At the May 20, 2019 Regular Session School Board Meeting, the CCS School Board approved the recommendation to declare an emergency for the completion of repairs to Carmel High School and award the quotes for the Carmel High School Emergency Repairs as follows:
||Category and Contractor
||JBM Contractors Corporation
||Complete Masonry Services
||Skyline Roofing & Sheet Metal
||Johnson Melloh, Inc.
||Electric Plus, Inc.
In accordance with “Indiana Code 36-1-12-9 Emergencies; contracts by invitation”, the Board upon declaration of an emergency may contract for a public work without advertising for bids or quotes, if bids or quotes are invited from at least two (2) persons known to deal in the public work to be done. The minutes of the board must show the declaration of the emergency and the names of the persons invited to bid or provide quotes.
These quote award recommendations includes work at Carmel High School for final repairs and reconstruction of areas damaged due to the explosion in an upper level mechanical room in the area of entrance 17 that affected several adjacent spaces.
Quotes were received on April 30, 2019 at 9:00 AM local time. The district solicited quotes from 41 contractors with seven responding. The award recommendation is based on the lowest, responsive and responsible quote that met specifications. Attached is a tabulation of quotes received and a letter of recommendation from The Skillman Corporation.
The low quote for quote package 3 - Roofing submitted by Amos Exteriors is not recommended for award as they were unable to meet all requirements of the specifications.
Prior to receiving the above quotes, initial emergency repairs were made to secure and enclose the building and restore emergency exiting and certain support systems such as hot water and fire safety. These costs are described below.
Declaration of Emergency and Quote Awards – Carmel High School Emergency Repairs
||Description of Work
|Jones Electric Services, Inc.
||Repairs to lighting and power circuits
|Jackson Control Company, Inc.
||Materials for CCS completed repairs
|Koorsen Fire & Security
||Fire alarm and sprinkler system repairs
||Glass repair for building enclosure
|The Skillman Corporation
||Provided and installed two hot water heaters for domestic hot water. Plumbing for temporary gas service; piping for new water softeners.
|Sagamore Gas & Appliances, Inc.
||Propane gas tank and fuel for temporary gas service.
|Runyon Equipment Rental
||Equipment rental for repair work
|Sunrise Energy Systems, Inc.
||Piping for propane gas temporary service
||Initial clean-up and debris removal and temporary roofing
|Sexson Mechanical Corporation
||Temporary hot water heater and plumbing for Greyhound Station kitchen.
|Buddenbaum & Moore, LLC
||Provide and install pool water heater
|Delta Water Management Group, Inc.
||Demolish and remove damaged water softener.
|Mahan Construction Corp.
||Construct temporary walls and ceilings; restore lightly damaged ceilings
|The Skillman Corporation
||Manage and site supervision for emergency repairs
||Architectural and engineering services
Quotes were requested from the following contractors for portions of the work, but they were either not the low quote or were unable to respond as needed for emergency repairs. All other above listed contracts were direct quotes.
Replacement of hot water heaters – Sexson Mechanical Corporation
Temporary walls and ceilings – Gibson Lewis of Indianapolis, LLC
All work to date and the contract award recommendations included in this report have been subject to review and approval by our property insurance carrier, Liberty Mutual. The total cost of the repair work is covered by insurance, except for a $75,000 deductible.