The Business Department is responsible for most aspects of school district money management; budgeting, accounting, payroll, accounts payable, purchasing. The primary function of the Business Department is to provide financial support to staff, and students of the district.
Carmel Clay School's accounts payable department is open to assist you weekdays from 7:30 a.m. to 4:00 p.m. Dianne Zarvas (extension 1042) and Cheri Scott (extension 1018) process our vendor payments, employee reimbursements and utilities payments. They will be able to answer your questions or route them to the appropriate party.
Payments other than construction, utilities and payroll must be approved by the school board prior to being issued. The list of claims presented to the school board is prepared approximately ten days prior to their school board meeting.
In order to process vendor payments and reimbursements in a timely manner, please follow these guidelines.
- Name of Payee
- Amount of Claim
- Account #
- Signature of Principal, Department Chair or Supervisor
Attach to the claim:
- Itemized receipts OR
- Invoice from the vendor (We cannot pay from statements, quotes, packing slips or order forms.)
We require itemized receipts, not simply a credit card summary slip.
Sales tax is not reimbursable, other than hotel and restaurant tax.
Restaurant tips are reimbursable.
Alcohol purchased while dining out on CCS business is not reimbursable.
Approving purchase orders:
When the order has been received, please complete the Receipt of Goods in the Logos software. This indicates that you approve payment of the received items. If you received only a portion of your order, complete a Receipt of Goods for the items you did receive.
The school budget represents the educational program of a school community translated into dollar need (expenditures). The budget covers a calendar year, January 1st to December 31st. There are two budgeted funds: Education Fund and Operation Fund.
Education Fund: Payment for expenses for student instruction and learning.
Operation Fund: Payment of expenses for capital projects, transportation, bus replacement and operational expenses.