Request For Proposals

Carmel Clay Schools  (“School”), is requesting proposals from qualified organizations to provide student behavioral & mental health services (“Services”). The School intends to lease space in its buildings and permit use of that property for Services when the area is not needed for School purposes.

The proposals will be received until February 5, 2020, at 3:00 p.m. (EST)  Proposals must be delivered via Stephanie Whiteside, Carmel Clay Schools, 5201 E. Main Street, Carmel, IN 46033 and swhitesi@ccs.k12.in.us All proposals received after such time will not be considered and returned to the respective submitter unopened.

Discussions may be conducted with, and best and final offers obtained from, responsible offerors who submit proposals determined to be reasonably susceptible of being selected for award.  Following evaluation of best and final offers, School may select for final contract negotiations/execution the offers which are most advantageous to School, considering price and the evaluation factors in the Request for Proposals (“RFP Documents”).                                                                                                   

Contracts may be made with more than one offeror whose proposals are determined to be advantageous to School, taking into consideration price and other evaluation factors set forth in the RFP Documents. The factors and criteria that will be used in evaluating the proposals and the relative importance of price and the other evaluation factors are set forth in the RFP Documents. One original copy of the proposal must be submitted according to the requirements outlined in the RFP Documents and properly executed. 

All offerors must comply with all applicable laws including but not limited to the requirements of Ind. Code § 5-22 and as outlined in the RFP Documents. Offerors must also be able to and meet all requirements found in applicable licensing, public purchasing, and public contract statutes.

Prior to approval and execution of School’s contract(s), the responsible offeror who submits proposals determined to be reasonably susceptible of being selected for award must furnish satisfactory evidence showing evidence of financial responsibility, and it can faithfully perform the contract and all obligations arising hereunder.

School expects to award the contract(s) for the Services at its March 27, 2020 Board meeting to the responsible offeror(s) whose proposal is determined in writing to be the most advantageous to School, taking into consideration price and the other evaluation factors set forth in the RFP Documents.  School reserves the right to hold proposals, including any alternates, for up to 60 days from the date of the opening. School reserves in its sole discretion the right to cancel the solicitation, reject any and all proposals in whole or part, delay the opening, ask for new proposals, is not obligated to accept the lowest or any other proposal, and may waive any irregularities, discrepancies, omissions, variances or informalities in the request for proposal procedure.

A meeting for discussion of the Services, scope of the work, RFP documents, qualifying requirements, and other important matters will be held at Carmel Clay Schools, 5201 E Main St, Carmel, IN  46033 on January 9th, 2020 at 9:00 AM (EST). All prospective offerors are encouraged to attend this important meeting. Offerors will be responsible for complying with items discussed at the meeting.

Questions regarding the contract(s) or requests for fair and equal treatment, can be directed in writing to:  Stephanie Whiteside, Carmel Clay Schools, 5201 E Main St, Carmel, IN  46033 and swhitesi@ccs.k12.in.us.

Submit Request for Proposal

Exhibit A of RFP

Frequently asked questions