Elementary Handbook

Carmel Clay School has adopted a nine week grading period for grades first through fifth.  Report cards for students in all grades will be sent home via school messenger. Kindergarten students are on a semester grading period and their report cards will be sent via school messenger as well.


Communication between parents and teachers is vitally important! The Orchard Park staff is made up of dedicated professionals who care about your children and wish to provide the best educational experiences for them.   Please note that a teacher’s responsibilities do not allow him/her time during the instructional day to hold impromptu or unscheduled conferences with parents; however, if you would like to schedule a conference with your child’s teacher, write a note or call him/her before or after school hours.


School Hours

Regular school hours are 8:05 — 2:35 p.m. daily with a tardy bell at 8:10 am.  Students riding the bus will not be marked tardy should the bus be delayed.  Students who are eating breakfast at the school will be released from the buses at 8:00 a.m. to go to the cafeteria.  All other students will be released from buses at approximately 8:05 a.m.

The earliest arrival time for students not riding the bus, is 8:00 a.m. unless the student is attending breakfast.  Only student’s eating breakfast in the school cafeteria, may enter at 7:50 a.m. If your child needs to arrive prior to this time, he/she must be enrolled in the Carmel Parks & Recreation Program. We do not have the personnel for student supervision prior to the established time. 

For student safety, all exterior doors will be locked daily. 

Directory Information

Carmel Clay Schools designates the following items as Directory Information: a student's name; address; telephone number; date and place of birth; photograph; major field of study; participation in officially recognized activities and sports; height and weight, if a member of an athletic team; dates of attendance; date of graduation; awards received; or any other information which would not generally be considered harmful or an invasion of privacy, if disclosed. The corporation may disclose directory information to any individual, other than a for profit organization, even without a parent’s prior written consent.

Parents and eligible students may refuse to allow the Corporation to disclose any or all of such "directory information" upon written notification to the Corporation within twenty (20) business days after receipt of this Student Handbook.

School Gate Guardian

All individuals visiting Carmel Clay Schools must be buzzed in using the doorbell system at the main entrance and report to the main office.  Please be prepared to state who you are visiting and the reason prior to entering the school.  Carmel Clay Schools utilize a visitor check in system to provide the best possible security for our students and staff.  Once you have been admitted, please report directly to the main office.  All visitors are required to scan their driver’s license or state identification card once they enter the school.  This increased level of security will allow the school to better track visitors and help increase the safety and security of our students and staff. 

As you enter the school, please report to the main office where they will scan your identification card and you will be issued a badge to wear.  When you leave the school, you will return your badge to the office, and the office staff will scan your time out with that badge.  Any visitor in the building without a visitor’s badge will be redirected to the office.  As always, safety is a top priority at Carmel Clay Schools.  Thank you for your continued support as we continuously work to improve our educational institutions. 

Building Visits

The community and parents are welcome to visit us providing the visit does not impede the educational process.  We ask that you schedule your visits through either the main office or a staff member.  In addition, we ask that you adhere to our policy of identifying yourself as a visitor in the building by checking in and wearing an identification badge.

We request that parents contact the office to arrange for any non-family visitor to the school or classroom to observe your child at least 24 hours prior to the visit/observation.  Observations by outside agencies are limited to a one time visit, unless approved by the building administration.   

All individuals visiting elementary schools must enter through the main entrance by ringing the doorbell.  Please be prepared to give the reason for your visit and who you are visiting.  Once you have been buzzed in, you will report to the main office.  All visitors will need to identify themselves with a driver’s license or state ID card, check into the building utilizing the School Gate Guardian system and obtain a visitor’s badge that should be worn while in the building. Any visitor in the building without a visitor’s badge will be redirected to the office.  These procedures are in place to ensure the safety of all students, and your cooperation is greatly appreciated.

There are times when visits are not encouraged (testing, special programs, etc.).  Furthermore, uninterrupted instructional time in the classrooms is always a high priority.  Visits by relatives, particularly young children, are discouraged except on special occasions and must be cleared through the office.  Prior to your visit, please make the appropriate arrangements with your child’s teacher.  Please understand that visiting with your child while at recess is not allowedPlease limit your stay to one hour or less per classroom visit.

Student Attendance

Daily attendance at school is absolutely vital in ensuring your child’s academic success.  Should your child have an illness that prevents them from coming to school, we ask that you notify the school each day prior to 8:30 AM.  Please leave a message on our school’s attendance line by calling 317-571-4039.  In the event that we are not notified of a child’s absence, we will attempt to contact parents or emergency contacts to verify absence and ensure the safety of the students.

Students must be in attendance at school by 11:30 a.m. to be eligible for extracurricular activities that day or by 11:30 a.m. on Friday to be eligible for Saturday participation. Exceptions to this would be pre-arranged absences or school-related functions.

School personnel will make a home visit if the school is unable to verify the student’s whereabouts via phone calls to the parents and/or emergency contacts.

Student Tardiness

Students who have not reported to their classroom by 8:10 a.m. are considered tardy and must report to the office along with their parent.  DO NOT drop your child off at the door.  Your child must be escorted by a parent or guardian and signed in so that he is not reported as absent.  A student who enters the classroom after the bell must submit a tardy slip to the teacher.  The office personnel will help you in this regard.  Habitual tardiness has a negative impact on the beginning of the day for your child as well as their classmates.  Every effort should be made to assist children in reporting to the classroom in a timely manner.

Family Educational Rights and Privacy Act

   The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. There rights are:

1.      The right to inspect and review the student's education records within forty-five (45) days after Carmel            Clay Schools receives a written request;

2.      The right to request the amendment of the student’s education records that the parent or eligible                  student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights                under FERPA. If the school decides not to amend the record, the parent or eligible student will be so              notified and provided the opportunity for a hearing. Additional information concerning the hearing will            be provided when notified of the opportunity for a hearing;

3.      The right to provide written consent before the school discloses personally identifiable information (PII) f          from the student's education records, except to the extent that FERPA authorizes disclosure without                consent; and

4.      The right to file a complaint with the United States Department of Education concerning alleged failures          by the school to comply with the requirements of FERPA.

FERPA permits the disclosure of education records, without consent of the parent or eligible student under certain circumstances. One of those circumstances is to other school officials, including teachers, within Carmel Clay Schools whom the school has determined to have legitimate educational interests. For purposes of FERPA, “school official” includes: teachers, professors, instructors, administrators, health staff, counselors, attorneys, clerical staff, trustees, school board members, members of committees and disciplinary boards, contractors, including online service providers, volunteers, or another party to whom the school has outsourced institutional services or functions. 

Additionally for purposes of FERPA, “legitimate educational interest” means direct or delegated responsibility for helping the student achieve one (1) or more of the educational goals of the Corporation or if the record is necessary in order for the school official to perform an administrative, supervisory or instructional task or to perform a service or benefit for the student or the student’s family.

Carmel Clay Schools Attendance Program

The goal of Project ACES is to ensure that every child attends school as required by Indiana Law so that each child will receive the necessary guidance and knowledge to become a productive member of the community.

Project ACES

Students with Excessive Excused Absences:

Excused absences not included in the ACES Program are:

Religious Holidays

Death in the immediate family

Court Appearances, Jury Duty

Serving as a page for the State Legislature

College Visitation - High School

Driver License Examination - High School

Immigration, passports

* The following guidelines will be followed at the administrator's professional discretion.

1.      When a student misses 7 excused/unexcused days of school, the parent, student, school administration,            counselor/social worker and nurse will meet to discuss the students’ attendance at school.  In some                cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be            handed to the parents. The meeting will attempt to discern what the issues are for the student missing            school and devise a plan to assist the student in improving their attendance. Documentation of the                meeting must be kept in the student file.

2.      When student misses 10 excused/unexcused days of school, a Letter of Incapacity and a physician's                certificate Opens a New Window. which requires a doctor’s note for any further absences, will be mailed          to parent by certified mail.

3.      When student misses 12 excused/unexcused days of school, the student and parent are referred to the          ACES program.  The school administration will fill out and submit an ACES Referral Form to the Director            of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact          the parents by mail and phone to inform the parent and child of the required meeting.

4.      At the meeting the deputy prosecutor will present a presentation informing the parents and students              how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school          attendance and educational neglect, define excused and unexcused absences and the consequences of          further absences from school.

5.      Any further absences will result in a meeting between the deputy prosecutor, school administration,                Carmel school probation officer, parent and child.

6.      If students in grades 1-6 are still missing school, educational neglect charges may be filed.  If students in          grades 7-12 are still missing school, truancy charges will be filed and a pick- up order will be issued.

Students with Unexcused Absences:

“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule.

1.      When a student misses 1 day of school due to refusal to attend, the parent, student, school                          administration and counselor will meet.  In some cases the School Resource Officer will attend the                  meeting.  At the meeting, an attendance letter will be handed to the parents.  The child will be assigned          an In-School Suspension.

2.      Upon the 2nd day where a student refuses to attend, student and parent are referred to the ACES                Program.  The school administration will fill out and submit an ACES Referral Form to the Director of                Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact              parents by mail and phone to inform the parent and child of the required meeting.

3.      At the meeting the deputy prosecutor will present a presentation informing the parents and students              how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school          attendance and educational neglect, define excused and unexcused absences and the consequences of          further absences from school.

4.      Upon the 3rd day of a student refusing to attend, they will be assigned to Out of School Suspension              which will be served at Saturday School. When a student refuses to attend for 4 days, a truancy petition          will be filed. In addition a pick-up order will be issued for students in grades 7-12.

5.       When a student refuses to attend for 4 days, a truancy petition will be filed. In addition a pick up 

Parent Link Voicemail System

Communication between home and school is a vital part of a successful educational program. We encourage you to use our Parent Link Voice Mail system. This system enables you to leave messages for your child’s teacher. We hope you use this system to contact your child’s teacher or to leave messages with other school personnel. Please monitor student use of this system.  The Parent Link phone number for Orchard Park Elementary is 317-571-4039.

All emergency messages should be left with the office secretaries by dialing the main office number 317-848-1918. After school hours, the Parent Link system will come online no matter which number you call.

Carmel Clay Elementary School Student Discipline Policy

(a) Discipline Procedure

"The School Board recognizes the importance of safeguarding a student’s constitutional rights, particularly when subject to the Corporation's disciplinary procedures." (Policy 5611)  A student who has committed a disciplinary infraction will be afforded due process in proportion to the disciplinary action taken by school officials.

(b)  Student Discipline Policy

Recognizing that the behavior of some students may be so disruptive that it interferes with school purposes or educational functions of the school corporation, school officials may find it necessary to         remove a student from the school.  In this event and in accordance with the provisions of IC 20-33-8 the following actions can be taken:

1.  SUSPENSION FROM SCHOOL:  A school principal (or designee) may suspend a student from school for a period of up to 10 school days.

2.  EXPULSION:  In accordance with the due process procedures defined in this policy a student may be expelled from school for a period no longer than the remainder of the current semester plus the following semester, with the exception of a violation of rule 12 listed under the grounds for Suspension and Expulsion in this policy.

(c) Grounds for Suspension or Expulsion

Grounds for suspension or expulsion are student misconduct or substantial disobedience.  Examples of student misconduct or substantial disobedience include, but are not limited to:

1.      Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, harassment or other           comparable conduct constituting an interference with school purposes or urging other students to                 engage in such conduct.  The following enumeration is only illustrative and not limited to the type of               conduct prohibited by this subdivision:

        a.      Continuously and intentionally making noise or acting in any manner so as to interfere seriously                    with the ability of any teacher or any of the other school personnel to conduct the education                        function under his supervision

        b.      Setting fire to or damaging any school building or property.

        c.       Preventing or attempting to prevent by physical act or intimidation the convening or continued                     functioning of any school education function, or of any meeting or assembly on school property.

2.      Causing or attempting to cause damage to property, stealing or attempting to steal property.

3.      Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way as              could reasonably cause physical injury to any person.

4.      Threatening or intimidating any student for the purpose of, or with the intent of, obtaining money or              anything of value from the student or for the purpose of, or with the intent of, preventing the student            from participating in school or school activities.

5.      Using any verbal, nonverbal, and/or physical contact which includes but is not limited to disability,                  ethnic, gender, racial, religious, and/or sexual harassment.  

6.      Knowingly possessing, handling, or transmitting a knife or any object that can reasonably be considered          a weapon.

7.      Knowingly possessing, using, transmitting, or being under the influence of any narcotic drug,                        hallucinogenic drug, amphetamine, barbituate, marijuana, alcoholic beverage,  intoxicant of any kind or            any substance represented to be the above.  Use of a drug authorized by a medical prescription from a          physician is not a violation of this subdivision.

8.      Engaging in the unlawful selling of a controlled substance, a substance represented to be a controlled            substance, or engaging in a criminal law violation that constitutes a danger to other students or                    constitutes an interference with school purposes or an educational function. 

9.      Failing in a substantial number of instances to comply with directions of teachers or other school                    personnel during any period of time when the student is properly under their supervision, where the              failure constitutes an interference with school purposes or an educational function. 

10.     Engaging in any activity forbidden by the laws of Indiana that constitutes an interference with school              purposes or an educational function.

11.     Violating or repeatedly violating any rules that are reasonably necessary in carrying out school purposes          or an educational function and are validly adopted in accordance with  Indiana law, including, but not              limited to:

     a.      disobedience of administrative authority;

     b.      falsely reporting a "911" emergency will also be reported to the authorities for appropriate                           action;

     c.       using abusive and profane language, verbal or written;

     d.      use of distracting or hazardous items such as: beepers, pagers, cellular phones, headphones,                       electronic games, radios, stereos, CD players, tape players, skateboards, toys, etc. during the school               day or at school functions.

     e.      Knowingly using on school grounds during school hours and electronic recording device in a                         manner that is inappropriate or a situation not related to a school purpose or educational function.

     f.        Knowingly providing false information to school personnel.

12.  Possession of a firearm

     a)      No student shall possess, handle or transmit any firearm on school property.

     b)      The following devices are considered to be a firearm as defined in Section 921 of Title 18 of the                      United States Code:

·             the frame or receiver of any weapon described above

·             any firearm muffler or firearm silencer

·            any destructive device which is an explosive, incendiary, or poison gas bomb, grenade, rocket                       having a propellant charge of more than four ounces, missile having an explosive or incendiary                     charge of more than one-quarter ounce, mine, or any similar device.

·             any weapon which will, or which may be readily converted to, expel a projectile by the action of an               explosive or other propellant and which has any barrel with a bore of more than one-half inch in                   diameter

·            any combination of parts either designed or intended for use in converting any device into any                    destructive device described in the two immediately preceding examples, and from which a                          destructive device may be readily assembled.

      c)      The penalty for possession of a firearm: 10 days suspension and expulsion from school for one                      calendar year.  The length of the expulsion may be reduced by the superintendent if the                            circumstances warrant such reduction.

      d)      The superintendent shall notify the county prosecuting attorney’s office when a student is expelled                 under this rule.

The grounds for suspension or expulsion listed above apply when a student is:

       a.      On school grounds before, during, and after school hours and at any other time when the school                    is being used by a school group;

       b.      off school grounds at a school activity, function, or event, or

       c.       traveling to or from school or a school activity, function, or event.

Carmel Clay School Policy-5516 Student Anti-Hazing

The School Board believes that hazing activities of any type are inconsistent with the educational process and prohibits all such activities at any time in school facilities, on school property, and at any Corporation-sponsored event.

Hazing shall be defined for purposes of this policy as performing any act or coercing another, including the victim, to perform any act of initiation into any class, group, or organization that causes or creates a risk of causing mental, emotional, or physical harm. Permission, consent, or assumption of risk by an individual subjected to hazing shall not lessen the prohibitions contained in this policy.


1.            Bullying committed by students toward other students is strictly prohibited. Engaging in bullying                   conduct described in this rule by use of data or computer software that is accessed through any                   computer, any computer system, or any computer network is also prohibited.

2.            For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures,                          including verbal or written communications or images transmitted in any manner including                            electronically or digitally, physical acts committed, aggression, or any other similar behaviors that                    are committed by a student or group of students against another student with the intent to harass,                ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an                objectively hostile school environment that:

             -places the targeted student in reasonable fear of harm to the targeted student’s person or                             property;
             -has a substantially detrimental effect on the targeted student’s physical or mental health;
             -has the effect of substantially interfering with the targeted student’s academic performance; or
             -has the effect of substantially interfering with the targeted student’s ability to participate in or                         benefit from the services, activities, and privileges provided by the school.

3.             This rule may be applied regardless of the physical location of the bullying behavior when a                         student committing bullying behavior and the targeted student attend a school within the school                   corporation and disciplinary action is reasonably necessary to avoid substantial interference with                   school discipline or prevent an unreasonable threat to the rights of other students to a safe and                   peaceful learning environment.

4.            Any student or parent who has knowledge of conduct in violation of this rule or any student who                  feels he/she has been bullied in violation of this rule should immediately report the conduct to the                school principal, Mrs. Turner, who has responsibility for all investigations of student misconduct                      including bullying. A student or parent may also report the conduct to a teacher or counselor who                will be responsible for notifying the Mrs. Turner. This report may be made anonymously.

5.            Mrs. Turner shall investigate immediately all reports of bullying made pursuant to the provisions of                  this rule. Such investigation must include any action or appropriate responses that may be taken                    immediately to address the bullying conduct wherever it takes place. The parents of the bully and                  the targeted student(s) shall be notified on a regular, periodic basis of the progress and the  f                      findings of the investigation and of any remedial action that has been taken.

6.            Mrs. Turner will be responsible for working with the school counselors and other community                          resources to provide information and/or follow-up services to support the targeted student and to                educate the student engaging in bullying behavior on the effects of bullying and the prevention of                bullying. In addition, Mrs. Turner and the school counselor will be responsible for determining if the                bullying behavior is a violation of law required to be reported to law enforcement under Indiana                    law based upon their reasonable belief. Such determination should be made as soon as possible                    and once this determination is made, the report should be made immediately to law enforcement.

7.            False reporting of bullying conduct as defined in this rule by a student shall be considered a                        violation of this rule and will result in any appropriate disciplinary action or sanctions if the                            investigation of the report finds it to be false.

8.            A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or                        sanction, including suspension and/or expulsion.

9.            Failure by a school employee who has a responsibility to report bullying or investigate bullying or                  any other duty under this rule to carry out such responsibility or duty will be subject to                              appropriate disciplinary action, up to and including dismissal from employment with the school                      corporation.

10.        Counseling, corrective discipline, and/or referral to law enforcement will be used to change the                     behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate,             and support for victims and others impacted by the bullying.

11.        Educational outreach and training will be provided to school personnel, parents, and students                        concerning the identification, prevention, and intervention in bullying.

12.        All schools in the corporation are encouraged to engage students, staff and parents in meaningful                 discussions about the negative aspects of bullying. The parent involvement may be through parent                 organizations already in place in each school.

13.        The superintendent or designee will be responsible for developing detailed administrative procedures             consistent with the Indiana Department of Education guidelines for the implementation of the                       provisions of this rule.


LEGAL REFERENCE:     I.C. 20-33-8-0.2

                             I.C. 20-33-8-13.5

Gang Policy

Prohibited Conduct

Carmel Clay Schools prohibits criminal gang or criminal organization activity and similar destructive or illegal group behavior on school property, or school buses, or at school-sponsored functions.

Carmel Clay Schools prohibits reprisal or retaliation against individuals who report criminal gang or criminal organization activity and similar destructive or illegal group behavior or who are victims, witnesses, bystanders, or others with reliable information about criminal gang or criminal organization activity and similar destructive or illegal group behavior.


Per IC 35-45-9-1,"Criminal gang/organization" means a formal or informal group with at least three (3) members that specifically either:

  1. Promotes, sponsors, or assists in; or participates in; or
  2. requires as a condition of membership or continued membership; the commission of a felony or an act that would be a felony if committed by an adult or the offense of battery (IC 35-42-2-1).

Organization or “Gang Activity” means a student who knowingly or intentionally actively participates in a criminal gang or organization, or knowingly or intentionally solicits, recruits,, entices, or intimidates another individual to join a criminal gang or organization.

A school employee shall report any incidence of suspected criminal organization activity, criminal organization intimidation, or criminal organization recruitment to the principal and the school safety specialist. The principal and the school safety specialist may take appropriate action to maintain a safe and secure school environment, including providing appropriate intervention services.

Search and Seizure Policy

The school recognizes that students maintain their rights of privacy while attending school and that those rights include the right to be free from unreasonable searches by school personnel. These rights will not be disturbed unless it is necessary to do so to enforce the law or school rules. In all circumstances, students shall be treated with dignity and respect. In order to clarify the rights of the students and responsibilities of the school, CCS adopts the following policy:

1.      Search of Student’s Person: A search of a student’s person may occur only if reasonable grounds exist for the search. Generally, searches of a student’s person shall be limited to (1) searching the pockets of the student; (2) searching any object in the student’s possession such as a purse or backpack; or (3) a “pat down” of the student’s clothing.

2.      Search of Student Lockers: All lockers and other storage areas provided for students use on school premises remain the property of the school corporation and are provided for the use and convenience of the students. Under state law, students do not have any expectation of privacy in their locker or its contents. All locks used on lockers or storage areas are to be provided or approved by the school and unapproved locks may be removed and destroyed. The principal, or designee, may search a particular student’s locker and its contents if there are reasonable grounds for that search. If possible, the student whose locker is to be searched shall be present at the time of the search.

ROAR Behavior Program

Orchard Park students and staff participate in a school-wide positive behavior program that reinforces actions which show good character.  The ROAR acronym stands for the four pillars of the program:

Own your choices

Students are taught the expected behaviors through direct instruction and modeling.  Staff members give megaphones to students who are caught displaying ROAR, and the megaphones are used in a variety of forms of incentives.  Weekly raffles and big bashes at the end of each grading period help students celebrate their successes with positive behaviors.

Personal Belongings at School

In the best interest of the students, we request that valuable items NOT be brought to school. All items brought to school, such as coats, lunch boxes, backpacks, etc., should be clearly marked with your child’s full name.

Because Orchard Park Elementary School is in the business of educating students, we discourage and will not allow any items that would disrupt or make unsafe the regular procedures for the day.

Items NOT allowed at school, unless required by assignment, include the following:

1.         Toys, games

2.         Cameras, radios, TVs, electronic games, noisy watches, ipods, cell phones, MP3 players.

3.         Gum, candy, and other edibles not part of a lunch

4.         Knives or other tools/equipment (see Student Discipline Policy)

5.         Special collections, such as any type of trading cards

6.         Skateboards, Rollerblades/skates

7.         Any other item deemed unsafe or distracting by the school

This eliminates the possibility of loss, damage, or theft of valuable items. In the event that a personal item is needed for a class assignment, these items will be the responsibility of the student and should return home upon completion of the assignment. If such items are discovered that do not have a place in the classroom, the item(s) will be brought to the office. The parents of the student with the item(s) will be contacted and asked to come and pick up the item(s). Students are discouraged from bringing money to school other than for payment of fees or lunch money.

Personal Electronic Devices and Cell Phones

Personal electronic devices, including but not limited to cell phones, IPODS, IPADS, radios, MP-3 players, headphones, CD players, Gameboys, DVD players, and laptop computers are not to be used during the school day and are to be kept in the student’s backpack (8:05 — 2:35) unless staff approval has been given. This includes lunch and recess.  Students in violation may be subject to disciplinary action.

Changes in Transportation

In order to increase the efficiency and accuracy of communicating transportation changes, NOTES, PHONE CALLS, or E-MAILS will no longer be accepted for any transportation changes.  If it is necessary to change your child’s transportation home, please click on the make changes in school dismissal manager. All information must be submitted BEFORE 1:00 P.M.

Early Dismissal

If your child should need to be released early from school for any reason (doctor’s appointment, dental, etc.), please notify the classroom teacher in writing and send it to school.  Once you arrive to transport your child, you MUST come to the main office, show your driver’s license, and request that your child be dismissed from the classroom.  Your child will be released from the main office ONLY.  Students will only be released to a custodial parent or emergency contact (according to the most current school records.)  It will be necessary to show identification prior to the child being released. 

Bus Transportation

Bus Conduct

The bus conduct and safety rules are designed to promote safety on the bus at all times.  The safety of all students is our top priority.  Therefore, each student is expected to cooperate fully by always obeying the rules.

The authority of the bus driver will be recognized and supported by all for everyone’s safety.  The noise level on the bus must be low so the driver can communicate with students, and be able to hear traffic sounds such as sirens.  Students must quickly respond to the directions of the bus driver.

Riding the school bus is a privilege.  Therefore, it is very important for parents to review the bus rules with their children.  Respectful, quiet, appropriate behavior is expected at all times.  Inappropriate or dangerous behavior by any child may result in a suspension of transportation privileges.  It then becomes the responsibility of the parent to provide transportation to and from school.

Buses are not to be used to transport additional students for after– school social activities.  Students are not permitted to ride any bus other than the one assigned unless prior approval is arranged through the classroom teacher or administration.   Permission from the parent needs to be sent to school in writing. 

All changes in bus arrangements and all problems and concerns about routes/bus stops/drivers should be brought to the attention of the Carmel Clay Transportation through the “Transportation Concern” form located in Power School.  Individual schools do not have the authority to make changes or to deal with transportation route difficulties.


1.      Stop assignment:

“Stops will only be assigned after student information has been entered in the school database or updated and has subsequently been received by the Transportation office.”

The purpose of this change is to assure parent has properly made changes at student’s school and that the change is valid. We will receive the revised or new information via our daily download of student data from PowerSchool to Versatran transportation software.

2.      Alternate address pick-up and drop-off:

Parents must complete a request for this via the transportation office and allow 24-48 hours for transportation to make the alternate stop available to the student. Until the change is approved, the child will go home the original bus route. Simply changing the bus stop in School Dismissal Manager will not be accepted as a method of changing a bus stop.

3.      Custodial parents:

Requests involving alternate stops at households of separate custodial parents will require verification of custodial status prior to alternate stop assignment.

Transportation will check PowerSchool and/or with the student’s school to verify custodial relationship of separated/divorced parents prior to assigning alternate address pick-up or drop-off. In this situation, the two households count as the maximum number of alternate addresses allowed per student per item 1 above.


Students who live in the Orchard Park neighborhood have the option of walking to school. Because sidewalks do not generally exist in these areas, walking patterns should be carefully discussed with your child. Once he/she is on school property, sidewalks will safely lead him/her to the doors used for walkers.

Both walkers and bike riders may NOT arrive at school before 8:05 a.m. Students may enter the school at 8:05 a.m. (or a few minutes early in inclement weather - but NOT before 8:00 a.m.). If your child is eating breakfast at school, he/she may enter at 7:50 a.m.

Bike riders must have a Bike Rack Agreement form signed by the student and parent on file in the front office.  Bicycles must be kept in the bike racks located outside the south (main) entrance. These bicycles are the responsibility of the student and should be locked. Students living outside the Orchard Park neighborhood will NOT be allowed to ride bikes to school. Bicycle riders and walkers will not be dismissed at the end of the school day until after the buses and carpool have cleared the school property.


If you must pick up your student early, any time between 8:30 a.m. - 2:35 p.m., please park in the south parking lot located nearest the front doors and office. Come into the office, present your driver’s license, and sign out your child while waiting for him/her to be called to the office. PLEASE DO NOT PARK IN THE CARPOOL LANE OR NEAR THE BUS PARKING LOT! 

We encourage all children to ride the bus to and from school. However, if you do find it necessary to transport your child to school, the following procedures will apply only for the morning drop-off.   A staff member will be there until 8:05 a.m. to let these students in the building. Students in grades K-5 should be dropped off in the front of the building. Please pull around to the yellow line on the pavement and come to a complete stop in the carpool lane. There will be a staff member who will dismiss students, one car at a time, when the school building is open. Do NOT attempt to drive around the line of cars or let your child out early. We are GREATLY concerned about the safety of all children and cannot allow movement of cars in this area. Note: Please do NOT drop children off anywhere else around the school property. There are no adults to supervise the movement of children during these busy times, and all other exterior doors are locked.   

If you are picking your student up after school, the same procedures for the carpool line will occur. Please park along the curb in the front lot. Again, we require your help to make sure that safety is the most important factor at the end of the day, NOT convenience or speed. Please do not park cars in the carpool line and then leave your car to enter the school. This creates a problem with dismissal. If you do need to enter the school, please park in a regular parking spot in the lot.  Any changes in transportation arrangements must be made in School Dismissal Manager.  All information must be submitted BEFORE 1:00 P.M. Under no circumstances should a child be told to change arrangements.  Unless this change has been made on your child’s School Dismissal Manager account, we will follow your child’s normal end-of-day procedure.  Additionally, do not leave timely messages on teacher voicemail. These messages are checked regularly only before and after school hours.

Vehicle Idling – Administrative Guidelines

This guide applies to all public and private vehicles on a school campus.  The school shall post signs in areas where idling is prohibited.

a. Drivers of vehicles are to turn off the engine if the vehicle is to be stopped more than 5 minutes. (Engine cool down periods recommended by vehicle manufacturer may be followed)

b. Bus drivers, teachers and school staff shall be informed of this requirement at the start of each school year.

c. During student / parent orientations, parents, and all students shall be informed of this requirement.

d. Any complaints of non-compliance are to be filed with the IEQ Coordinator’s office.

e. Any complaints of non-compliance will be reviewed and action taken as necessary.

f. Bus warm up.

i. At 32 degrees or above, buses will be allowed to idle for no more than five (5) minutes.

ii. From 20 degrees to 32 degrees, buses will be allowed to idle for up to fifteen (15) minutes.

iii. From 20 degrees and below, buses will be allowed to idle for up to thirty (30) minutes, or until front windows are defrosted and all safety equipment is operable.


1. Safety of Children or Emergencies

a. Use of lift equipment during loading or unloading of individuals with special needs.

b. Use of heater or air conditioning during loading or unloading of individuals with special needs.

c. Use of defrosters, heaters, air conditioners, or any other equipment for health or safety concerns.

d. Use of bus headlights or flasher warning lights for safety or visibility purposes.

e. For other safety or emergency issues.

1. Hot or Cold Weather

a. When extreme temperatures require the idling of the bus to maintain a reasonable level of comfort inside the bus, the above sections may not apply.

2. Maintenance Operations

a. Buses may idle as necessary as part of a pre-trip safety inspection.

b. When possible, maintenance operations should not be conducted within 100 feet of a school building housing classrooms.

c. If necessary to make emergency repairs to vehicles. (for example jump starting another vehicle)


Emergency Cancellation of School

In case of severe weather, schools in the Carmel Clay School District may only be cancelled by order of the superintendent or designee.  Students and families will be notified of a school delay or closing through the school messenger phone system.  All contact information in the student data base should be up to date at all times.   Please be certain your family has a plan for such early dismissal.  This situation should be discussed with your child/ren at the beginning of the school year and repeated periodically. 

Lockdown/Severe Weather Situations

Students will NOT be released to parents during an emergency school lockdown or during a severe weather situation.  All students will be required to report and remain in their assigned locations until conditions are safe.  These procedures have been established for the protection and safety of our students.

Health Information


Indiana law requires that students in all grades are required to meet the minimum immunization requirements.  The immunization record must include the student’s name and date of birth, the vaccine given and date (month/day/year) of each immunization.  For specific guidelines, please refer to the Immunization Requirements section found on the Nurse's page.


Injuries should be taken care of before the child is allowed to return to school.  If a child becomes sick or injured during the school day, parents will be notified immediately. It then becomes the parent’s responsibility to pick up the child as soon as possible. 

A child with a contagious illness or fever should not be sent to school.   Any student whose temperature is above 1000 F will be sent home from school.  However, a student may also be sent home when his/her temperature is below 1000 F should other symptoms warrant it.  Any student with a fever should be kept home until the student has been fever free for 24 hours without medication (temperature below 1000F). 

Students may return to school:

  • strep infections – after antibiotics and temperature below 100 degrees for 24 hours
  • pink eye – after prescribed medication for 24 hours and improved condition
  • skin lesions – it is mandatory that any student that has an open wound keep it covered during the school day and during athletic events
  • ringworm – only if the lesion is covered and verification of anti-fungal treatment is given
  • scabies – the next day after treatment
  • vomiting and/or diarrhea – will be handled on a case by case basis after consultation with the school nurse 

Medication Policy

When it is necessary for your child to take medication at school, the following guidelines are in effect for your child’s protection:

1.      Transportation and Storage of Medication: ALL medication, both prescription and non-prescription, must be transported to and from the school nurse’s office by a parent or guardian.  Students are not permitted to have any medication or drug in their possession.  A parent or guardian will be required to pick up all medications at the end of the school year.

2.      Original Container: ALL medication, prescription or non-prescription, must be in its original container.  A prescription medication will already have the pharmacy label with the name of the student, name of medication, and the time when medication is to be administered.  Please write your child’s name on a non-prescription container.

3.      School Permission to give Medication: Medication must have a written doctor’s statement or current prescription (label on container) indicating that the medication is to be taken during school hours.  Physician orders may be faxed to the school.  The school will also need a signature from parents or guardians giving their permission for the school to give the medication.  It shall be the student’s responsibility to come to the nurse’s office to receive the medication at the designated time.  If it becomes necessary to give a student medication that is not kept at school, a parent or legal guardian may come to the school and administer the medication.

4.       Benadryl and Analgesics: In case of a bee or wasp sting, Benadryl will be given according to weight guidelines if parent consent is on file.  Also, the school nurse will administer analgesics (generic Tylenol or Advil) if a parent consent is on file.  At the elementary level (K thru 5); parents will be notified when analgesics are given.

5.      If the medication is to be terminated, the parent should notify the school by phone or provide a written and dated withdrawal of consent.

6.      Student possession and self-administration of emergency medication is permitted for students with acute or chronic medical conditions.  An annual written authorization must be received from both the parent and physician stating the nature of the disease and that the student has been instructed in how to self-administer the medication. 

Head Lice

Parents have prime responsibility of assisting in the prevention and management of head lice cases through regular checks of their childs' hair and starting immediate treatment when head lice are detected. While head lice are a nuisance, they do not spread disease and are not a health issue. Should a case of head lice be brought to the school's attention, the school nurse will maintain confidentiality at school, verify presence of an active infestation, and bring it to the child's parents' attention. Parents, students and school staff will be education about head lice identification, treatment and prevention. If at all possible, students should not be excluded from school for having head lice, as the management of head lice should not disrupt the educational process of the child. The need to exclude students from school will be determined on a case by case basis. This policy is supported by The American Academy of Pediatrics, The National Association of School Nurses, and The Hamilton County Health Department.

Enrollment/Emergency Information

If a child becomes sick or injured during the school day, parents will be notified immediately. Updated student information is critical for this process. Please remember to update your student's contact information by going to your student's PowerSchool page and clicking on contact information. There you can make changes to your home or work phone numbers and names and phone numbers of friends and/or relatives to be called if parents are not available. If applicable, also provide cell phone numbers. In the situation where a parent has restricted parental rights, the school must have an updated copy of custody paperwork on file for each student in the family.

Meningococcal Disease

Indiana law requires each year that parents/guardians be informed “about meningococcal disease and its vaccine” (IC 20-30-5-18). Meningococcal disease is a dangerous disease that can strike children and youth. The disease can progress rapidly and within hours of the first symptoms, may result in death or permanent disability including loss of hearing, brain damage, and limb amputations. Symptoms of meningococcal disease often resemble the flu and can include a fever, headache, nausea, and stiff neck, making the disease difficult to diagnose. The bacteria that causes meningococcal diseases are transmitted through air droplets and by direct contact with an infected person. Fortunately, there is an immunization available and the U.S. Centers for Disease Control and Prevention recommends routine meningococcal immunizations at 11 to 12 years old. For teenagers, immunization is recommended at high school entry and incoming college freshman. Please talk with your child’s health care provider about meningococcal disease and vaccination.

Student Appearance

Students will be expected to keep themselves well-groomed and neatly dressed at all times.  Any form of dress or hairstyle which detracts from the learning environment will not be permitted.  This includes apparel advertising alcoholic beverages, drugs or with other obscene or questionable printing on them and face paint.  Short shorts, low rise pants or shorts, halter tops, and tops revealing midriffs, etc. are not appropriate.  Shorts in general should be worn ONLY when the weather is extremely warm.   Parental discretion will determine when this occurs. 

Ball caps, hoods or hats may not be worn in the school building except on special occassions.  Safe, appropriate footwear must be worn on the playground.  Flip-flop sandals or high-heel shoes are NOT appropriate for the playground.  Students not dressed appropriately may be asked to change.

School Lunches

School Meals and Cafeteria Policies - Elementary

Carmel Clay Schools use a computerized method of collecting funds, tracking meals, and ala carte items in the school cafeteria. Student meal transactions are recorded using their student identification number or school photo.

The USDA school lunch and breakfast program is offered to all students. School lunches consist of an entrée, 1-2 servings of vegetables, 1 serving of fruit, and an 8oz milk. Limited ala carte items are also available for an additional cost. Parents are highly encouraged to create an EZSchoolPay account to deposit funds into their child’s meal account  (www.EZSchoolPay.com), however checks made payable to Carmel Clay Food Services and cash are also permitted. If paying by check, please include your child’s name on the memo line of the check. The cost of lunch is $2.45, breakfast is $1.35, milk sold individually is $0.60, and a visitor lunch is $3.40. If they do not have money in their meal account, students are permitted to charge a minimum of three days (breakfast and lunch courtesy meals). After three meals are charged, Carmel Clay Schools will reach out to the household regarding the negative balance. It is a parent’s responsibility to see that their child has a lunch brought from home or money in their account.

Students may also bring a packed meal from home to be eaten in the cafeteria. In an effort to help protect students with food allergies, food brought in for lunch cannot be shared. The cafeteria is supervised by school staff and rules are expected to be followed.  When finished eating, students are asked to carry their trays to the dish room, discarding all food, paper and milk cartons and placing the recyclable plastic items and beverage cans in the proper containers for recycling.

If you have any questions concerning your child’s meal account (setting limits, restrictions, allergies), please contact the school’s cafeteria manager.  You can also review transaction history in your child’s EZSchoolPay account.


Parents and other relatives of our students are welcome to join us for lunch any time during the school year (unless otherwise notified). We must ask that parents/visitors call the school’s cafeteria at 571-4075 prior to 9:00 a.m. on the day of their proposed visit so that they may order their lunch. The cost of a visitor lunch is $3.40.  Parents/Visitors must come to the office to check in with their driver’s license, pick up their visitor badge, and receive instructions on meeting their child for lunch. Parents/Visitors must return their visitor’s badge to the front office prior to leaving the building. Only those adults listed on the emergency contact information or who are accompanied by a custodial parent/guardian may visit for lunch unless pre-authorized by the parent/guardian.  Please understand that visiting with your child while at recess is not allowed

An account balance cannot be shared by different children in the same household.  Money in a student’s meal account may be used for complete meals and a la carte sales.  Money left in an account at the end of the school year will be available for the student’s use in the next school year.  Students who qualify for free or reduced price meals may pay using the same options.  Applications are available at your school office or on line.  As always, you can send cash or a check with your child.  If you have any questions concerning your child’s meal account, please contact the school’s food service office or look at your child’s EZSchoolpay account.

It is a parent’s responsibility to see that their child has a lunch either brought from home or money in their account.

Please see the Carmel Clay food service website for free & reduced applications, staff contact information, menus and nutrition analysis. 



Birthday parties and special treats are NOT permitted in the classroom or cafeteria. A suggestion for a special treat for your child’s birthday is the “Birthday Book Club” available through the school Media Center. On your child’s birthday, his/her name will be announced during morning announcements, displayed on our monitors throughout the school, and he/she will receive a birthday sticker. Also, the classroom teachers will recognize his/her birthday as well. PLEASE DO NOT SEND ANY INVITATIONS FOR HOME BIRTHDAY PARTIES TO SCHOOL. Student directories are available on your student’s Power School account. Birthday party invitations can then be mailed to the children your child wishes to invite.


Food is not permitted to be brought to school for distribution.  This includes candy for Valentine’s Day.

Field Trips

General information, permission slips, and requests for parent chaperones for each individual field trip will be sent home prior to the trip. A full criminal history check must be obtained prior to chaperoning a field trip. Forms are available at the front office or parents can apply on the website. Parents accompanying the classes on field trips need to be aware of the following:

1.   Due to the supervisory roles assumed by parents on field trips, NO other children may accompany the            parent during the field trip.

2.   Field trips are considered extensions of the school program and therefore are also a part of the drug-           free/smoke-free environment.

3.   Parents may be asked to assume the responsibility for fees, etc., due to their participation in the field trip.

4.   Once parents have been accepted as chaperones, it is imperative that they inform the teacher if plans to         attend the trip change. Other arrangements for chaperones would need to be made before the trip.

5.   Information about parking for parent volunteers/chaperones will be included in the volunteer notice sent         home before the field trip.

6.   Chaperones are expected to follow the appropriate dress code required by students.

7.   The only accepted forms of payment are cash or a money order payable to Orchard Park Elementary.

Technology Use Policy

Any misuse of technology in school will result in suspension of privileges and possible disciplinary action. Misuse shall include, but not be limited to, the following:

       - Intentional violations of copyright law;

       - Intentionally seeking information on, obtaining copies of, or modifying files, other data, or passwords               belonging to other users;

       - Misrepresenting other users;

       - Disrupting the operation of technology through abuse of hardware or software, including the intentional           introduction of software viruses;

       - Malicious use of technology through hate mail, harassment, profanity, vulgar statements, or                           discriminatory remarks.

Smoke-Free and Drug-Free Environment

The Carmel Clay School Board has designated all school buildings and campuses as smoke and drug free environments.  This policy applies at all hours of every day.

Support Programs

In addition to the diversified programs of the regular classroom, our schools offer a variety of support programs.  Among these are programs that address:

·         Learning disabilities;

·         Speech and hearing difficulties;

·         Emotional disabilities;

·         Occupational and physical therapy needs;

·         A Challenge program for academically gifted children;

·         An elementary counselor/MSW for individual, group, and parent support;

·         Staffing and referral procedures for specialized testing; and

·         ENL (English as a Second Language) services

·         Title 1 services

If you or your child has a need for a support program, please call the principal, assistant principal, counselor, or classroom teacher for more information.

Grades/Parent Teacher Conferences

Carmel Clay School has adopted a nine week grading period for grades first through fifth.  Report cards for students in all grades will be sent home via school messenger. Kindergarten students are on a semester grading period and their report cards will be sent via school messenger as well.

Communication between parents and teachers is vitally important! The Orchard Park staff is made up of dedicated professionals who care about your children and wish to provide the best educational experiences for them.   Please note that a teacher’s responsibilities do not allow him/her time during the instructional day to hold impromptu or unscheduled conferences with parents; however, if you would like to schedule a conference with your child’s teacher, write a note or call him/her before or after school hours.

Carmel Parks and Recreation

There is a before and after school care program available for students in your building.  This is not a school-sponsored program; rather it is run through a governing board and funded through the Carmel Parks Department.  There are fees required, but reduced fees are available for those students on free or reduced lunch/textbook programs.   The morning program runs from 7:00 – 8:05 a.m.  The afternoon program runs from 2:35 – 6:00 p.m.   For more information, please contact the Carmel Parks at:  www.carmelclayparks.com or telephone (317) 571-2467.

Indoor Air Quality

Carmel Clay Schools recognizes its responsibility relative to student, employee, and visitor health and safety, and the need for development of a comprehensive program

designed to provide a healthy, safe, and secure environment on Corporation property and at Corporation-sponsored activities. Carmel Clay Schools’ administrator designated to monitor, facilitate, and answer questions pertaining to these indoor environmental quality procedures is the Director of Facilities and Transportation;  317-815-3962.


Carmel Clay Schools is committed to providing a safe environment. While pesticides protect children from pests that may be found in the school and its surrounding grounds, under some circumstances they may pose a hazard to children.  Therefore, pest control practices may involve a variety of chemical and non-chemical methods that are designed to control pests effectively while minimizing potential pesticide exposure.  For information regarding pest control, please contact the main office, and the name and phone number of a specific contact person will be provided.  Carmel Clay Schools will provide notice of planned pesticide applications to parents who have requested advanced notice during the student registration process. Unless an emergency is declared, Carmel Clay Schools will give notice at least forty-eight (48) hours prior to the date and time the pesticide application is to occur. The notice will include the date and time of the pesticide application, the general area where the pesticide is to be applied and the telephone number to contact for more information.  In case of emergency pesticide applications, because of immediate threat to the public health, the school shall give written notice as soon as possible.

Changes regarding Asbestos and Pesticide notifications

The asbestos and pesticide information for your school can be found on the CCS website. Parents just need to login and go to the “Parent Resources” box, click on “Pesticide Notifications” for pesticide information and “Legal Notices” for asbestos information.

On the “Pesticide Notifications” page you will find our Pesticide Policy, the Pesticide Application Information Request Form and the schedule for regular applications. If you would like to be informed of emergency treatments, please print the form and return the completed form to your school’s office. You will either be notified via email, School Messenger or mail of the emergency treatments. The emergency treatments will also be posted on the website.

On the “Legal Notices” page you will click on “Annual Ahera Notifications”. You can then click on your building to find your Ahera information.

Military Recruiters

Federal law requires public school districts, upon request, to release the name, address and telephone number of secondary school students to a recruiting officer of any branch of the United States Armed Forces or an institution of higher education who requests such information. A secondary school student or the parent may request, by informing the school in writing by the end of the first week of the school year, not to include this contact information (name, address or phone) without prior consent of the parent.