The Department of School and Community Relations provides Carmel Clay Schools with expertise in strategic communications, media relations, social media, crisis communication, communications planning, and content creation. It is the goal of the department to ensure families, staff, community members and the media receive accurate and timely information.
Media or individuals wanting access to public records or other public information from Carmel Clay Schools must do so in writing, specifically stating the desired records. Carmel Clay Schools follows the provisions of the Indiana's Access to Public Records Act.
Indiana Code § 5-14-3-1 states “...it is the public policy of the state that all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees. Providing persons with the information is an essential function of a representative government and an integral part of the routine duties of public officials and employees, whose duty it is to provide the information."
Carmel Clay Schools encourages the positive, safe and appropriate use of district social media. The Superintendent or his/her designee are authorized to set guidelines and safeguards for the use of district-managed social media accounts by students, staff and community members. Carmel Clay Schools’ staff monitors these social media communications and enforces guidelines as set forth in these procedures.
SOCIAL MEDIA MONITORING GUIDELINES AND RULES OF ENGAGEMENT
Carmel Clay Schools (“CCS”) embraces social media as another means to communicate with stakeholders and share relevant information about the school corporation. CCS-managed social media accounts are provided for the benefit of the school community and are updates to share achievements of students and staff, as well as school-related news and other helpful information. CCS aims to foster an open and respectful dialogue online. CCS-managed social media accounts are not intended to circumvent standard communication channels for sharing personal issues and concerns.
CCS administrators assigned by the Superintendent or his/her designee monitor all comments posted on CCS social media accounts (“Page Administrators”). The intent of monitoring district social media is not to keep any negative or critical information from being posted, but to protect the privacy and other rights of staff and students. Page Administrators may review any post to check that users follow the below guidelines.
We welcome thoughts and comments. However, when participating in a district-managed social media site, users are not permitted to:
Break the law or encourage others to do so. This includes intellectual property and other protections that prohibit posting material that infringes on the rights of the district or an individual or entity.
Use abusive or make inappropriate language or statements, or post inappropriate images or other visual depictions. This includes postings that are threatening, harassing, illegal, obscene, lewd, vulgar, defamatory, libelous, personal attacks, or hostile.
Post the phone numbers, email addresses or other confidential information of students, faculty, staff or any person other than the user. If the user posts his/her own contact information, he/she should be aware it will be available to the public and subject to possible misuse.
Post material that promotes or advertises services or products, except those pre-approved by the district.
Post material, language, or images related to a political campaign.
Post spam, chain-letter like communications or the same comment multiple times.
Allow others to use your identity for posting or viewing comments.
Post links to other social networking sites that do not adhere to these guidelines.
Act as a spokesperson or impersonate a representative of the district.
Alter, modify or otherwise change or use any post, comment, or message made by the district that results in a misrepresentation or change in the meaning of the original message.
Promote, foster, or perpetrate discrimination based upon a protected class.
This list is not intended to be all-inclusive.
The mission of CCS Schools is to provide a safe and inclusive learning environment for all students. Please be certain that your comments are appropriate for a K-12 environment and people of all ages.
Page Administrators reserve the right to:
Remove or refuse to post any comments that violate these guidelines at any time.
Ban future posts or input from people who repeatedly violate these guidelines including refusing posts from specific email addresses or IP addresses.
Users who are found to repeatedly violate the CCS guidelines will be issued a warning. Upon the third warning, users may be blocked from the CCS social media channel. Individuals may be blocked immediately for severely inappropriate posts.
Page Administrators will maintain a record of all posts or comments removed for violation of these guidelines.
By participating in district-managed social media, the user agrees to indemnify and hold harmless CCS Schools, its affiliates, directors, employees, and successors against any damages, losses, liabilities, judgments, causes of action, costs or expenses (including reasonable attorneys’ fees and costs) arising out of any claim by a third party relating to any material user has posted on the school sponsored sites.