Student Handbook

School Hours

Regular school hours are 8:05 a.m. — 2:35 p.m. daily with a tardy bell at 8:10 a.m.  Students should not arrive prior to 8:05, as there is no staff available for supervising students. If this poses a problem, keep in mind that the Carmel Parks and Recreation department offers before school care in addition to their after school program.  

If your child needs to arrive prior to this time, he/she must be enrolled in the Carmel Parks & Recreation Program. We do not have the personnel for student supervision prior to the established time. For student safety, all exterior doors other than the main entrance will be locked at all times.  


Towne Meadow Elementary

10850 Towne Road

Carmel, IN 46032


Phone: 317-733-2645

Fax: 317-733-2655

Carmel Parks and Recreation

There is a before and after school care program available for students in your building.  This is not a school-sponsored program; rather it is run through a governing board and funded through the Carmel Parks Department.  There are fees required, but reduced fees are available for those students on free or reduced lunch/textbook programs. The morning program runs from 7:00 – 8:05 a.m.  The afternoon program runs from 2:35 – 6:00 p.m. For more information, please contact the Carmel Parks or telephone (317) 571-2467. 

Building Visitors

The community and parents are welcome to visit our school providing the visit does not impede the educational process.  We ask that you schedule your visits through either the main office or a staff member.  

All individuals visiting elementary schools must gain entrance through the main entrance by ringing the doorbell. Please be prepared to state your purpose for visiting and show your identification. All elementary schools reserve the right to limit visitors to the school.  Visitors must identify themselves with a valid driver’s license or state ID card, check into the building utilizing the School Gate Guardian system and obtain a visitor’s badge that should be worn while in the building. Any visitor in the building without a visitor’s badge will be redirected to the office.  These procedures are in place to ensure the safety of all students.

There are times when visits are not encouraged (testing, special programs, etc.).  Furthermore, uninterrupted instructional time in the classrooms is always a high priority.  Visits by relatives, particularly young children, are discouraged except on special occasions and must be cleared through the office.  Prior to your visit, please make the appropriate arrangements with your child’s teacher. Please understand that visiting with your child while at recess is not allowed. Please limit your stay to one hour or less per classroom visit.

Delivery of Forgotten Items

If a student forgets an item and a parent or guardian brings it into the office, a staff member will notify the teacher that the item has been delivered. It will then be placed in the teacher’s mailbox and the teacher will decide when it is convenient for it to be retrieved. If a lunch is delivered late, we will place it on the front counter of the office, notify the teacher and ask that the student stop by on their way to the cafeteria to pick up their lunch. Library books will be taken to the library to be checked in, and the teacher will be notified. Prescription glasses and large projects that are too heavy to be carried on the bus, will be delivered to the classroom upon arrival.

School Gate Guardian

All Carmel Clay Schools utilize a visitor check in system to provide the best possible security for our students and staff.  All visitors are required to scan their driver’s license or state identification card to enter the school. This increased level of security will allow the school to better track visitors and help increase the safety and security of our students and staff.  As you enter the school, you will be required to scan your identification card and be issued a badge to wear. When you leave the school, you will scan and return that badge.

Volunteer Policy

Interested in volunteering at school or attending a field trip?

All volunteers must have a criminal history background check done prior to volunteering at school. If you are a new volunteer, please make certain you have a completed Criminal History Background Check on file. If you have multiple students who attend multiple schools in Carmel, you only need one criminal background check. Your student's school administration will be contacted when the criminal background report is complete.

Criminal History Background Check

As part of the background check process, you will be required to view a short anti-bullying video. After viewing the video, please check the box to indicate that you have completed this step.

If you have questions about this process, please contact David Woodward

Thank you in advance for helping keep our schools safe!

CCS Board Volunteer Policy

When volunteering, please find alternative care for younger children. 

Student Attendance


Please go to the Carmel Clay Schools website ( for updated information on the calendar. 


School Hours

Regular School hours are from 8:05-2:35 daily. The tardy bell will sound at 8:10 am.  All students should be in their classrooms rooms by this time unless there are extenuating circumstances. The most efficient manner for students to arrive at school is via a school bus.

If your child needs to arrive prior to this time, he/she must be enrolled in the Extended School Enrichment Program through the Carmel Parks & Recreation Department.  We do not have the personnel for student supervision prior to the established time.



Daily attendance at school is absolutely vital in ensuring your child’s academic success. Should your child have an illness that prevents them from coming to school, we ask that you notify the school each day prior to 8:30 am. Please leave a message on the school’s attendance line.  In the event that we are not notified of a child’s absence, we will attempt to contact parents or emergency contacts to verify absence and ensure the safety of the students. Administration will make a home visit if the school is unable to verify the student’s whereabouts via phone calls to the parents and/or emergency contacts.

Vacation Guidelines

We encourage parents to support the importance of school attendance by scheduling family vacations to coincide with school vacations. In the event that this cannot be done and students must miss days of school for family vacations, parents are asked to notify the office in writing one week prior to the vacation. Homework will not be given prior to the absence, but will be kept for the child upon his/her return. The same number of days missed will be given to complete the activities that were missed due to the vacation.  Please refer to the attendance policy.

Student Tardiness

Students who have not reported to their classroom by 8:10 a.m. are considered tardy and must report to the office along with their parent. DO NOT drop your child off at the door.  Your child must be escorted by a parent or guardian and signed in so that he is not reported as absent.  A student who enters the classroom after the bell must submit a tardy slip to the teacher. The office personnel will help you in this regard. Habitual tardiness has a negative impact on the beginning of the day for your child as well as their classmates. Every effort should be made to assist children in reporting to the classroom in a timely manner.

Early Dismissal

If your child should need to be released early from school for any reason (doctor’s appointments, dental, etc.), please notify the classroom teacher in writing and send it to school. Once you arrive to transport your child you MUST come to the main office and request that your child be dismissed from the classroom.  Your child will be released from the main office ONLY.  Students will only be released to a custodial parent or emergency contact (according to the most current school records.)  Please be prepared to show identification prior to the child being released.

CCS Project ACES Program

* The following guidelines will be followed at the administrator's professional discretion.

Students with Excessive Excused Absences:

Excused absences not included in the ACES Program are:

  • Religious Holidays

  • Death in the immediate family

  • Court Appearances

  • Jury Duty

  • Serving as a page for the State Legislature

  • College Visitation - High School

  • Driver License Examination - High School

  • Immigration

  • Passports


  1. When a student misses 7 excused/unexcused days of school, the parent, student, school administration, counselor/social worker and nurse will meet to discuss the student’s attendance at school.  In some cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be handed to the parents. The meeting will attempt to discern what the issues are for the student missing school and devise a plan to assist the student in improving their attendance. Documentation of the meeting must be kept in the student file.

  2. When a student misses 10 excused/unexcused days of school, a Letter of Incapacity and a physician's certificate Opens a New Window, which requires a doctor’s note for any further absences, will be mailed to parent by certified mail.

  3. When student misses 12 excused/unexcused days of school, the student and parent are referred to the ACES program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact the parents by mail and phone to inform the parent and child of the required meeting.

  4. At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.

  5. Any further absences will result in a meeting between the deputy prosecutor, school administration, Carmel school probation officer, parent and child.

  6. If students in grades 1-6 are still missing school, educational neglect charges may be filed.  If students in grades 7-12 are still missing school, truancy charges will be filed and a pick up order will be issued.


Students with Unexcused Absences:

“Unexcused Absence” means an absence from school that is not authorized by the local school administrator or local school corporation rule. 


  1. When a student misses 1 day of school due to refusal to attend, the parent, student, school administration and counselor will meet.  In some cases the School Resource Officer will attend the meeting. At the meeting, an attendance letter will be handed to the parents.  The child will be assigned an In School Suspension.

  2. Upon the 2nd day where a student refuses to attend, student and parent are referred to the ACES Program.  The school administration will fill out and submit an ACES Referral Form to the Director of Student Services as well as the Hamilton County Prosecutor.  The Prosecutor’s Office will then contact parents by mail and phone to inform the parent and child of the required meeting.

  3. At the meeting the deputy prosecutor will present a presentation informing the parents and students how truancy leads to delinquency, increases the chances for becoming a dropout, Indiana law on school attendance and educational neglect, define excused and unexcused absences and the consequences of further absences from school.

  4. Upon the 3rd day of a student refusing to attend, they will be assigned to Out of School Suspension which will be served at Saturday School.

  5. When a student refuses to attend for 4 days, a truancy petition will be filed. In addition a pick up order will be issued for students in grades 7-12.

Withdrawal or Transfer Students

Parents who will be withdrawing their child from school should notify the school office a month ahead if possible, of the actual transfer so that appropriate forms, library obligations, and textbook arrangements can be completed before actual withdrawal. School records will forwarded to the new school upon their request.

Elementary School Student Discipline Policy

Carmel Clay Elementary School Student Discipline Policy

(a)  Discipline Procedures

“The School Board recognizes the importance of safeguarding a student’s constitutional rights, particularly when subject to the Corporation's disciplinary procedures." (Policy 5611) A student who has committed a disciplinary infraction will be afforded due process in proportion to the disciplinary action taken by school officials.


(b)  Student Discipline Policy

Recognizing that the behavior of some students may be so disruptive that it interferes with school purposes or educational functions of the school corporation, school officials may find it necessary to remove a student from the school.  In this event and in accordance with the provisions of IC 20-33-8 the following actions can be taken:


1. SUSPENSION FROM SCHOOL:  A school principal (or designee) may suspend a student from school for a period of up to 10 school days.


2. EXPULSION:  In accordance with the due process procedures defined in this policy a student may be expelled from school for a period no longer than the remainder of the current semester plus the following semester, with the exception of a violation of rule 12 listed under the grounds for Suspension and Expulsion in this policy.


(c)  Grounds for Suspension or Expulsion

Grounds for suspension or expulsion are student misconduct or substantial disobedience. Examples of student misconduct or substantial disobedience include, but are not limited to:

1.   Using violence, force, noise, coercion, threat, intimidation, fear, passive resistance, harassment or other comparable conduct constituting an interference with school purposes or urging other students to engage in such conduct.  The following enumeration is only illustrative and not limited to the type of conduct prohibited by this subdivision:

a.   Continuously and intentionally making noise or acting in any manner so as to interfere seriously with the ability of any teacher or any of the other school personnel to conduct the education function under his supervision

b.   Setting fire to or damaging any school building or property.

c.   Preventing or attempting to prevent by physical act or intimidation the convening or continued functioning of any school education function, or of any meeting or assembly on school property.

2.   Causing or attempting to cause damage to property, stealing or attempting to steal property.

3.   Intentionally causing or attempting to cause physical injury or intentionally behaving in such a way as could reasonably cause physical injury to any person.

4.   Threatening or intimidating any student for the purpose of, or with the intent of, obtaining money or anything of value from the student or for the purpose of, or with the intent of, preventing the student from participating in school or school activities.

5.   Using any verbal, nonverbal, and/or physical contact which includes but is not limited to disability, ethnic, gender, racial, religious, and/or sexual harassment.

6.   Knowingly possessing, handling, or transmitting a knife or any object that can reasonably be considered a weapon.

7.   Knowingly possessing, using, transmitting, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, intoxicant of any kind or any substance represented to be the above.  Use of a drug authorized by a medical prescription from a physician is not a violation of this subdivision.

8.   Engaging in the unlawful selling of a controlled substance, a substance represented to be a controlled substance, or engaging in a criminal law violation that constitutes a danger to other students or constitutes an interference with school purposes or an educational function.

9.   Failing in a substantial number of instances to comply with directions of teachers or other school personnel during any period of time when the student is properly under their supervision, where the failure constitutes an interference with school purposes or an educational function.

10. Engaging in any activity forbidden by the laws of Indiana that constitutes an interference with school purposes or an educational function.

11. Violating or repeatedly violating any rules that are reasonably necessary in carrying out school purposes or an educational function and are validly adopted in accordance with Indiana law, including, but not limited to:

a.  disobedience of administrative authority;

b.   falsely reporting a "911" emergency will also be reported to the authorities for appropriate action;

c.   using abusive and profane language, verbal or written;

d.   Knowingly using on school grounds during school hours an electronic recording device in a manner that is inappropriate or a situation not related to a school purpose or educational function.

e. Knowingly providing false information to school personnel.

12. Possession of a firearm

a. No student shall possess, handle or transmit any firearm on school property.

b. The following devices are considered to be a firearm as defined in Section 921 of Title 18 of the United States Code:

· the frame or receiver of any weapon described above

· any firearm muffler or firearm silencer

· any destructive device which is an explosive, incendiary, or poison gas bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine, or any similar device

· any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than one-half inch in diameter

· any combination of parts either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled.

c.   The penalty for possession of a firearm: 10 days suspension and expulsion from school for one calendar year.  The length of the expulsion may be reduced by the superintendent if the circumstances warrant such reduction.

d. The superintendent shall notify the county prosecuting attorney’s office when a student is expelled under this rule.


The grounds for suspension or expulsion listed above apply when a student is:

a.  on school grounds before, during, and after school hours and at any other time when the school is being used by a school group;

b.  off school grounds at a school activity, function, or event, or

c.  traveling to or from school or a school activity, function, or event.


Carmel Clay Schools Policy - 5516 Student Anti-Hazing

The School Board believes that hazing activities of any type are inconsistent with the educational process and prohibits all such activities at any time in school facilities, on school property, and at any Corporation- sponsored event.


Hazing shall be defined for purposes of this policy as performing any act or coercing another, including the victim, to perform any act of initiation into any class, group, or organization that causes or creates a risk of causing mental, emotional, or physical harm. Permission, consent, or assumption of risk by an individual subjected to hazing shall not lessen the prohibitions contained in this policy.  I.C. 35-42-2-2


Gang Policy

Prohibited Conduct: Carmel Clay Schools prohibits criminal gang or criminal organization activity and similar destructive or illegal group behavior on school property, or school buses, or at school-sponsored functions.

Carmel Clay Schools prohibits reprisal or retaliation against individuals who report criminal gang or criminal organization activity and similar destructive or illegal group behavior or who are victims, witnesses, bystanders, or others with reliable information about criminal gang or criminal organization activity and similar destructive or illegal group behavior.


Per IC 35-45-9-1,"Criminal gang/organization" means a formal or informal group with at least three (3) members that specifically either:

  1. Promotes, sponsors, or assists in; or participates in; or

  2. requires as a condition of membership or continued membership; the commission of a felony or an act that would be a felony if committed by an adult or the offense of battery (IC 35-42-2-1).

Organization or “Gang Activity” means a student who knowingly or intentionally actively participates in a criminal gang or organization, or knowingly or intentionally solicits, recruits,, entices, or intimidates another individual to join a criminal gang or organization.

A school employee shall report any incidents of suspected criminal organization activity, criminal organization intimidation, or criminal organization recruitment to the principal and the school safety specialist. The principal and the school safety specialist may take appropriate action to maintain a safe and secure school environment, including providing appropriate intervention services.



  1. Bullying committed by students toward other students is strictly prohibited. Engaging in bullying conduct described in this rule by use of data or computer software that is accessed through any computer, any computer system, or any computer network is also prohibited.

  2. For purposes of this rule, bullying is defined as overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner including electronically or digitally, physical acts committed, aggression, or any other similar behaviors that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the targeted student and create for the targeted student an objectively hostile school environment that:

    1. places the targeted student in reasonable fear of harm to the targeted student’s person or property;

    2. has a substantially detrimental effect on the targeted student’s physical or mental health;

    3. has the effect of substantially interfering with the targeted student’s academic performance; or

    4. has the effect of substantially interfering with the targeted student’s ability to participate in or benefit from the services, activities, and privileges provided by the school.

  3. This rule may be applied regardless of the physical location of the bullying behavior when a student committing bullying behavior and the targeted student attend a school within the school corporation and disciplinary action is reasonably necessary to avoid substantial interference with school discipline or prevent an unreasonable threat to the rights of other students to a safe and peaceful learning environment.

  4. Any student or parent who has knowledge of conduct in violation of this rule or any student who feels he/she has been bullied in violation of this rule should immediately report the conduct to Mrs. Raasch and/or Mrs. Leckrone who have responsibility for all investigations of student misconduct including bullying. A student or parent may also report the conduct to a teacher or counselor who will be responsible for notifying Mrs. Raasch and/or Mrs. Leckrone. This report may be made anonymously. 

  5. Mrs. Raasch and/or Mrs. Leckrone shall investigate immediately all reports of bullying made pursuant to the provisions of this rule. Such investigation must include any action or appropriate responses that may be taken immediately to address the bullying conduct wherever it takes place. The parents of the bully and the targeted student(s) shall be notified on a regular, periodic basis of the progress and the findings of the investigation and of any remedial action that has been taken. 

  6. Mrs. Raasch and/or Mrs. Leckrone will be responsible for working with the school counselors and other community resources to provide information and/or follow-up services to support the targeted student and to educate the student engaging in bullying behavior on the effects of bullying and the prevention of bullying. In addition, the school administrators and school counselors will be responsible for determining if the bullying behavior is a violation of law required to be reported to law enforcement under Indiana law based upon their reasonable belief. Such determination should be made as soon as possible and once this determination is made, the report should be made immediately to law enforcement.

  7. False reporting of bullying conduct as defined in this rule by a student shall be considered a violation of this rule and will result in any appropriate disciplinary action or sanctions if the investigation of the report finds it to be false.

  8. A violation of this rule prohibiting bullying may result in any appropriate disciplinary action or sanction, including suspension and/or expulsion.

  9. Failure by a school employee who has a responsibility to report bullying or investigate bullying or any other duty under this rule to carry out such responsibility or duty will be subject to appropriate disciplinary action, up to and including dismissal from employment with the school corporation.

  10. Counseling, corrective discipline, and/or referral to law enforcement will be used to change the behavior of the perpetrator. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the bullying.

  11. Educational outreach and training will be provided to school personnel, parents, and students concerning the identification, prevention, and intervention in bullying.

  12. All schools in the corporation are encouraged to engage students, staff and parents in meaningful discussions about the negative aspects of bullying. The parent involvement may be through parent organizations already in place in each school.

  13. The superintendent or designee will be responsible for developing detailed administrative procedures consistent with the Indiana Department of Education guidelines for the implementation of the provisions of this rule. LEGAL REFERENCE: I.C. 20-33-8-0.2, I.C. 20-33-8-13.5

Bus Conduct

The bus conduct and safety rules are designed to promote safety on the bus at all times. The safety of all students is our top priority. Therefore, each student is expected to cooperate fully by always obeying the rules.


The authority of the bus driver will be recognized and supported by all for everyone’s safety. The noise level on the bus must be low so the driver can communicate with students, and be able to hear traffic sounds such as sirens. Students must quickly respond to the directions of the bus driver.


Riding the school bus is a privilege.  Therefore, it is very important for parents to review the bus rules with their children.  Respectful, quiet, appropriate behavior is expected at all times. Rude, disrespectful, and/or dangerous behavior by any child may result in a suspension of transportation privileges. It then becomes the responsibility of the parent to provide transportation to and from school.


All changes in bus arrangements and all problems and concerns about routes/bus stops/drivers should be brought to the attention of the Carmel Clay Transportation through a transportation form located here.  Individual schools do not have the authority to make changes or to deal with transportation route difficulties.

Changes in Transportation

Any changes in transportation arrangements must be made through the School Dismissal Manager available in the PowerSchool Parent Portal. We cannot, for the safety of your child, rely on verbal directions given by the child. Students will go home using the regularly scheduled method unless a transportation widget has been completed by parent or guardian or a message has been received by the office by 1:30 p.m. from parent or guardian.  We must receive notification in writing from parents, or we will require the child to use their normal means of transportation. Please refrain from sending in notes or leaving this information in teachers’ voicemail box.


Carpool Procedures

Beginning at 8:00 am, staff members will assist those students who are being driven to school. Please park along the curb by the front entrance to the building and wait for the staff member to indicate that it is safe for your child to exit your car. It is imperative that you use great care and caution when exiting the parking lot as other children are being dismissed from their cars.  

  • STUDENTS MUST EXIT THE VEHICLE ON THE CURB SIDE.  Students should never exit on the parking lot side of the car and walk between vehicles.

  • Adults need to remain in vehicles.  If you need to help your child, please park the vehicle and walk your child into the school.

  • Please stay in the line and DO NOT PASS other vehicles.


Students who are being picked up in the afternoon will be supervised to the curb area in the bus parking lot shortly after 2:40 pm. If you are picking up your child, simply park near the curb in the front of the building and remain in your car. Once our busses have exited the bus lot, the carpool line will move into the bus lot and park along the curb by the building, facing the exit of the lot. A staff member will escort the students to their cars and release cars to exit the parking lot once all students have safely entered their car.


Parking Procedures

As per the Fire Marshal, UNATTENDED VEHICLES MAY NEVER BE PARKED ALONG THE CURB.  Please park in  a parking space  at all times. The  driver of any  UNATTENDED  vehicle  will be asked  to move immediately.   


Transportation Changes

Notes, phone calls, or emails will not be accepted for any transportation changes.  If it is necessary to change your child’s dismissal procedure, please go to the School Dismissal Manager website to input the change.  All information must be submitted BEFORE 1:30 pm.  You will receive an email from School Dismissal Manager at the beginning of the year with your password to create an account.


Walking to School

All students will be afforded the opportunity to ride a bus to school, but parents who would like their child to walk to school are permitted to have them do so. Please be aware that supervision will be provided only once the child has reached Towne Meadow’s property, but not before 8:00 am. There will not be supervision for students to cross Towne Road or streets in neighboring communities. 

Emergency Cancellation of School

In case of severe weather, schools in the Carmel Clay School District may only be cancelled by order of the superintendent or designee. Students and families will be notified of a school delay or closing through the school messenger phone system.  All contact information in the student database should be up to date at all times. Please be certain your family has a plan for early dismissal.  This situation should be discussed with your child/ren at the beginning of the school year and repeated periodically.

Lockdown/Severe Weather Situations

Students will NOT be released to parents during an emergency school lockdown or during a severe weather situation.   All students will be required to report and remain in their assigned locations until conditions are safe.  These procedures have been established for the protection and safety of our students.

Health Information


Indiana law requires that students in all grades are required to meet the minimum immunization requirements. The immunization record must include the student’s name and date of birth, the vaccine given and date (month/day/year) of each immunization. Below lists the Indiana school requirements of vaccines with number of doses students must have before attending class.

Indiana 2019-2020 Required and Recommended School Immunizations

Number next to vaccine denotes the number of cumulative doses needed.

Varicella: Physician documentation of disease history, including month and year, is proof of immunity for children entering preschool through 11th grade. Parent report of disease history is acceptable for grade 12. 


Injuries and Illnesses

Injuries should be taken care of before the child is allowed to return to school. If a child becomes sick or injured during the school day, parents will be notified immediately. It then becomes the parent’s responsibility to pick up the child as soon as possible.

A child with a contagious illness or fever should not be sent to school.  Any student with a fever should be kept home until the student has been fever free for 24 hours without medication (temperature below 1000 F). Any student whose temperature is above 1000 F will be sent home from school. All other student illness, including vomiting and diarrhea, will be evaluated on a case by case basis. Health- related school dismissals will be done at the discretion of the school nurse. Students cannot be pre- arranged to go home for illness; they must come to the health center to contact a parent. Students will not be allowed to leave school property unless a parent or authorized designee is notified and gives consent.

Students may return to school:

  • strep infections – after antibiotics and temperature below 100 degrees for 24 hours

  • pink eye – after prescribed medication for 24 hours and improved condition

  • skin lesions – it is mandatory that any student that has an open wound keep it covered during the school day and during athletic events

  • ringworm – only if the lesion is covered and verification of antifungal treatment is given

  • scabies – the next day after treatment

  • vomiting and/or diarrhea – will be handled on a case by case basis after consultation with the school nurse

Head Lice

Parents have the prime responsibility of assisting in the prevention and management of head lice cases through regular checks of their children’s hair and starting immediate treatment when head lice are detected.

While head lice are a nuisance, they do not spread disease and are not a health issue. Should a case of head lice be brought to the school’s attention, the school nurse will maintain confidentiality at school, verify the presence of an active infestation, and bring it to the attention of the student’s parent. Parents, students, and school staff will be educated about head lice identification, treatment and prevention.

If at all possible, students should not be excluded from school for having head lice as the management of head lice should not disrupt the educational process of the child. The need to exclude students from school will be determined on a case by case basis.

This policy is supported by the American Academy of Pediatrics, the National Association of School Nurses, and the Hamilton County Health Department.


Emergency Information

In order to facilitate reaching the parents of sick children, please remember to update emergency information on the CCS Powerschool Parent Portal with any change in home, work and cell phone numbers. Please also supply names and phone numbers of friends and/or relatives who can be called if parents are not available.

Parents who are going to be out of town should send a note to the school with information regarding who will be responsible for their children in the parents’ absence.


Use of Medications

In consideration of student health and welfare, all medication required during school hours, except those subject to IC 20-33-8-13 (student possession and self-administration), will be administered by the nurse or designated, trained staff under the following conditions:

  1. Transportation of Medication: ALL medication, both prescription and non-prescription, must be transported to and from the school nurse’s office by a parent or guardian. Students are not permitted to have any medication or drug in their possession.

  2. Storage of Medications: ALL medication, prescription or non-prescription, must be stored in their original containers labeled with the student’s name and expiration date. All medications, with the exception of emergency medications, must be stored in a locked cabinet or drawer. Emergency medications should be stored in a secure area inaccessible to children. The emergency medication must be unlocked and immediately available to school personnel at all time when students are present.

  3. Prescription Medication: Prescription medication must have a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, OR prescription (label affixed on container) including name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication.

  4. Non-Prescription Medication: Non-prescription medication must be accompanied by a current, written order of a physician, dentist, chiropractor, optometrist, podiatrist, including directions for administration. Directions should include name of the drug, drug dosage, route of administration, directions or interval for the drug to be given, and name of the licensed healthcare provider prescribing the medication. Please write your student’s name on non- prescription containers.

  5. Parent Consent to give Medication: Carmel Clay Schools requires a parent/guardian signature giving consent for the school to administer any medication. The consent of the parent/guardian shall be valid only for the period specified on the consent form and in no case longer than the current school year or program year. For daily medication, it is the student’s responsibility to come to the health center to receive the medication at the designated time. If it becomes necessary to give a student medication that is not kept at school, a parent or legal guardian may come to the school and administer the medication.

  6. Student possession and self-administration: In accordance with Indiana statute, students are not permitted to self-carry or administer any medication, with the exception of students with acute or chronic medical conditions that require emergency medications (i.e. Epi-pen, inhaler, insulin, Glucagon). An annual health plan with both parent and physician signatures must be received stating the nature of the medical condition and that the student has been instructed how to self-administer the medication.

  7. Analgesics: The school nurse will administer analgesics (generic Tylenol or Advil) as needed, if parent consent is on file. At the elementary level (K thru 5), a parent/guardian will be notified when analgesics are given.

  8. Benadryl:  The school nurse will administer Benadryl, as needed, for life-threatening allergies.   A parent/guardian will be notified when Benadryl is given.

  9. Products unapproved by the FDA: Carmel Clay Schools does not honor any requests to administer any products not approved by the FDA, including but not limited to herbs, homeopathic medicines, vitamins, cultural treatments, salves, and nutritional supplements.

  10. Administration of Low Hemp THC Extract, including CBD oil, by School Personnel: Carmel Clay School Personnel will administer a low THC hemp extract substance, including CBD oil, if at a minimum, all of the following criteria are met:

    1. The parent has provided the school with written permission to administer this product to his/her child and has verified that the product was acquired from a retailer that meets the requirements listed in SEA 52;

    2. Product has come in original packaging and is unopened;

    3. Student’s healthcare provider has provided the school with a prescription to administer the substance which includes the dose, route and time of administration; and

    4. Product has been approved by: (1) the federal Food and Drug Administration or the federal Drug Enforcement Agency as a prescription or over the counter drug: or (2) meets the packaging requirements of SEA 52. 

  11. Emergency Stock Medication: Carmel Clay Schools may store emergency stock medication, as permitted by Indiana statute, to be administered in emergency situations.

  12. Medication Documentation: All medication administration will be documented and kept on file in the health center.

  13. Medication Termination: If medication needs to be terminated, the parent/guardian will provide written notification to the school indicating the date medication consent is withdrawn.

  14. Medication Disposal: At the close of the school year, ALL medications must be picked up by the student’s parent or designated adult. Medications left in the health center will be destroyed.


Meningococcal Disease

Indiana law requires each year that parents/guardians be informed “about meningococcal disease and its vaccine” (IC 20-30-5-18). Meningococcal disease is a dangerous disease that can strike children and youth. The disease can progress rapidly and within hours of the first symptoms, may result in death or permanent disability including loss of hearing, brain damage, and limb amputations. Symptoms of meningococcal disease often resemble the flu and can include a fever, headache, nausea, and stiff neck, making the disease difficult to diagnose. The bacteria that causes meningococcal diseases are transmitted through air droplets and by direct contact with an infected person. Fortunately, there is an immunization available and the U.S. Centers for Disease Control and Prevention recommends routine meningococcal immunizations at 11 to 12 years old. For teenagers, immunization is recommended at high school entry and incoming collegereshman. Please talk with your child’s health care provider about meningococcal disease and vaccination.


Speech and Hearing Screenings

Indiana State law mandates hearing testing for all children in Kindergarten, 1st, 4th, 7th, and 10th grades; new students; special education students; and any children with known losses. A communication screening will be conducted for these students, as well as those students identified in previous years as having maturational sounds in error.

Technology Use Policy

Required e-signature on Responsible Use Policy (RUP) by legal guardians. Due to recent E-Rate regulations (Children’s Internet Protection Act), CCS updated their Responsible Use Policy. Legal guardians MUST now electronically sign the Responsible Use form BEFORE a student can access the internet and district network resources from school. Processing of e-signatures takes 24 hours – so don’t wait.    To e-sign the RUP document, please log in to your PowerSchool Parent Portal account and look for School Office Pro under Resources.


Any misuse of technology in school will result in suspension of privileges and possible disciplinary action. Misuse shall include, but not be limited to, the following:

  • Intentional violations of copyright law;

  • Intentionally seeking information on, obtaining copies of, or modifying files, other data, or passwords belonging to other users;

  • Misrepresenting other users;

  • Disrupting the operation of technology through abuse of hardware or software, including the intentional introduction of software viruses;

  • Malicious use of technology through hate mail, harassment, profanity, vulgar statements, or discriminatory remarks.

School Lunches

Carmel Clay Schools use a computerized method of collecting funds, tracking meals, and ala carte items in the school cafeteria. Student meal transactions are recorded using their student identification number or school photo.

The USDA school lunch and breakfast program is offered to all students. School lunches consist of an entrée, 1-2 servings of vegetables, 1 serving of fruit, and an 8oz milk. Limited ala carte items are also available for an additional cost. Parents are highly encouraged to create an EZSchoolPay account to deposit funds into their child’s meal account  (, however checks made payable to Carmel Clay Food Services and cash are also permitted. If paying by check, please include your child’s name on the memo line of the check. The cost of lunch is $2.45, breakfast is $1.35, milk sold individually is $0.60, and a visitor lunch is $3.40. If they do not have money in their meal account, students are permitted to charge a minimum of three days (breakfast and lunch courtesy meals). After three meals are charged, Carmel Clay Schools will reach out to the household regarding the negative balance. It is a parent’s responsibility to see that their child has a lunch brought from home or money in their account.

Students may also bring a packed meal from home to be eaten in the cafeteria. The cafeteria is supervised by school staff and rules are expected to be followed.  When finished eating, students are asked to carry their trays to the dishroom, discarding all food, paper and milk cartons and placing the recyclable plastic items and beverage cans in the proper containers for recycling.

If you have any questions concerning your child’s meal account (setting limits, restrictions, allergies), please contact the school’s cafeteria manager.  You can also review transaction history in your child’s EZSchoolPay account.

Please refer to the district food service website for prepayment information, menus, allergy information, and to obtain the link to the online free and reduced-price meal application.



Carmel Clay Food Service offers breakfast each morning. Student breakfasts are $1.35.  Children will eat breakfast in the cafeteria beginning at 7:55 in the morning and be dismissed to their classes at 8:10. 

Smoke-Free & Drug-Free Environment

The Carmel Clay School Board has designated all school buildings and campuses as smoke and drug free environments.  This policy applies at all hours of every day.

Support Programs

In addition to the diversified programs of the regular classroom, our schools offer a variety of support programs.  Among these are programs that address:

  • Learning disabilities;

  • Speech and hearing difficulties;

  • Emotional disabilities;

  • Occupational and physical therapy needs;

  • A Challenge program for academically gifted children;

  • An elementary counselor/MSW for individual, group, and parent support;

  • Staffing and referral procedures for specialized testing; and

  • ENL (English as a Second Language) services

  • Title 1 services

  • Carmel Clay Parks Department: before and after school programs

If you or your child has a need for a support program, please call the principal, assistant principal, counselor, or classroom teacher for more information.

Communication/Report Cards

Communication between school and family is an essential key to ensuring student success. Report cards are distributed every nine weeks for grades 1-5, or each semester for kindergarten.

Communication can be initiated by either the parents or the teacher if specific concerns arise. The Carmel Clay Elementary Schools Grading Scale is as follows:





































Media Center

Our Media Center operates an open access program to enable students to check out and return books on any day of the week. There is no limit to the number of books a student may have checked out, although teachers may place some limits according to age. Overdue notices are sent home regularly. We do not charge overdue fines; however, if a student has overdue materials, he/she is limited to checking out only one item until the overdue book is returned. Lost or damaged books must be paid for by the student. If a book is lost and paid for, but the book is eventually returned, the money will be refunded. We always prefer to have a book returned and money refunded rather than have a missing book. Questions about the media center can be answered by calling Mrs. Bland in the Media Center.

Lost and Found

All items (except for small or personal items of value) found but not claimed by students, will be placed in the lost and found container in the foyer. If your child is missing an item, please refer them to the foyer during its open times. Items that are not claimed will be donated to a charity in December and May.

Telephone Use

Students will not be called to the phone unless it is an emergency. Student use of the phone to make arrangements for visits or other social events is not permitted. We will also limit the use of the phone for forgotten assignments.

Field Trips

Parents will be notified in writing and asked to give their written permission for their child to attend a field trip prior to each field trip. It is critical that a permission slip be returned for each field trip the child attends. Please note that without the appropriate parent permission, students will not be permitted to participate on the field trip.

Any parent wishing to attend a field trip, must have and updated criminal history check on file. Criminal History Checks are good for five years.  Registration for a criminal history check must be done with the Carmel Clay Schools website.   Processing takes at least 48 hours. Please call the office if you have any questions.

Classroom Parties and Student Birthdays

Student birthdays are announced daily on our school announcements and a small memento is given to the child.  Teachers may have additional recognition activities within the classroom. Classroom parties are scheduled by the teacher or PTO. Individual birthday parties with treats are not permitted. To prevent hurt feelings and the sense of exclusion, students are not to bring party invitations to school to distribute. Flowers, balloons, and gifts may not be delivered to students at school.

Valuables, Money, and Excluded Items

In the best interest of students, we request that valuable items not be brought to school. All clothing items, such as coats, should be clearly marked with your child’s name. There will be few reasons other than lunch for your child to spend money at school. 

Items that would disrupt the learning environment and endanger the safety of students are not permitted at school. Items not permitted at school, unless for a classroom assignment, are:

  • Toys in general, unless requested by the classroom teacher

  • Knives or other tools/equipment

  • Skateboards, roller blades/skates

  • All electronic devices not intended to be used for educational purposes (BYOD)

Students who bring any of these items to school may be asked by the administration to leave the item in the office for the remainder of the day, then to take the item home at the end of the day.

Personal Electronic Devices, Cell Phones and Distracting/Hazardous Items

Personal electronic devices, including but not limited to cell phones, IPODS, IPADS, radios, MP-3 players, headphones, CD players, Gameboys, DVD players, and laptop computers are not to be used during the school day and are to be kept in the student’s backpack (8:05 — 2:35) unless staff approval has been given. This includes lunch and recess.  Students in violation may be subject to disciplinary action.

Student Rights

Directory Information

Carmel Clay Schools designates the following items as Directory Information: a student's name; address; telephone number; date and place of birth; photograph; major field of study; participation in officially recognized activities and sports; height and weight, if a member of an athletic team; dates of attendance; date of graduation; awards received; or any other information which would not generally be considered harmful or an invasion of privacy, if disclosed. The corporation may disclose directory information to any individual, other than a for profit organization, even without a parent’s prior written consent.

Parents and eligible students may refuse to allow the Corporation to disclose any or all of such "directory information" upon written notification to the Corporation within twenty (20) business days after receipt of this Student Handbook.


Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. There rights are: 

  1. The right to inspect and review the student's education records within forty-five (45) days after Carmel Clay Schools receives a written request;

  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. If the school decides not to amend the record, the parent or eligible student will be so notified and provided the opportunity for a hearing. Additional information concerning the hearing will be provided when notified of the opportunity for a hearing;

  3. The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent; and

  4. The right to file a complaint with the United States Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.

FERPA permits the disclosure of education records, without consent of the parent or eligible student under certain circumstances. One of those circumstances is to other school officials, including teachers, within Carmel Clay Schools whom the school has determined to have legitimate educational interests. For purposes of FERPA, “school official” includes: teachers, professors, instructors, administrators, health staff, counselors, attorneys, clerical staff, trustees, school board members, members of committees and disciplinary boards, contractors, including online service providers, volunteers, or another party to whom the school has outsourced institutional services or functions. 

Additionally for purposes of FERPA, “legitimate educational interest” means direct or delegated responsibility for helping the student achieve one (1) or more of the educational goals of the Corporation or if the record is necessary in order for the school official to perform an administrative, supervisory or instructional task or to perform a service or benefit for the student or the student’s family.


Search and Seizure Policy

The school recognizes that students maintain their rights of privacy while attending school and that those rights include the right to be free from unreasonable searches by school personnel. These rights will not be disturbed unless it is necessary to do so to enforce the law or school rules. In all circumstances, students shall be treated with dignity and respect. In order to clarify the rights of the students and responsibilities of the school, CCS adopts the following policy:

  1. Search of Student’s Person: A search of a student’s person may occur only if reasonable grounds exist for the search. Generally, searches of a student’s person shall be limited to (1) searching the pockets of the student; (2) searching any object in the student’s possession such as a purse or backpack; or (3) a “pat down” of the student’s clothing.

  2. Search of Student Lockers: All lockers and other storage areas provided for students use on school premises remain the property of the school corporation and are provided for the use and convenience of the students. Under state law, students do not have any expectation of privacy in their locker or its contents. All locks used on lockers or storage areas are to be provided or approved by the school and unapproved locks may be removed and destroyed. The principal, or designee, may search a particular student’s locker and its contents if there are reasonable grounds for that search. If possible, the student whose locker is to be searched shall be present at the time of the search.


Student Appearance

Students will be expected to keep themselves well-groomed and neatly dressed at all times.  Any form of dress or hairstyle which detracts from the learning environment will not be permitted.  This includes apparel advertising alcoholic beverages or with other obscene or questionable printing on them.  Short shorts, low rise pants or shorts, halter tops, tank tops and tops revealing midriffs, etc. are not appropriate.  Shorts in general should be worn ONLY when the weather is extremely warm. Parental discretion will determine when this occurs. 


Smoke-free and Drug-free Environment

The Carmel Clay School Board has designated all school buildings and campuses as smoke and drug free environments.  This policy applies at all hours of every day.


Pesticide Notification and Asbestos Information

Carmel Clay Schools is committed to providing a safe environment. While pesticides protect children from pests that may be found in the school and its surrounding grounds, under some circumstances they may pose a hazard to children.  Therefore, pest control practices may involve a variety of chemical and non-chemical methods that are designed to control pests effectively while minimizing potential pesticide exposure. For information regarding pest control, please contact the main office, and the name and phone number of a specific contact person will be provided.  Carmel Clay Schools will provide notice of planned pesticide applications to parents who have requested advanced notice during the student registration process. Unless an emergency is declared, Carmel Clay Schools will give notice at least forty eight (48) hours prior to the date and time the pesticide application is to occur. The notice will include the date and time of the pesticide application, the general area where the pesticide is to be applied and the telephone number to contact for more information.  In case of emergency pesticide applications, because of immediate threat to the public health, the school shall give written notice as soon as possible.


Indoor Air Quality

Carmel Clay Schools recognizes its responsibility relative to student, employee, and visitor health and safety, and the need for development of a comprehensive program designed to provide a healthy, safe, and secure environment on Corporation property and at Corporation-sponsored activities. Carmel Clay Schools’ administrator designated to monitor, facilitate, and answer questions pertaining to these indoor environmental quality procedures is Ron Farrand, the Director of Facilities and Transportation;  317-815-3962.

Lockdown/Severe Weather Situations

Students will NOT be released to parents during an emergency school lockdown or during a severe weather situation.  All students will be required to report and remain in their assigned locations until conditions are safe. These procedures have been established for the protection and safety of our students.