About

• After school clubs funding
• Champions of Clay annual fundraiser
• Clay Challenge volunteers and funding
• Community retail events
• Concessions volunteers during sport events
• Game Shack volunteers
• Green Team support
• Hospitality for school wide events
• Leadership breakfasts
• Media Center volunteers
• New Families events
• SOAR Program
• Spirit Wear store
• Staff appreciation
• Tuesday Treats
• 8th Grade End-of-Year Celebration 

PTO has also been able to provide grants for special items throughout the school such as added water filtration stations, benches in athletic hallway, added walkie talkies for school safety, Moby Max online math tool, fees for Teacher conferences focused on Sciences, Foreign Languages and Physical Education enhancements.  

EXEC BOARD POSITIONS

All Board Members attend the once monthly Exec Board meetings

President 

Presides over all PTO meetings. Serves on the Carmel Clay Schools’ Coordinating Council and is a liaison to the School Board. Manages master school calendar for PTO. Manages major school fundraiser at start of year and coordinates committee activities.

Vice President 

Presides in the absence of and assists the President as needed. This position is a 3-year commitment and advances to President, then advises as Past President. Serve on Coordinating Council and works with Treasurer to monitor expenditures and budget.

Secretary 

Maintain accurate official minutes of Executive Board & General meeting of the PTO. Submit and prepare minutes to Board for approval.

Treasurer 

Maintains an accurate record of receipts and expenditures. Disburses all funds; prepares budget; works closely with school staff. Gathers information needed for tax returns and accountant review. 

Responsible for the collection of monies from all Community Retail projects, including working with PayPal and Google Forms. Assists with preparation of budget.

Communications Chair 

Responsible for all correspondence, including maintaining and updating website, online calendar and social media posts. (Social Media & Newsletter duties can be shared with Exec Board members as needed).

Past President/Advisor 

Serves in an advisory capacity on the Executive Board.

The current version of PTO Bylaws can be found below:

Clay PTO Bylaws

Executive Board

• President — Cassandra Stevning
• Vice President — Patricia Sladek
• Secretary — Katie Fairman
• Treasurer — Julie Hanners
• Assistant Treasurer - OPEN
• Communications — Amy Reuter
• Past President/Advisor — Stephanie Zircher

To contact any one of our Exec team members, please email: claypto.16@gmail.com

The leadership team at Clay Middle School is comprised of volunteers who sit on the Executive Board and the Board of Directors. The Executive Board meets monthly and consists of the above positions. The Board of Directors is encouraged to attend the quarterly PTO meetings and consists of approximately ten positions. All positions are volunteer and must be approved at the end of the prior school year. 

Please note:  

Any reimbursement request must be submitted to the Treasurer prior to June 15 of the current school year. Any reimbursement check not cashed within 6 months of issue date will forfeit funds and not be reissued.

Clay PTO is a tax-exempt organization, so please use the Clay PTO Tax ID when purchasing items to use or donate. The form can be found here:

Tax Exempt Form

To request reimbursement from the treasurer, please complete the following form. (note that sales tax will NOT be reimbursed)

Reimbursement Form

Teacher Wish Lists can be found below.  This is a source of information for Clay Parents and Students who wish to have guidance in picking out gifts for their Teachers during holidays or Teacher Appreciation Week (first week of May).

Teacher Favorite Things