medication. The consent of the parent/guardian shall be valid only for the period specified on the consent form and in no case longer than the current school year or program year. For daily medication, it is the student’s responsibility to come to the health center to receive the medication at the designated time. If it becomes necessary to give a student medication that is not kept at school, a parent or legal guardian may come to the school and administer the medication.

6.       Student possession and self-administration: In accordance with Indiana statute, students are not permitted to self-carry or administer any medication, with the exception of students with acute or chronic medical conditions that require emergency medications (i.e. Epi-pen, inhaler, insulin, Glucagon). An annual health plan with both parent and physician signatures must be received stating the nature of the medical condition and that the student has been instructed how to self-administer the medication.

7.       Analgesics: The school nurse will administer analgesics (generic Tylenol or Advil) as needed, if parent consent is on file. At the elementary level (K thru 5), a parent/guardian will be notified when analgesics are given.

8.       Benadryl:  The school nurse will administer Benadryl, as needed, for life-threatening allergies.   A parent/guardian will be notified when Benadryl is given.

9.       Products unapproved by the FDA: Carmel Clay Schools does not honor any requests to administer any products not approved by the FDA, including but not limited to herbs, homeopathic medicines, vitamins, cultural treatments, salves, and nutritional supplements.

10.   Administration of Low Hemp THC Extract, including CBD oil, by School Personnel: Carmel Clay School Personnel will administer a low THC hemp extract substance, including CBD oil, if at a minimum, all of the following criteria are met:

·         The parent has provided the school with written permission to administer this product to his/her child and has verified that the product was acquired from a retailer that meets the requirements listed in SEA 52;

·         Product has come in original packaging and is unopened;

·         Student’s healthcare provider has provided the school with a prescription to administer the substance which includes the dose, route and time of administration; and

·         Product has been approved by: (1) the federal Food and Drug Administration or the federal Drug Enforcement Agency as a prescription or over the counter drug: or (2) meets the packaging requirements of SEA 52.

11.   Emergency Stock Medication: Carmel Clay Schools may store emergency stock medication, as permitted by Indiana statute, to be administered in emergency situations.

12.   Medication Documentation: All medication administration will be documented and kept on file in the health center.

13.   Medication Termination: If medication needs to be terminated, the parent/guardian will provide written notification to the school indicating the date medication consent is withdrawn.

14.   Medication Disposal: At the close of the school year, ALL medications must be picked up by the student’s parent or designated adult. Medications left in the health center will be destroyed.

Meningococcal Disease

Indiana law requires each year that parents/guardians be informed “about meningococcal disease and its vaccine” (IC 20-30-5-18). Meningococcal disease is a dangerous disease that can strike children and youth. The disease can progress rapidly and within hours of the first symptoms, may result in death or permanent disability including loss of hearing, brain damage, and limb amputations. Symptoms of meningococcal disease often resemble the flu and can include a fever, headache, nausea, and stiff neck, making the disease difficult to diagnose. The bacteria that causes meningococcal diseases are transmitted through air droplets and by direct contact with an infected person. Fortunately, there is an immunization available and the U.S. Centers for Disease Control and Prevention recommends routine meningococcal immunizations at 11 to 12 years old. For teenagers, immunization is recommended at high school entry and incoming college freshman. Please talk with your child’s health care provider about meningococcal disease and vaccination.

Classroom Celebrations and Student Birthdays

Student birthdays are announced daily and a birthday book is given to the child by the office. Classroom parties are only those scheduled by the teacher or PTO. Individual birthday parties with treats are not permitted due to food allergies and our wellness initiative. To prevent hurt feelings and the sense of exclusion, students are not to bring party invitations to school to distribute. Flowers, balloons, gifts, and candy may not be delivered to students at school.

Personal Electronic Devices, Cell Phones and Distracting/Hazardous Items

Personal electronic devices and distracting/hazardous items including but not limited to cell phones, beepers, pagers,  IPODS, IPADS, radios, stereos, MP-3 players, headphones, CD players, tape players, Gameboys, DVD players, electronic books/games, skateboards, toys, and laptop computers are not to be used during the school day or school functions and are to be kept in the student’s backpack (8:05 — 2:35) unless staff approval has been given. This includes lunch and recess. Students may not use their personal device to call or text during the school day unless approved by staff. Students in violation may be subject to disciplinary action.

Report Cards

Communication between school and family is an essential key to ensuring student success. Report cards are distributed every nine weeks (grade 1-5), or each semester (Kindergarten). More frequent communication can be initiated by either the parents or the teacher if specific concerns arise. Please first speak with your child’s teacher if an issue or concern arises.

Smoke-Free & Drug-Free Environment

The Carmel Clay School Board has designated all school buildings and campuses as smoke and drug free environments.  This policy applies at all hours of every day.

Support Programs

In addition to the diversified programs of the regular classroom, our schools offer a variety of support programs.  Among these are programs that address:

  • Learning disabilities;

  • Speech and hearing difficulties;

  • Emotional disabilities;

  • Occupational and physical therapy needs;

  • A Challenge program for academically gifted children;

  • An elementary counselor/MSW for individual, group, and parent support;

  • Staffing and referral procedures for specialized testing; and

  • ENL (English as a Second Language) services

  • Title 1 services

  • Carmel Clay Parks Department: before and after school programs

If you or your child has a need for a support program, please call the principal, assistant principal, counselor, or classroom teacher for more information.

Telephone Policy

Students are permitted to use school phones when necessary. A student using the phone must have permission from his or her teacher. No calls should be made to ask if one student can go home with another student. These arrangements should be made at home before coming to school.

Please limit the number of calls made to school requesting messages be given to students unless an emergency



Adults are needed as school volunteers to help Mohawk Trails offer the best programs and opportunities to our students. We are very proud of our volunteer organization and encourage your participation. Check with the office, our PTO, or your child’s teacher to find the best volunteer fit for you. A full background check is required by Carmel Clay Schools for any individual working with a student without the supervision of a classroom teacher, and also for all field trips. Information and application forms are available in the PowerSchool Parent Portal under Resources. These reports are valid for five years.  In addition to the background check, there is an Anti-Bullying video that must be viewed prior to volunteering.

There are times when visits are not encouraged (testing, special programs, etc.).  Furthermore, uninterrupted instructional time in the classrooms is always a high priority.  Visits by relatives, particularly young children, are discouraged except on special occasions and must be cleared through the office. Prior to your visit, please make the appropriate arrangements with your child’s teacher.


Please understand that visiting with your child while at recess is not allowed. 

School Gate Guardian

All Carmel Clay Schools utilize a visitor check in system to provide the best possible security for our students and staff. All visitors are required to report to the main office to scan their driver’s license or state identification card and will be issued a badge to wear. Any visitor in the building without a visitor’s badge will be redirected to the office. When you leave the school, you must check out with the office. The increased level of security will allow the school to better track visitors and help increase the safety and security of our students and staff. As always, safety is a top priority at Carmel Clay Schools. The community and parents are welcome to visit us providing the visit does not impede the education process. We ask that you schedule your visits through either the main office or a staff member and limit your visit to one hour or less. Please understand that visiting with your child while at recess is not allowed. We request that parents contact the office to arrange for a non-family visitor to the school or classroom at least 24 hours prior to the visit. Observations require administrative approval.

Technology Use Policy

 A required e-signature on Responsible Use Policy (RUP) by legal guardians is required for every student. Due to recent E-Rate regulations (Children’s Internet Protection Act), CCS updated their Responsible Use Policy. Legal guardians MUST now electronically sign the Responsible Use form BEFORE a student can access the internet and district network resources from school. Processing of e-signatures takes 24 hours – so don’t wait.  To e-sign the RUP document, please log in to your Powerschool Parent Portal.

Any misuse of technology in school will result in suspension of privileges and possible disciplinary action. Misuse shall include, but not be limited to, the following:

  • Intentional violations of copyright law;
  • Intentionally seeking information on, obtaining copies of, or modifying files, other data, or passwords belonging to other users;
  • Misrepresenting other users;
  • Disrupting the operation of technology through abuse of hardware or software, including the intentional introduction of software viruses;
  • Malicious use of technology through hate mail, harassment, profanity, vulgar statements, or discriminatory remarks.
  • Knowingly using on school grounds during school hours an electronic recording device in a manner that is inappropriate or a situation not related to a school purpose or educational function.

Valuables, Money, and Excluded Items

In the best interest of students, we request that valuable items not be brought to school. All clothing items, such as coats, should be clearly marked with your child’s name. There will be few reasons other than lunch for your child to spend money at school. It would wise for students to bring to school only the amount of money needed for each day. Do not have your child bring large bills for use at the bookstore. We do not retain any money at the school from day to day and cannot accommodate large bills.

Items that could endanger the safety of students (such as knives or other tools) are never permitted at school. If a dangerous item is brought to school, students will be asked by the administration to the leave the item in the office and then to take it home at the end of the day or in some cases, a parent may be asked to come and pick up the item.

Withdrawal or Transfer Students

Parents who will be withdrawing their child from school should notify the school office a month ahead if possible, of the actual transfer so that appropriate forms, library obligations, and textbook arrangements can be completed before actual withdrawal. School records will forwarded to the new school upon their request.

AHERA Notification & Pesticides & Indoor Air Quality (IAQ)


Per the AHERA Asbestos-containing Materials in Schools Rule, the purpose of this notification is to make you aware of the presence and condition of asbestos-containing materials located in your school.

There are no asbestos containing materials present in your school. The AHERA Management Plan is available for review during regular business hours in the school office and in the office of the Facilities and Transportation Department. The local education agency (Carmel Clay Schools) is required by AHERA rules to designate a person to ensure the requirements of AHERA are properly implemented. The designated person for Carmel Clay Schools is Rollin E. Farrand, Jr. Director of Facilities and Transportation.


Carmel Clay Schools is committed to providing a safe environment. While pesticides protect children from pests that may be found in the school and its surrounding grounds, under some circumstances they may pose a hazard to children.  Therefore, pest control practices may involve a variety of chemical and non-chemical methods that are designed to control pests effectively while minimizing potential pesticide exposure.  For information regarding pest control, please contact the main office, and the name and phone number of a specific contact person will be provided.  Carmel Clay Schools will provide notice of planned pesticide applications to parents who have requested advanced notice during the student registration process. Unless an emergency is declared, Carmel Clay Schools will give notice at least forty eight (48) hours prior to the date and time the pesticide application is to occur. The notice will include the date and time of the pesticide application, the general area where the pesticide is to be applied and the telephone number to contact for more information.  In case of emergency pesticide applications, because of immediate threat to the public health, the school shall give written notice as soon as possible.


Carmel Clay Schools recognizes its responsibility relative to student, employee, and visitor health and safety, and the need for development of a comprehensive program designed to provide a healthy, safe, and secure environment on Corporation property and at Corporation-sponsored activities. Carmel Clay Schools’ administrator designated to monitor, facilitate, and answer questions pertaining to these indoor environmental quality procedures is the Director of Facilities and Transportation;  317-815-3962.