ACES Attendance Program

ACES Attendance Information

Two Target Groups:
Students with Excessive Excused Absences:

  • Grades 1-6
  • Grades 7-12

Students with Unexcused Absences

  • Grades 1-6
  • Grades 7-12

Students with Excessive Absences:

Absences not included in the ACES Program are:

  • Religious Holidays
  • Death in the immediate family
  • Court Appearances, Jury Duty
  • Serving as a page for the State Legislature
  • College Visitation - High School
  • Driver License Examination - High School
  • Immigration, passports
  • Medical, with doctor's note

* The following guidelines will be followed at the administrator's professional discretion in an effort to best help the student.

  1. Per Indiana Code 20-33-2.5, when a student misses 5 unexcused days of school within a ten-week period the school will provide written notification to the parent/guardian that the student is violating school policy, that the parent is responsible for monitoring school attendance in compliance with compulsory school attendance laws and that the parent is required to attend a meeting.  If the student continues to have unexcused absences, the school is required to report the student to the Juvenile Court. 
  2. Per Indiana Code 20-33-2.5, the parent, student, school representative, and teacher must schedule a conference to discuss the student's attendance at school.  In some cases, the School Resource Officer will attend the meeting. The meeting will attempt to discern what the issues are for the student missing school and devise a plan to assist the student in improving their attendance. 
  3. The school shall establish an attendance plan that includes
    1. Wraparound services to ensure school attendance for the student.
    2. A description of the behavior required and/or prohibited for the student.
    3. The effective time period for the plan, but not to exceed 45 instructional days.
    4. Disciplinary actions the school will take if the student does not comply with the plan.
    5. A referral to counseling, mentoring or other services for the student as appropriate.
    6. Whether the parent is required or expected to attend the services assigned to the student.
    7. The signature of the student and the parent agreeing to the plan.
    8. Documentation of the meeting must be kept in the student file. 
  4. When a student misses 10 excused/unexcused days of school, a Letter of Incapacity and a physician's certificate, which requires a doctor’s note for any further absences, will be mailed to the parent by certified mail.
  5. When a student misses 12 unexcused days of school, the student and parent may be referred to the ACES program.  The school administration will fill out and submit an ACES Referral Form to the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact the parents by mail and phone to inform the parent and child of a required meeting.
  6. At the meeting, the deputy prosecutor will provide information to parents and students regarding truancy and how truancy increases the chances of becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences, and the consequences of further absences from school. 
  7. Any further absences may result in a meeting between the deputy prosecutor, school administration, Carmel school probation officer, parent, and child. 
  8. If students in grades 1-6 are still missing school, educational neglect charges may be filed.  If students in grades 7-12 are still missing school, truancy charges may be filed.

Refusal to Attend:

“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule.

  1. When a student misses 1 day of school due to refusal to attend, the parent, student, school administration and counselor will meet.  In some cases, the School Resource Officer will attend the meeting.  At the meeting, an attendance letter will be handed to the parents.  The child will be assigned a In School Suspension. 
  2. Upon the 2nd day when a student refuses to attend, the student and parent are referred to the ACES Program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact parents by mail and phone to inform the parent and child of the required meeting.
  3. At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances of becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school. 
  4. Upon the 3rd day if a student refuses to attend, they may be assigned consequences within the school and classroom.
  5. When a student refuses to attend for 4 days, a truancy petition may be filed.